Job: Business Librarian

8/29/17 –  Business Librarian
Bodleian Libraries, Oxford, UK

Sarah P’s comments:  Thanks, Librarian Ray Pun, for sharing this opportunity…


There is a vacancy for a Business Librarian at the University of Oxford (Bodleian Libraries) to lead and manage information services in the fields of business, management and finance at the highest level. Responsible for the development of innovative, user-focused services, provision of information resources and the management of library staff, the Bodleian Business Librarian is a key member of the Saïd Business School and the Bodleian Libraries, and works to ensure that the Sainsbury Library is widely regarded as a leading library among top and emergent business schools.

The current incumbent is retiring after 9 years in the role during which time the Library has made significant advancements in: expanding access to research resources; the online dissemination of the School’s research outputs; new approaches to instructional support and a number of improvements to the library study environments.  The successful candidate will have the opportunity to build upon this work and develop new services to meet current challenges and emerging needs.

Details are at and our Head of Social Sciences Libraries, Louise Clarke: can be contacted for an informal discussion about the role.

Job: Executive Director

5.16.17 –  Executive Director (remote/part-time)
Open Preservation Foundation, UK

Hours:​ Part­ time (24 hours/week)
Contract type:​ Fixed term for 12 months, renewable upon mutual agreement
Salary: £45,000+ a year pro rata , depending on skills and experience
Reports to:​ Board of Directors
Location:​ Negotiable (with significant travel within EU and beyond)
The Open Preservation Foundation is looking for an experienced, motivated and visionary leader to fill the position of Executive Director.
The Foundation is an international not for profit membership organisation providing open source digital preservation technology and knowledge to memory institutions around the world.
The Executive Director is expected:
  • To lead, manage, and develop the Foundation and build an international community of  practitioners working in the field of digital preservation.
  • To grow the membership of the Foundation and ensure that member organisations benefit from their association with the organisation.
  • To create strategies and seek funding to sustain and develop the Foundation’s open source digital preservation solutions and services.
  • To provide leadership and management of OPF staff (currently 2.0FTE) and budgets  (c. £350k/annum) and to run the organisation responsibly and with accountability.
Full job description
To apply
Please email your letter of application and CV to Becky McGuinness (
Closing date
12:00 noon BST on Wednesday 7 June 2017.
We will invite successful candidates to first interviews by video conference. The Board may decide to hold a subsequent face-to-face interview with top candidates (location to be confirmed).
If you have any enquiries about the post, please contact me.
Becky McGuinness | Community Manager

@openpreserve | Skype: becky.mcguinness1
Open Preservation Foundation

Job:Senior Digital Archivist (short-term)

1.20.17 –  Senior Digital Archivist (short-term)
The National Archives, Kew, Richmond upon Thames, London, UK

Sarah P’s comments: Note who is eligible to apply:
Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Job purpose:
Building on our award-winning experience in the preservation of digital records we have developed a Digital Records Infrastructure (DRI) to sustain our rapidly increasing digital collection. This system preserves a huge range of digital material in a wide variety of formats.You will be leading a small team that liaises with staff across The National Archives and with other government departments including high-profile inquiries, to ensure that all digital material in The National Archives’ custody meets the standards required for ingest and preservation in DRI, ensuring the security and integrity of the record throughout the process.

The nature of the work undertaken means that you will be required to undergo Security Check clearance.

Roles and responsibilities:
Management of the transfer of born-digital and digitised records into the DRI, which includes:

• Agreeing with other departments within The National Archives (Advice & Records Knowledge, Information Management, Transfer & Access, Programmes & Strategy, Cataloguing & Taxonomy, Digitisation Services, Licensing and Systems Development) the priority for transfer of digital records

• Planning and the allocation of resources within the Digital Preservation department to ensure the delivery of priority projects

• Agreeing with the Data Protection Officer and FoI Centre any restrictions to be applied to this data and managing the metadata to ensure that they are applied

• Agreeing with Systems Development, Cataloguing & Taxonomy and ARK any delivery requirements and making sure that these are met

• Development, continuous improvement and day-to-day management of the processes involved in the complex processing required for born-digital records; providing guidance and support to the Digital Archivist and Digital Archiving Assistant, to ensure that the records and associated metadata can be successfully ingested into the DRI

• Working closely with the Digital Preservation Services Manager, you will have responsibility for the identification, evaluation and resolution of technical issues relating to the transfer and ingest processes by engaging with, and influencing both internal and external stakeholders

• Working with Licensing and Digitisation Services to ensure digital preservation requirements are accurately embedded in digitisation contracts, and that the data and metadata produced by subsequent digitisation projects meets the required standards for successful ingest and preservation

• Support the Head of Digital Preservation in procurement activities using iPOS

• Ensuring the records and metadata for legacy born-digital records meet the required standards for successful ingest into DRI, and subsequent presentation on Discovery by managing, implementing and maintaining the operational procedures around the preparation of records for ingest into DRI

Representing The National Archives at high level meetings with other memory institutions and digital preservation experts to agree standards and approaches to digital preservation

Management of the advice and guidance produced by the Digital Preservation team, which includes ensuring that the guidance available on the website is kept up-to-date and that the guidance produced complements that provided by other departments across the organisation

Line management of 1 member of the Digital Preservation operational team:

• Providing direction, support and technical guidance in relation to the programme of work

• Ensuring an efficient service is offered to stakeholders; using effective decision-making skills to manage the work of the team in response to changing priorities and deadlines

• Responsibility for ensuring that the team deliver against agreed targets

• Ensuring ongoing development of team members through training, on the job learning and other appropriate interventions


We’ll assess you against these competencies during the selection process:

  • 1. High degree of knowledge of the principles of digital preservation, with demonstrable experience in the field of digital archiving
  • 2. Degree-level qualification, or equivalent experience, in Archives and Records Management, Information Science or Computing, with balancing experience in the other discipline
  • 3. Demonstrable understanding of digital file formats and experience of handling large volumes of data, plus a good understanding of the role of metadata in processing data in bulk
  • 4. Excellent ability to identify and analyse a broad range of business and technical issues, and to problem solve
  • 5. Strong oral and written communication skills, with an emphasis on being able to engage with non-technical and senior stakeholders to obtain effective outcomes
  • 6. Ability to work under pressure to achieve targets, and to manage competing requirements of multiple stakeholders (both internal and external), managing expectations and prioritising appropriately
  • 7. Strong team management / leadership skills and experience that includes a demonstrable commitment to development of self and team


Generous benefits package, including pension, childcare vouchers, sports and social club facilities, onsite gym, subsidised staff restaurant and opportunities for training and development.

Things you need to know


Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

Selection process details

In the event of a second sift stage the following desirable criteria may be taken into consideration:

• Experience of working with regular expressions

• Demonstrable skill in simple scripting such as Python, shell script or Batch scripting for Windows

Please include any information relating to these criteria in the skills section of the CV Form.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
For further information please contact the Recruitment Team on 02083925313

Further information:

Job: College Archivist

1.15.17 –  College Archivist
Magdalen College, University of Oxford, UK



Applications are invited for the full-time role of College Archivist at Magdalen College, Oxford.  The appointee will join the Library & Archives team, reporting to the College Librarian, and will manage the College’s rich and diverse archive which is at the heart of the College’s heritage and academic life.  It is the responsibility of the College Archivist to ensure the development, efficient organisation, smooth running and security of the College’s varied archives dating from the twelfth century.  The appointee will be responsible for developing and implementing systems and procedures for the proper management of the College’s archives, ensuring that they are preserved and organised to the highest professional standards and embedded fully in the life of the College.  They will run a responsive and friendly archive which meets the needs of the College’s members, helps to project the College’s lively intellectual atmosphere, and engages with alumni and researchers at national and international levels.

Further details and the application form can be found below.

Further Particulars

Application Form (PDF version)

Application Form (Word version)

Job: Archivist

1.14.17 –  Archivist (Term)
St George’s, University of London, UK

Salary:  £32,004 to £38,183 plus London Allowance of £2,976
Fixed Term, full time position
Closing Date:  Monday 16 January 2017
Interview Date:  Wednesday 01 February 2017
Reference:  862-16

                                                                                                                                                                     This post is Fixed-term for One Year (with the possibility for extension)

St George’s, University of London has a rich history waiting to be discovered and explored.  We are looking for an enthusiastic, professional Archivist to open up access to our collections which will provide a source for new research, not only about the history of the medical school, but also about the wider transformation in the teaching and practice of medicine.

You will be responsible for cataloguing and developing the collections (which include rare books), making use of your proven advocacy skills to promote access and use. You will enjoy the challenge of working under your own initiative and spotting opportunities for exploiting our heritage and engaging people in our history. To excel in this exciting role, you will have some experience of project management and of submitting bids for funding.
Applications for this post can only be processed if made through the SGUL website.

For further information about this position, and to apply, visit

Job: Associate Director fro Scholarly Resources

12.12.16 – Associate Director for Scholarly Resources
Bodleian Libraries, The University of Oxford, Oxford, UK

Sarah P’s comments:  In keeping with the season, this is a sugar plum of a job…and because it is posted on ALAJobs, it seems they are open to receiving applications from international applicants.


The Bodleian Libraries at the University of Oxford is the largest university library system in the United Kingdom. We are looking to recruit an Associate Director for Scholarly Resources, to lead two key departments within the Bodleian Libraries: Collections Management and Bodleian Digital Library Services and Systems (BDLSS). These departments provide high quality services and operations of critical importance to the University and wider world of scholarship.

This portfolio of staff, services and operations is a new one and you will play a key role in leading a process of organisational change designed to ensure that the two departments operate seamlessly across their range of services, develop a clear and shared approach to new ways of working together where appropriate, and develop and maintain a harmonious working atmosphere that enables staff to flourish in their roles.

You will be responsible for helping to shape strategy within and across these departments and for its smooth and efficient implementation, always focussing on the needs of users.

You will also lead digital information services in developing content and tools that support digital scholarship, and will develop strong partnerships with others inside the University and externally in the creation of world-leading digital library collections and services.

As Associate Director for Scholarly Resources, you will be a member of the Bodleian Libraries Senior Management Team. You will manage a staff of 150 and an annual budget in excess of £3.5m, as well as shared oversight of the £7m materials budget with the Deputy Librarian, and significant funding in support of special projects.

Due to the nature of this post, candidates will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.

As part of your online application, you will be required to upload a supporting statement outlining how you meet each of the essential and desirable selection criteria listed in the job description and a CV. CV’s alone will not be accepted. Further information about the role and how to apply along with a copy of the job description can be found on the University of Oxford jobs and vacancies page at the following link:

For an informal discussion about this post please contact Richard Ovenden, Bodley’s Librarian at:

Only applications received online before 12.00pm (GMT) on Monday 9 January 2017 can be considered. Interviews are anticipated to be held during week commencing 6 February 2017.


RequirementsTo meet the challenges of this role you will have a degree and a relevant post graduate qualification (or equivalent), the ability to manage large and complex operations effectively including highly developed planning and decision making skills and a strong record of innovative and creative leadership. You will also have excellent communication and interpersonal skills and demonstrable skills in management, supervision and team-building.

Accomplishment in the management of digital activities and significant project management experience is also essential, as is the ability to represent the Bodleian Libraries locally, nationally, and internationally through committees, papers and presentations and a demonstrable record of dealing successfully with organisational change. Individuals with an interest in, and experience of, data science and its applications are encouraged to apply.

B23/ALC6: Salary from £70,000 p.a.

Virtual: Engagement Manager

11.8.16 – Engagement Manager
Altmetric, UK/US

Sarah P’s comments:  Here is a UK-based company advertising for a US-based person.  Therefore, I would assume you will need the right to work in the US but, if interested, I would write and check as they might accept Canadian applicants as well.


DescriptionWe’re looking for a US-based Engagement Manager to join our growing team! You’d be responsible for ensuring publishers, institutions and non-academic customers around the world are supported in using Altmetric tools and applying our data. Working closely with customers to assess training and educational requirements, this role involves running webinars, in-person training sessions and interactive workshops.

Skilled at developing and nurturing client relationships, you’ll be responsible for ongoing engagement and collaboration with our customers post-implementation. You’ll be reporting to the Head of Implementations & Support, and liaising with our sales teams to successfully embed Altmetric tools across all of our clients.


  • Build relationships with customers post-implementation to provide training, advice and roll-out support, ensuring relevant stakeholders are engaged
  • Run customer training webinars, in-person sessions, workshops and regular refreshers
  • Work closely with the Head of Implementations and Support and sales teams to conduct regular consultative check-in calls with customers, providing advice and support to help embed Altmetric tools across the organisation
  • Create slide decks, multimedia and print training materials and keep up-to-date
  • Develop a thorough understanding of Altmetric products and customer needs
  • Collect and develop customer roll-out plans and identify support gaps
  • Engage with wider scholarly communications community to ensure training and advice remains relevant and useful
  • Work closely with sales teams to develop and nurture existing client relationships
  • Report back to the Product Development Manager on real-life usage scenarios
  • Provide implementation and onboarding support where required
  • Demo or present at conferences where needed 

Key skills

  • Adept at building relationships with stakeholders, understanding customer needs and tailoring approach accordingly
  • Excellent communications skills to engage with customers, the wider scholarly community, and the team
  • Ability to produce and maintain useful training and roll-out materials, ideally with experience using InDesign
  • Confident presenting/demoing to large groups of people
  • A high level of productivity and good prioritisation skills


  • 3-5 years’ work experience in the scholarly publishing and academic sector or scholarly software
  • Ideally will have worked in an US academic library or a university environment
  • Need to be an excellent communicator using the written and spoken word
  • Passionate about scholarly communication, creativity and building new businesses
  • Efficient and well-organised, but also pragmatic and flexible
  • A “doer” and a team player
  • Ability to demonstrate personal credibility and integrity

About Altmetric

Altmetric LLP is a UK-based data science company dedicated to producing alternative metrics for research outputs ranging from peer-reviewed journal articles to datasets and software. With a global customer base spanning academic institutions, publishers, government agencies, non-profits, research institutes, and corporations, Altmetric is the gold standard in altmetrics data.

If you’d like to apply for this role please email your CV and a covering letter describing your suitability to




Job: Officer, Vital Records

9.12.15 –  Officer, Vital Records
EBRD (European Bank for Reconstruction & Development, London, UK

Sarah P’s commentsNote the Sept. 15th application deadline.  Eligibility to apply:

If you are a national of one of our shareholders or countries where we work, you are eligible to apply. Our employees come from a diverse range of educational and professional backgrounds and speak a number of languages, all helping to create a diversified, passionate, forward-thinking workforce.

However they also state: Recruitment for this position will be on a local basis. Travel, relocation and expatriation benefits do not apply.


The Records Management and Archives (RM&A) team is responsible for the management of digital and hard copy records created or received by the EBRD at its Headquarters and in the Resident Offices, and for the management of the Bank’s historical archives. Its primary duties are to (i) organise and protect the Bank’s information (ii) meet legislative and regulatory requirements and (iii) promote good governance and accountability.

Role Overview

The Officer is responsible for assisting records managers in the effective management of departmental records and co-ordinating off-site storage activities


  • Responsible for assisting in the efficient running of Records Management & Archiving (RM&A) by giving operational support to the team
  • Work under direct supervision of the Associate, RM&A

Accountabilities and Responsibilities

  • Provide records and archives support to records managers as required: index documents, files and folders in the EBRD Records System for easy retrieval; file records and organise the transfer to off-site storage to optimise space used at HQ; and prepare documents for permanent preservation to preserve the institutional memory of the Bank
  • Manage day-to-day off-site storage activities to ensure smooth management and retrieval of the EBRD records stored off-site: prepare daily transfer of shipments to and from off-site storage using an on-line system; make arrangements for internal deliveries and deal with any problems; check the monthly invoices; run reports from the online system; and attend meetings with the off-site storage company
  • Assist with administrative functions for the team in the absence of the incumbent for this task

This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

Essential Skills, Experience and Qualifications

  • University degree or experience in Records Management and Archives, preferably in a multi-cultural organisation
  • Very good knowledge and experience of electronic records and document management systems
  • Computer literate: Windows, Word, Excel, PowerPoint
  • Very good communications skills- ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
  • Very good interpersonal skills- able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
  • Good understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank
  • Excellent team player
  • High degree of accuracy and attention to detail essential
  • Excellent planning, organisational and analytical skills; ability to prioritise and show initiative
  • Ability to work under pressure and meet deadlines
  • Ability to work independently, to tackle issues and propose practical solutions
  • Willingness to work overtime as and when required
  • Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential

Competencies and Personal Attributes

  • Attention to detail and eye for accuracy
  • Ability to cope well under pressure and a capacity for hard work
  • Ability to work efficiently and cheerfully as part of a team
  • Reliable, flexible and willing to work overtime as and when required
  • Excellent interpersonal manner, including tact and diplomacy
  • Ability to build effective working relationships with clients and colleagues in a multicultural environment.

This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.


Job: Digital Archive Assistant

5.27.16 –  Digital Archive Assistant
National Theatre, London, UK

Sarah P’s comments:  This looks like a fab opportunity although I believe it is only for EU passport holders (bummer).  Note the quick deadline.


The NT are seeking an individual with extensive experience in digital media or digital archiving to join us in an exciting role within a busy, innovative Archive requiring high digital literacy and knowledge of digital asset management systems.

The Digital Archive Assistant will support the work of the Archivist in managing digital archive material; digitise outstanding items in the National Theatre’s production photography collection and to add these digitised images to the archive catalogue. Transferring the photographs, platforms and films among other items covering formats such as DAT, DV tapes, CDs and DVDs to digital format will give this collection increased flexibility and allow us to use it for display, online features, interactive tools, publications, documentaries and exhibitions.

Appointment Procedure
Please note that applications can only be considered if they are submitted through the National’s Online Recruitment System, and returned by the closing date.

The closing date for the receipt of completed application forms is: 12:00 Tuesday 31 May 2016

The anticipated date of first interviews is: Week Commencing 06 June 2016

For any queries, please contact the HR Department by emailing:

The National Theatre is committed to being an equal opportunities employer

Hours: 35 per week, although additional hours may be nece

Contract Type: Temporary – Full Time

Department: Other

Pay Range: £23,600 per annum paid monthly on the 15 of each month

Closing Date: 12pm, Tuesday 31 May 2016

Job: Executive Director

9/1/15 –  Executive Director (Archivist)
Open Preservation Foundation, UK (with travel throughout the EU)


The Open Preservation Foundation sustains technology and knowledge for the long-term management of digital cultural heritage, in all its forms. We provide our members with reliable solutions to the challenges of digital preservation through technology stewardship, knowledge exchange, and advocacy and alliances.

Founded in 2010 as the Open Planets Foundation to sustain the results of EU-funded R&D we currently steward the leading portfolio of open-source digital preservation software and enable the development of best practice through interest groups, community events, and training. Our vision is shared solutions for effective and efficient digital preservation.

Click here for Job Description PDF