Internship: NATO Internship Programme

3.11.16 – NATO Internship Programme
North Atlantic Treaty Organization, Brussels, Belgium

Dear candidates,

Have you studied Information Technology, Web or Graphic design, Library Sciences or Translation?

NATO needs your skills !

There are two types of Internship opportunities at the Alliance: the NATO-Funded and the GRANT-funded Internship Programme.

The NATO-funded Internship Programme gives opportunity to a wide range of candidates, while the other opportunity is open for those, whose work is supported from outside sources. And while Candidates interested in a GRANT-funded opportunity can apply throughout the year, the call for the NATO-funded opportunity is open only once per year in Spring with two starting dates, in March and in September the following year. Internships will last 6 months.

The 14th Call for applications for NATO-funded internships opened on 7th March 2016 and will be closing on 11th April 2016 (23h59 CET). These are for placements in 2017. Note that all interns have been selected for a placement in 2016.

Please refer to our website for more information on the selection timeline: http://www.nato.int/cps/en/natolive/72041.htm

Candidates wishing to apply for a GRANT Funded can submit their application only through the online portal available under “Application”.

NATO Headquarters (HQ) introduced its Internship Programme in 2004. The aim of the programme is to provide a small number of current or recent students with the opportunity to intern with the International Staff at NATO Headquarters in Brussels and in a few other NATO bodies.

Job: Clerk, Information Management

2.24.16 – Clerk, Information Management
B.2. NATO, Brussels, Belgium

Sarah P’s comments: Applicants must be citizens of a NATO country:
List of NATO members.

INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT
ARCHIVES AND INFORMATION MANAGEMENT
VACANCY N°: 160090 (+ reserve list)

1. SUMMARY

The Archives and Information Management (AIM) Service ensures the accessibility, availability and integrity of all official information produced by and for the North Atlantic Council (NAC) and its Committees within the framework provided by the NATO Information Management (IM) Policy and NATO Security Policy. It provides NATO-wide IM and research support on matters pertaining to the activities of the NAC and its Committees, ensures the preservation of NATO information of historical value on behalf of the NATO Nations, provides training, support and guidance to NATO Nations, partners and entities on the implementation and execution of NATO policies pertaining to information and takes the lead on requirements development for all IM-related technology projects at NATO Headquarters. In addition, AIM is responsible for processing, disseminating, storing, organising and archiving the documentation produced by the NATO Committee structure and by the Departments of the NATO HQ International Staff (IS), taking into account the requirements of NATO Security Policy, NATO IM Policy, and applicable NATO HQ procedures.

The IM Clerk is assigned to a Unit of the AIM Services and provides IM support to a designated clientele. As directed, the Clerk will ensure that support is provided in an effective manner – responsive to customer needs and reflecting NATO IM policy and procedures. The Clerk is responsible for the correct and uniform application of relevant working procedures and of information security regulations.

2. QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

The incumbent must:

have a good general education at least to higher secondary level or have equivalent relevant professional experience;

have 2 years experience in information support functions or related duties, especially at the international level. Formal training or practical experience in information or library sciences will qualify;

possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; I (“Beginner”) in the other.

DESIRABLE

The following would be considered an advantage:

knowledge of international best practices and standards in the field of IM and familiarity with the life-cycle management of records;

knowledge of documentary research and of the drafting of related reports and summaries;

knowledge of document and records management systems, modern office equipment, current office software packages, and their application to document processing and recordkeeping;

professional training or experience in library/information sciences or in international relations.

3. MAIN ACCOUNTABILITIES

Information Management
Respond to requests for information; conducting research and submitting results for review. Process documents and correspondence in accordance with applicable procedures and guidance.

Planning and Execution
Apply work procedures and guidelines related to the NATO Information Management Policy (NIMP) and to NATO Security Policy, seeking guidance as necessary. Perform tasks related to the secure handling and processing of electronic files (media control, data extraction, network transfers, etc.), including the operation of relevant office equipment. Execute other routine or manual tasks, including filing and regular messenger duties. Contribute to the improvement of routine work processes.

Stakeholder Management
Work with the other members of the Unit to ensure effective support and quality service to the clientele. Advise customers on practicalities of information support.

Knowledge Management
Under supervision, apply an organisational file plan, maintain files, and prepare files for records disposition. Perform quality checks and contribute to statistics and reports.

Expertise Development
Participate in cross-functional training assignments within the service and in other professional training as directed. Provide advice on basic IM practices.
Perform any other related duty as assigned.

4. INTERRELATIONSHIPS
The incumbent reports to the Head of a Unit and is responsible to the Head for the performance of all main accountabilities outlined above and such other associated responsibilities as may develop. He/she has frequent contact with Divisional staff to deliver routine information support and to provide advice on related practical and procedural aspects; in this context he/she also works closely with other Archives and Information Management staff to ensure optimal customer support.

5. COMPETENCIES

The incumbent must demonstrate:

Clarity and Accuracy
Customer Service Orientation
Empathy
Flexibility
Initiative
Organizational Commitment
Teamwork

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded):

Definite duration contract of three years’ duration; possibility of an indefinite duration contract thereafter.

Contract clause applicable:

In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. – 4 –

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

7. HOW TO APPLY:

Applications must be submitted using one of the following links, as applicable:

For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);

For all other applications: www.nato.int/recruitment

Job: Archivist (5 Positions)

8/7/15 –  Archivist (5 positions)
NATO, Brunssum, The Netherlands

JFC Brunssum is hiring 5 (Archivists (Full time) :
1 Staff Assistant (Digital Preservation), NATO Grade B-4
1 Staff Assistant (Archival Reference and Access), NATO Grade B-3
3 Staff Assistants (Archival Processing), NATO Grade B-3

These are NATO International Civilian positions; estimated project duration will be 2 years.

Posts Context:
Joint Force Headquarters Brunssum is a deployable joint HQ capable to execute effective command and control over an assigned Joint Task Force. The Director of Management (DOM) is responsible to the Chief of Staff (COS) for integrating, coordinating and implementing services and activities to support, facilitate and contribute to the full JFHQ mission spectrum. Branch Head Business and Information Management Branch (BIM) is responsible for staff and workflow management, management/process planning and the management of the information workflow within the JF HQ and with affiliated, parent and higher HQ. The
Information Management Section is responsible for implementing ACO IM Policy; developing JFHQ specific concepts and directives; coordinating IM activities; facilitating functional services across the HQ (deployed and static); and supporting NATO entities. The incumbent will provide support to the Command Archivist in the preservation and access to the records generated by the ISAF mission in Afghanistan. The Assistants report to the Command Archivist.

For each position’s job description, please visit the website – Application URL below.

Qualifications:

For each position’s qualifications, please visit the website – Application URL below.

Application deadline:

Aug 17 2015

How to apply:

Applicants are required to apply electronically, in accordance with the
instructions (‘How to apply’) as published on www.jfcbs.nato.int , vacancies.
If interested in more than one post, please use the same form for all posts and indicate order of preference.
Initial screening for these posts is scheduled to take place second part of August 2015. Interviews for those invited after initial screening, may be expected in September 2015. (minimum ca. 10 days notification)
Posts should ideally be filled before February 2016.