Tag Archives: United Nations

Internship: WTO

8.8.17 –  Internships
World Trade Organization

The WTO Secretariat maintains a limited internship programme for post-graduate university students wishing to gain practical experience and deeper knowledge of the multilateral trading system. Only a limited number of such internship posts is available.

As part of the internship programme, we also offer the WTO Accessions Internship Programme
(http://www.wto.org/english/thewto_e/acc_e/acc_internship_e.htm), sponsored by the Government of China, within the framework of the MOU on the “China’s LDCs and Accessions Programme” established in July 2011. Four internship positions are available on an annual basis under this Programme.

Interested candidates should follow the procedures and conform to the eligibility criteria set out below.

Intake to the programme is on a continuing basis, with no specific recruitment period. There is no opening or closing date for applications.

Duration:  Up to 24 weeks.
General FunctionsAssignments given to interns are intended to enhance interns’ knowledge and understanding of the WTO and of trade policy more generally. However, the needs of the Division recruiting an intern will be paramount in determining the precise nature of assignments.

RULES AND PROCEDURES FOR INTERNS
Eligibility:

Interns are recruited from among nationals of WTO Members state.

Interns will have completed their undergraduate studies in a relevant discipline (e.g. economics, law, political science, international relations), and shall have completed at least one year of their postgraduate studies.

The minimum age for an intern shall be 21 years and the maximum age 30 years.

A roster of suitable candidates is maintained from which interns are selected. In addition to the regular internship programme, the need may also arise to recruit interns at short notice for particular tasks. These recruits will also be drawn from the roster. Names will not be maintained on the roster for longer than one year.

Contractual Terms and Conditions:

Paid interns receive a daily allowance of CHF 60 (including week-ends and official holidays falling within the selected period). No other remuneration of any kind shall be paid.

Internships take place in Geneva, Switzerland only. Travel expenses to and from Geneva cannot be paid by the WTO, and such travel is not covered by the Organization’s insurance. Interns are also responsible for their own insurance cover for illness and accidents while they are working at the WTO.

The WTO may also employ unpaid interns funded from external sources.

Internships are generally of a duration of up to 24 weeks, the length of the internship depending on the project the interns is requested to work on, and on the needs of each Division. The granting of an internship does not entail in any way the right to an extension thereof nor to a vacancy in another part of the Secretariat. Interns may nevertheless apply to external vacancies. Internships can start at any time during the year.

An internship can be terminated by the WTO Secretariat or by the intern with one week’s notice.

The Director responsible for an intern will write an evaluation report at the end of the internship, and the intern will also be required to evaluate the internship. Both evaluations will be placed on file.

An agreement will be established between the intern and the Director of the Human Resources Division, specifying the conditions of service and details of any remuneration.

Interns are treated like secretariat staff members during their stay insofar as their obligations, in particular with regard to confidentiality.

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News: United Nations Young Professionals Exam

7.9.17 –  2017 YPP EXAMINATION (for external candidates) – Information Management, Public Information and Multimedia Production (INFONET), P2
United Nations, Duty Stations: NEW YORK; ADDIS ABABA; BANGKOK; BEIRUT; GENEVA; NAIROBI; SANTIAGO; VIENNA

Sarah P’s comments:  I discuss UN opportunities in my book and also include these links on my Resources page:
United Nations Libraries 
UN Competitive Exam
Marcus’ World: UN Librarian Exam (Blog entry)

Special Notice:

• The purpose of the present Job Opening is to invite applications from external candidates who wish to take the 2017 Young Professionals Programme examination in the Public Information and Conference Management Network (INFONET). UN Secretariat staff members who are eligible to apply through the “G to P” or “G to N” track must not apply through this Job Opening.

• The eligibility requirements of the examination are:
1. At least a three-year first level university degree in the Main Courses listed in the Education Section of this Job Opening;
2. Born on or after 1 January 1985;
3. Fluent in either English or French; and
4. A national of a participating member state. The participating member states: Afghanistan, Andorra, Angola, Antigua and Barbuda, Australia, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cambodia, Cape Verde, Central African Republic, Chad, China, Comoros, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Honduras, Indonesia, Iran, Iraq, Japan, Kiribati, Kuwait, Laos, Latvia, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Poland, Qatar, Saint Lucia, Sao Tome and Principe, Saudi Arabia, South Sudan, St Vincent and the Grenadines, Suriname, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States, Vanuatu, Venezuela, Vietnam.

Submitting applications for more than one exam area shall result in automatic disqualification in all exam areas, i.e., applying to INFONET and POLNET will result in disqualification in both areas.

Upon selection, all candidates successful in the Young Professionals Programme examinations will be initially appointed at the P-1 or P-2 level depending on their qualifications. Those appointed at the P-1 level shall be promoted to a position at the P-2 level following a minimum of two years of satisfactory performance and depending on the availability of posts. Thereafter, candidates may apply for positions at the P-3 level through the staff selection system so long as they meet the qualification requirements.

Incomplete applications and applications that are received after the above deadline (11:59 pm New York HQ local time) will not be accepted under any circumstances. Applicants are strongly encouraged to submit their applications early to avoid problems due to heavy last-minute internet traffic.

Org. Setting and Reporting

These positions are located primarily in the Department of Public Information (DPI) and its worldwide network of information centres, as well as in the UN field offices. In addition, a number of other departments such as the Department of Peacekeeping Operations, the Department of Political Affairs and the Office for the Coordination of Humanitarian Affairs have need for INFONET expertise.

Associate Officers typically report to a senior officer, i.e., a unit chief or section chief.

Responsibilities

The Young Professionals Programme examination in INFONET covers a wide range of topics in the areas of public information and communication (public relations, campaign management, marketing and strategic communications, media monitoring and analysis), information and knowledge management (library, archives and records management), and multimedia production (audio-visual, print, photo, social media).


Some of the key responsibilities of an Associate Officer in INFONET would be (These duties are generic and may not be carried out by all INFONET Associate Officers):

• Track, research and analyze information on assigned topics/issues; gather information from diverse sources and help to assess news value and other potential impact, as well as to evaluate the effectiveness of communications campaigns.
• Draft/compile a specific type or types of information products for target audiences, including press releases, media packets and reports, brochures, briefings, video clips, newsletters, websites, social media content, etc.
• Create multimedia products for placement on web-based / social media or other platforms.
• Organize the production, clearance and distribution of information materials.
• Prepare initial drafts and edits of articles or chapters for inclusion in UN newsletters, periodicals, reports and books.
• Identify and propose information and advocacy opportunities, activities and approaches, taking into account the situation/topic and target audience.
• Identify key contacts/constituencies and opportunities for strategic partnerships to facilitate communications efforts and maintain working relationships with the same.
• Organize, or participate in the organization of, conferences, seminars, special events, press briefings, interviews, etc.; prepare briefing materials for senior officials prior to their participation in such events.
• Respond to a variety of inquiries and information requests internally and externally; prepare related correspondence and input to reports.
• Research, write, narrate, produce and broadcast scripts, story synopses, news and feature and taped programmes (Radio, TV…) from UN Headquarters and the field including Peacekeeping Missions.
• Cover meetings of the General Assembly and its Main Committees, as well as the Security Council and other major bodies of the United Nations; summarize them, highlighting the most newsworthy elements.
• Monitor and analyse global media coverage of the United Nations, the Secretary-General and/or relevant international issues and events in order to prepare press reviews and analyses for UN officials
• Organize, classify, catalogue and preserve print and electronic information resources.
• Participate in the development and maintenance of digital libraries, repositories and archives for UN content, including use of current and emerging metadata standards, tools and systems for the capture, maintenance and access to digital files and records, digitization of historical records and indexing functions.
• Supervise and undertake archival processing activities, records accession and disposition functions, including records appraisal, by liaising with records-creating offices on the transfer and/or disposal of records and analysing and evaluating records for evidential and informational value in support of records appraisal.
• Review a variety of professional sources to evaluate and identify appropriate materials to be added to the library collections and electronic resources subscriptions that meet the information needs of the Organization and its primary clientele (delegates and staff at UN Permanent Missions, UN Secretariat staff); organize, classify and catalogue/create metadata for print and electronic information resources.
• Provide targeted knowledge services to internal clients and partner organizations; provide reference assistance and research support to internal and external clients; search and compile information from a variety of online and traditional reference tools, including catalogues, discovery systems, databases, print indexes, etc.; develop and conduct training and instructional programmes in the use of a variety of research tools and online databases.
• Develop and maintain online research tools and websites to allow easy access to United Nations information and data sources including document repositories, news feeds, newsletters, audio-visual files, e-conferences and other media; design, develop and populate supporting databases; document standard operating procedures; integrate with existing information systems.
• Participate in outreach activities and marketing efforts, in particular via social media, to increase exposure and to highlight products, information resources and knowledge services to clients.
• Participate in the training of internal and external end users about information resources as well as products and services of the Unit.
• Assist in the preparation of the calendar of conferences, meetings or trainings for the current and future years.
• Prepare charts, statistics and reports on the evolution of the activity of his/her unit.
• Monitor the performance of vendors and exchange partners and recommend changes where necessary.
• Supervise General Service staff relating to functions cited above.
• Perform other related duties, as required.

Competencies

Professionalism:
•Shows pride in work and in achievements
•Demonstrates professional competence and mastery of subject matter
•Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
•Is motivated by professional rather than personal concerns
•Shows persistence when faced with difficult problems or challenges
•Remains calm in stressful situations
•Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work

Teamwork:
•Works collaboratively with colleagues to achieve organizational goals
•Solicits input by genuinely valuing others’ ideas and expertise
•Is willing to learn from others
•Places team agenda before personal agenda
•Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
•Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning & Organizing:
•Develops clear goals that are consistent with agreed strategies
•Identifies priority activities and assignments
•Adjusts priorities as required
•Allocates appropriate amount of time and resources for completing work
•Foresees risks and allows for contingencies when planning
•Monitors and adjusts plans and actions as necessary
•Uses time efficiently

Education

At least a first-level university degree (i.e., Bachelor’s degree or an equivalent degree of at least three years) in one of the following areas (to be selected from the “Main Course of Study” dropdown menu):

•Arts
•Business & Administration
•Computing
•Journalism & Information
•Humanities
•Social & Behavioral Science

Please choose also (from the “Field of Study” dropdown menu), the field of study that is closest to your degree and write the exact title in original language as well as its translation in English or French.

Work Experience

No work experience is required.

Languages

Fluency in one of the working languages of the UN Secretariat, English or French, (speaking, reading, listening, and writing) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

Assessment

The assessment process is divided into 3 stages:

1)Screening of applications
2)Written examination
3)Oral examination.

Knowledge of UN languages may be tested at any of these stages.

1)Applications will be screened on the basis of the eligibility criteria in this Job Opening.
2)The written examination will be conducted in exam centres, hand written and paper-based. It consists of:

-Part I: General Paper, which assesses reading comprehension and drafting skills in an international affairs context
-Part II: Specialized Paper, which assesses knowledge related to responsibilities listed in the job opening (INFONET areas).

The written examination will take place on 14 December 2017.

3)Only examinees who are successful overall in the written examination will be invited to the oral examination (interview) which will be conducted via online video conference. The oral examination will assess the key competencies for INFONET, as described in the Job Opening. Part of the final assessment stage, either before, during or after the oral examination may include an element to verify the candidate’s answers given in the Specialized Paper as well as the information in the Personal History Profile submitted. The anticipated timeframe for the oral examination is May 2018.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

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Job: Librarian (Content Curator)

6.16.17 –  Librarian (Content Curator)
Department of Public Information, United Nations, New York, USA

Sarah P’s comments:  I discuss UN opportunities in my book and also include these links on my Resources page:
United Nations Libraries
UN Competitive Exam
Marcus’ World: UN Librarian Exam (Blog entry)

P4Job Code Title: LIBRARIAN
Department/Office: Department of Public Information
Duty Station: NEW YORK
Posting Period:14 June 2017 – 28 July 2017
Job Opening Number:17-Documentation and Information -DPI-78799-R-New York 

Special Notice

– Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

– The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

– For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 March 2017, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, Chad, China, Comoros, Cyprus, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Honduras, Indonesia, Islamic Republic of Iran, Iraq, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Latvia, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Poland, Qatar, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Seychelles, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela and Vietnam.

Org. Setting and Reporting

This position is located in the United Nations Dag Hammarskjöld Library, Outreach Division, Department of Public Information (DPI). The Dag Hammarskjold Library’s primary function is to enable the delegations, Secretariat and other official groups of the Organization to obtain, with the greatest possible speed, convenience and economy, the information and documentation needed in the execution of their duties. This post reports to the Chief Librarian and performs tasks cutting across the five library Units.

Responsibilities

Within delegated authority from the Chief of the United Nations Dag Hammarskjöld Library (DHL), the Librarian (Content Curator) will be responsible for the following duties:
• Takes the lead and/ or contributes the formulation of overall policies, procedures, objectives and guidelines affecting the development and maintenance of the Library collection(s) both in-print and online.
• Participates in discussions on the information needs of the Organization and its information clientele and makes recommendations concerning collection development, organizes the acquisition and exchange materials
• Supervises the operation of the consortium of UN entities (UNSEIAC) in the subscription of electronic resources, working with relevant UN Secretariat offices in the negotiation of prices and licenses. Evaluates the performance of vendors and exchange partners and negotiates charges where necessary.
• Formulates and implements projects and provides advice and assistance in setting up, expanding and/or reorganizing libraries or information resource centers.
• Implements new technologies in information management to ensure library staff and other staff throughout the Organization have modern tools for efficient access to information.
• Promotes and develops internal and external bibliographic and other databases as well as additional files to ensure consistency and accuracy.
• Advises other units and departments seeking expertise in information architecture, digital curation, preservation and content organisation using in-depth understanding of institutional intranet, modern information management technologies and knowledge management activities.
• Routinely performs high level research and analyses, applying extensive experience in the integration of information from a wide variety of sources, necessitating not only significant understanding of the Organization’s mandate, but also the ability to assess the relevance of external information to the Organization’s work.
• Develops and coordinates reference and training services and tools to ensure adequate services and to maximize the utilization of collections; participates in the planning and organizing of training for headquarters and mission staff and visitors with respect to utilization of library services.
• Evaluates applications and cost-effectiveness of services in relation to technology options, and prepares metrics, data and recommendations for decision-making; creates a link between libraries and related information networks.
• Provides technical expertise and project management support in the creation and maintenance of digital collections on various platforms, including the United Nations Digital Library; develops, implements and monitors the digital preservation strategy for the Dag Hammarskjold Library
• Guides, trains and supervises general service and professional staff in the function.
• Performs other duties as assigned

Competencies

• PROFESSIONALISM: Knowledge of library operations and digital collections management. Knowledge and understanding of technologies relevant to library & digital information services. Experience in managing projects and procurement exercises. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• CLIENT ORIENTATION: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent degree) in library science, information science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in library work, information network administration or related area is required. Experience in project management is desirable. Experience in digital curation and preservation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.

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Job: Information Management Officer

8.16.16 –  Information Management Officer, P-4
Office for the Coordination of Humanitarian Affairs (OCHA), Bangui, Central African Republic

Sarah P’s comments:  The deadline is in two days if you are interested and qualified in this short-term position.  Sorry, I was traveling and missed this – although it is a short application window, possibly due to the position being short-time.

Note: you must be fluent in French and English and have experience in managing information in disaster response or complex emergencies.

Posting Period: 05 August 2016 – 18 August 2016
Job Opening Number: 64040
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice

• This temporary position is intended to fill the functions of short-term duration of six months with the possibility of extension. The selected candidate is expected to start as soon as possible.
• The duration of the appointment is subject to the availability of funds.
• Candidates should have no expectation of any fixed-term appointment possibility after the end of this temporary assignment. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
• Subsequent to the initial temporary appointment, new and successive temporary appointments may be granted for service in the same office or in a different office any number of times, for any duration, provided that the length of service does not exceed the period of 364 calendar days.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position.
• A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing conditions of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• For information on special post allowance, please refer to ST/AI/1999/17. The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
• Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of Inspira account-holder homepage.
• Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application.
• In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
• Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

Org. Setting and Reporting

This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in the Central African Republic, Bangui. The Information Management Officer reports to the Deputy Head of Office. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.

Responsibilities

Within delegated authority, the Information Management Officer may be responsible for the following duties:

• Coordination:

– Establish and maintain an information management network in accordance with IASC guidance to facilitate humanitarian information exchange and the promotion of data and information standards.
– Work with first responders such as the UN disaster assessment and coordination team (UNDAC) and on-site operations and coordination centre (OSOCC) to ensure a smooth transition of information tools and services.
– Engage with counterparts in government to ensure that information activities are coordinated and consistent with national standards and practices.
– Provide training and expertise on the use and development of information management tools and platforms to OCHA staff and humanitarian partners.
– Advocate for the use of data standards and common platforms, and for the open exchange of information.
– Identify in-country activities that could benefit from remote information management capacity.
– Coordinate remote IM support provided by other OCHA offices and non-UN actors.

• Information Management Unit and Integrated Team Management

– Advise the OCHA Head of Office on operational information management, including strategic and immediate priorities.
– Support the development and implementation of a strategic approach to managing information around the humanitarian programme cycle, including supporting common information processes such as preparedness, needs assessment, strategic planning, resource mobilization, implementation and monitoring.
– Provide strategic and day-to-day management of the information management unit (IMU) and related staff, including deployment of surge and other short-term staffing.
– Take overall responsibility for the management of information and the production and dissemination of high-quality information products, tools and services.
– Liaise with external actors, including senior staff in humanitarian and development agencies, government and the military.
– Advise the head of office on strategic use of communications and information.
– Provide leadership and vision to the integrated information team. Enable a collaborative approach between different areas of expertise within the team, foster innovation, stimulate early adoption of tools and technologies, and support team building and capacity development through continuous coaching and training of team members.
– Oversee the drafting, stylistic design, editorial coherence and production of all information and reporting materials intended for external use, such as maps, infographics, reports, press releases, bulletins and situation reports.
– Recruit staff, taking due account of geographical balance; manages, guides, develops, trains and fosters teamwork and communication among staff under his/her supervision.
– Carry out programmatic/administrative tasks necessary for the functioning of the section, including preparation of budgets, assigning and monitoring of performance parameters, reporting on budget/programme performance and evaluation of staff performance.

•Performs other related duties, as required.

Competencies

• PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent degree) in information management, information systems, social sciences or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in information management, information systems, disaster management, humanitarian affairs, or other related area, is required. Experience in managing information in disaster response or complex emergencies is required. Experience within the UN system or an international organisation is desirable. Experience in the region is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and French (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

 

 

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Job: Information Management Officer

6.29.16 –Information Management Officer
Office for the Coordination of Humanitarian Affairs, UN Secretariat, Diffa, Niger

Posting Period:  23 June 2016-7 July 2016

This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Diffa, Niger.  The Information Management Officer reports to the Head of Office.  OCHA is  the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies.  OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.
 
Responsibilities
 
Within delegated authority, the Information Management Officer will be responsible for the following duties:

• Coordination:   Establish and maintain an information management network  in accordance with IASC guidance to facilitate humanitarian information exchange and the promotion of data and information standards; work with humanitarian partners to ensure appropriateness of information tools and services to the response; engage with authorities counterparts to ensure that information activities are coordinated and consistent with national standards and practices; provide training and expertise on the use and development of  information management tools and platforms to OCHA staff and humanitarian partners;  advocate for the use of data standards and common platforms, and for the open exchange of  information.

• Web Management:  Setup and manage content on relevant web platforms, provide overall quality control for the platform and ensure content is current, comprehensive and  follows relevant metadata standards; work with external counterparts on related web  platforms such as agency and cluster websites and ReliefWeb to facilitate cross-site search  and interoperability.

• Data Management:  Design, develop and manage databases, spreadsheets and other data tools; understand, document, and ensure the quality of high-value humanitarian data for accuracy, consistency and comparability; consolidate operational information on a  regular schedule to support analysis.

• Data Analysis:  Organize, design and carry out the evaluation and analysis of location specific datasets through meaningful statistical techniques; participate in the development and revision of data standards (e.g. the Humanitarian  Exchange Language) and advise on the application of these standards into local systems and processes;  participate in the development, implementation and management of new indicators, together  with its accompanying data, to be included in a Common Humanitarian Dataset; understand,  document and ensure the quality of high-value humanitarian data for accuracy, consistency  and comparability.

• Assessment Analysis:  Support assessment and needs analysis activities,  including humanitarian needs overviews, secondary data reviews, preliminary scenario  definitions and multi-cluster initial rapid assessments; provide advice on assessment design to ensure data quality; manage platforms and tools that support data collection and analysis such  as KoBo Toolbox and Open Data Kit (ODK).

• Geographic Information System (GIS) & Mapping:  Develop and maintain spatial baseline and operational datasets in accordance with  relevant standards and guidance; produce and update high-quality map products and online services; maintain a repository of spatial data and ensure that the data are documented and  accessible to all humanitarian partners through local and/or online services.

• Visualization:  Produce and update information products such as reports, charts and infographics by turning data into graphical products to convey messages and a storyline; develop advocacy materials including posters, presentations and other visual materials.

• Performs other related duties, as required.

 
Competencies
 
• PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

 
Education
 
Advanced university degree (Master’s degree or equivalent) in information management, information systems, social science or related field.  A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
 
Work Experience
 
A minimum of five years of progressively responsible experience in information management, information systems, web management, data management, geographic information systems & mapping, data visualization, or other related area is required.

Experience managing information and teams in disaster response or complex emergencies is desirable.

Relevant experience within the UN System, and OCHA in particular, or other international organization is desirable.

Information management experience in the region is desirable.

 
Languages
 
English and French are the working languages of the United Nations Secretariat.  For the position advertised, fluency in English and French is required.
 
Assessment
 
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

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Job: Information Management Officer

1.22.16 – Information Management Officer P-3
United Nations Mission in the Southern Sudan (UNMISS), Juba

Posting Title: INFORMATION MANAGEMENT OFFICER
Job Code Title: INFORMATION MANAGEMENT OFFICER
Department/Office: FIELD MISSIONS ADMINISTERED BY DPKO
Duty Station: Juba
Posting Period: 15 January 2016 – 13 February 2016
Job Opening Number: 53783

 

Within delegated authority, the Information Management Officer will be responsible for the following duties: (These duties are generic and may not be performed by all Information Management Officers.)

GENERAL
• Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
• Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment.
• Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
• Develops detailed system and other functional specifications and standards from the recordkeeping perspective and user documentation for new systems.
• Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned.
• Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
• Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet environmental standards.
• Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements.
• Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Evaluates adequacy of existing records management and reference tools.  Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
• Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations.
• Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
• Performs other related duties, as required.

Core Competencies:
Professionalism:
Knowledge of information management, recordkeeping, and archives management principles and standards.Knowledge of electronic records management, including description, sentencing, appraisal and migration management. Ability to assess and define business needs for the development of technology systems and tools to support business processes and to act as an interface between the substantive and technology components of the process. Excellent problem solving skills. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation:
Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
Advanced university degree (Master’s degree or equivalent) in information science, archival science, library science, or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in modern recordkeeping, archives management, library science, information management or related field. Experience implementing electronic document and/or records management systems required. Experience with the processing of sensitive and confidential information. Experience in developing and implementing filing schemes and records retention policy. A minimum of one year supervisory experience in the UN system. At least three years of experience in document management is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required.
Assessment Method
Kindly note that you may, as part of the evaluation of your application for this position, be requested to undergo written knowledge-based assessment exercises, which may be followed by a competency-based interview depending on the result of the test.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

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Job: Librarian/Communication Specialist

10/20/15 –  Librarian/Communication Specialist (P3)
International Atomic Energy Agency (UN), Vienna, Austria

Sarah P’s comments:  Traditionally, the UN is the place most people think about when wishing to be employed internationally by an organization designed to better humankind. UN jobs are posted at UN.jobs.org and Librarian and Public Information Officer positions are posted in the Department of Public Information category (choose from the list in the Department/Office field).

FYI: there are few librarian positions posted and the UN openly states that they are seeking a balance in nationalities which means that a ‘western’ librarian can be at a disadvantage, and being a librarian from an under-represented country can be an advantage (for once!)  depending on the job applied for and the skill set needed. Also, the hiring process is slow and tedious and many librarians I know who applied have never received a response.

 

Closing date: Monday, 2 November 2015

Type and duration of Appointment: Fixed Term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The objective of the Department of Nuclear Energy is to foster the efficient and safe use of nuclear power by supporting interested Member States in improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; in catalysing innovation in nuclear power and fuel cycle technologies; in developing indigenous capabilities for national energy planning; in deploying new nuclear power plants; in preserving and disseminating nuclear information and knowledge; and in advancing science and industry through improved operation of research reactors.

The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.

Main Purpose

The Librarian/Communication Specialist provides nuclear information services to the IAEA Secretariat, Member States and partner institutions. He/she undertakes activities to promote awareness and understanding of information services, including analyses and reports on the impact of these activities. In addition, the Librarian/Communication Specialist ensures an efficient and effective web presence of nuclear information services and contributes to the evaluation and implementation of the IAEA Library’s training programme.

Role

The Librarian/Communication Specialist is

  1. a nuclear information specialist, providing complex information services to customers;
  2. a communication specialist, contributing to communication and outreach efforts through research, analysis of assigned topics and timely preparation and distribution of communication and information products (web and others) to target audiences,
  3. a trainer, managing and enhancing the IAEA Library’s training programme, and,
  4. a public relations professional establishing and developing business relationships and collaborative networking with key stakeholders.

Partnerships

The Librarian/Communication works closely with other managers and members of the Nuclear Information Section, the Nuclear Energy and other IAEA departments. He/She liaises regularly with Library customers, Members of Permanent Missions in Vienna, researchers in Member States and members of the International Nuclear Library Network (INLN).

Functions / Key Results Expected

  • Develop and keep updated the web presence of the IAEA Library. This includes ongoing updating of the existing web pages; facilitation of all aspects of the Web presence and initiating enhancements based on user feedback;
  • Conduct and regularly update the IAEA Library communication and training policies;
  • Manage the online communications of the Library, including social media;
  • Produce marketing communication materials (e.g. brochures, articles, reports, content for web platforms, event kits) for Library customers and other key stakeholders: propose topics, undertake research, compile and prepare data, determine appropriate format and target audience, prepare drafts, obtain clearances, conduct photo and graphic research, edit and coordinate design approval, printing procedures and distribution;
  • Review, manage and enhance the IAEA Library training agenda;Review and enforce brand and library messaging guidelines across Library web sites, social media, print and e-publications;
  • Plan and coordinate partnership functions; contribute to the management of the International Nuclear Library Network (INLN);
  • Research, analyse and synthesize information into accurate answers or actionable information and ensure that customers have the tools or capabilities to apply them.

Qualifications, Experience and Skills

  • Bachelor’s Degree – Library and Information Science, Communication or closely related field
  • First level degree in library or information science, communication or closely related field is required. An advanced degree would be an advantage.
  • At least 5 years of experience in information services and communications with increasing responsibilities.
  • Experience in a multicultural environment desirable.
  • Knowledge of trends and issues and experience in the use of web tools and technologies including electronic reference services.
  • Experience in nuclear science and technology would be an advantage.
  • Fluency in written and spoken English essential. Working knowledge of official IAEA languages (Arabic, Chinese, French, Russian or Spanish) and asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $56766 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 24126*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks’ annual vacation, home leave, pension plan and health insurance

Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

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