Internship: Traineeships in the Information Management Division

6.5.17 –  Traineeships in the Information Management Division
ECB (European Central Bank), Frankfurt, Germany

Sarah P’s comments:  Note that deadline is in 2 days…just received word on this one. Also note this position is restricted to: nationals of the Member States of the European Union.


Reference: 2017-140-TRA
Closing Date for Applications: Wed, 7 Jun 2017
Functional area: Secretariat
Function: The Directorate General Secretariat of the European Central Bank (ECB) is seeking applications from recent graduates in librarianship, archives and/or records management to participate in a traineeship in its Information Management Services Division (IMS) for an initial period of up to six months.
IMS is responsible for the following tasks:

  • developing, maintaining and guiding the implementation of information management policies and procedures, and providing records management services, including in the area of data protection;
  • managing the ECB’s physical and electronic archives and arranging for the disclosure of archived information when required, as well as the disposal of information in accordance with the ECB’s information retention policy;
  • managing the ECB library and providing staff with print and electronic publications and information services;
  • supporting the further development of enterprise content management and coordinating the selection of systems and tools for: (i) the archives and library, (ii) collaboration, and (iii) document and records management;
  • providing related practical training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks, the European Systemic Risk Board and the Single Supervisory Mechanism.

The Division is divided into four teams: Archives, Library, Information Management Policy and Records Management, and Information Management Solutions.
As a Trainee, you will contribute to a selection of the following tasks carried out by the Library, Archives, and Information Management Policy and Records Management teams, according to your expertise:

  • assisting in developing and updating the ECB’s information management policies, procedures and guidelines;
  • streamlining and raising awareness of staff guidance material in order to encourage adherence to the ECB’s information management policies and procedures;
  • compiling an inventory of the ECB’s information-holding systems and helping to assess their compliance with the ECB’s information management policies and procedures;
  • quantitative and qualitative monitoring and reporting on information management practices;
  • arranging and describing archival or library holdings (including audio-visual material) according to recognised standards;
  • acquiring and appraising archives’ material to meet business needs;
  • assisting in carrying out sensitivity reviews of archival records;
  • specifying and/or testing functional requirements for records management and electronic archives management;
  • providing reference services at the Library Welcome Desk using print and electronic resources;
  • supporting the development of tailor-made information services to meet business and research needs through the scanning of literature and the use of news monitoring services, online databases, etc.;
  • contributing to the Division’s information management projects, for example: digital archiving and preservation, digitisation of media assets, implementation of retention, mobile reading.
Qualifications and experience: You will bring to the role:

  • a bachelor’s level qualification in librarianship, information, archives and/or records management or, if your first degree is not in this field, a postgraduate diploma, master’s or higher degree ̶ or enrolment in such postgraduate studies ̶ in any of these subjects;
  • an advanced command of English;
  • a moderate command of at least one other official language of the EU;
  • a working knowledge of MS Office, such as Word, Excel and PowerPoint;
  • ideally, knowledge of document management systems, such as OpenText Livelink;
  • ideally, knowledge of library management systems, such as Ex Libris Alma.
Competencies: You will also bring with you, your ability to: communicate effectively, understand customer needs and provide user-friendly services, work as part of a team, take initiative and innovate, analyse information and organise your own work.

Further Information: Traineeship of six months, with the possibility of an extension to up to 12 months in total in the same business area or elsewhere within the Directorate General Secretariat.
The offices are modern and well equipped, but you will have to share office space.
Some tasks are physically demanding and you may have to work in conditions typical for book and record storage areas, particularly when processing and retrieving material from basements or locations at some distance from the offices.

How to apply: Applications are to be made in English and submitted using our online application form. An “Applicants’ Guide” can be downloaded from our recruitment pages.

The recruitment process may include a pre-screening exercise and a telephone interview.

Before applying, applicants should check that they meet the conditions set out in Article 4 of the rules governing the traineeship programme:

Further information on the ECB’s traineeships can be found via the above link.

Applicants are accepted from nationals of the Member States of the European Union.

The requirements laid down in the vacancy notice must be met by the closing date for applications.

This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.

Internship: Library Consultant

5.11.17 — Library Consultant Internship
OCLC, Leiden, Netherlands

You have a life. We like that about you.

At OCLC, we believe you’ll do the best work of your life when you’re living the best life possible. We work hard to build the technology that connects thousands of today’s libraries. But we also work hard to make a job at OCLC a meaningful part of a balanced life- not a substitute for one.

The Job Details are as follows:

This challenging internship with the largest co-operative for library services in the world is focused on expanding our services in the French market.

In our EMEA headoffice in Leiden, Netherlands we offer the right candidate in Information sciences the opportunity to learn and experience our commitment to service Libraries world wide. The team in Leiden is multi origin including French native speakers. The tasks consist of supporting the writing, editing, and producing proposals outlining OCLC’s solutions that are in response to Requests For Proposal (RFP), Requests For Information (RFI), and similar requests from OCLC users, prospective users and OCLC staff. will learn to understand the OCLC sales process, including positioning, pricing, packaging, and the strategies used for each service and type of library/group.

We are looking for a native French speaker with the following skills:

  • A bachelor’s degree in information science, speciliazed in library, library automation, or and/or technical and business writing experience.
  • Document editing, proofing and formatting ability with a high attention to details.
  • Highly organized and be capable of performing well in deadline-intensive environment.
  • Good English language skills and other languages a plus.

Internship: Info Systems & Communication

7.26.16 – Information Systems & Communication Internship
ESCAP (Economic and Social Commission for Asia and the Pacific), United Nations, Bangkok, Thailand

Posting Period: 1 August 2016-31 January 2017
Job Opening number: 16-IST-ESCAP-62128-P-BANGKOK

To apply: A complete online application (Cover Note and Personal History Profile) is required. To complete an online application, please create and complete a personal history profile (PHP) and a cover letter in the UN e-Recruitment system (

Please ensure that you indicate your proficiency in the English language in your PHP.

Please note that incomplete applications with not be reviewed.

The cover note should include

  • Title of the degree currently being pursued by the applicant and the specific subjects taken;
  • Expected graduation date from the degree programme that the applicant is enrolled in;
  • List the IT skills and software programmes that you are proficient in;
  • Explain how an internship with the Office of Information and Communications Technology in the United Nations fits within your career plans and why you would be the best candidate for this team.

Please note that due to high volume of applications received, ONLY successful candidates will be contacted.

In your Personal History Profile, be sure to include all past work experiences (if any), education, skills, languages and three references

Organizational Setting and Reporting

This internship is located with the Office of Information and Communications Technology (OICT), Department of Management (DM). The internship is UNPAID and full-time (five days per week for 35 hours), for a minimum duration of two (2) months and can be extended up to six (6) months. Interns will work under the supervision of a staff member in the department or office to which they are assigned.


The intern will provide support to HR-IT Office of Information and Communication Technology’s strategic and/or operational programmes. Examples of duties to be performed may include the following

  • Support towards the various stages of systems development using information technology project management methodology, to include for example design, development, installation, systems analysis, programming and operations support;
  • Participate in training activities, including the preparation of training material and user documentation, and compilation of relevant information;
  • Support towards strengthened business relationships to include coordination of responses to client requirements and the delivery of HR-IT Office of Information and Communication Technology services and solutions;
  • Provide support towards ensuring adoption of HR-IT Office of Information and Communication Technology initiatives, to include the development of communications and marketing materials, using design, publishing and/or video production software;
  • Attend and support the preparation of meetings, conferences, workshops and other events;
  • Support the activities of HR-IT Office of Information and Communication Technology as needed as deemed necessary by their supervisor
  • Modify and update manual of operations containing specific and relevant written procedures, policies and forms to meet quality standard requirements.
  • Assist on the assignment to develop and maintain methodologies for project and resource reviews during projects or when they complete.
  • Compile feedback on resource performance on a project and store for future reference.
  • Additional activities that may be required to ensure the success of the work team.

NOTE: The intern will have an opportunity to gain practical knowledge and understanding in the project and resources planning, implementation, and operation of United Nations global support centre, and the application of the new United Nations Talent Management System built on a modern ERP platform (PeopleSoft).



  • Speaks and writes clearly and effectively
  • Listens to others, correctly interprets messages from others and responds appropriately
  • Asks questions to clarify, and exhibits interest in having two-way communication
  • Tailors language, tone, style and format to match the audience
  • Demonstrates openness in sharing information and keeping people informed


  • Works collaboratively with colleagues to achieve organizational goals
  • Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
  • Places team agenda before personal agenda
  • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Technological Awareness: -Keeps abreast of available technology

  • Understands applicability and limitations of technology to the work of the office
  • Actively seeks to apply technology to appropriate tasks
  • Shows willingness to learn new technology


To qualify for an internship with the United Nations Internship Programme, the following conditions must be met

Applicants must meet one of the following requirements

  • be enrolled in a graduate school programme (second university degree or equivalent, or higher);
  • be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
  • have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;
  • Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
  • Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views;
  • Have demonstrated intention to study further or work in a field relevant to the work of Information and Communications Technology, Information Management, Project Management, Business Management, Marketing, Communications and/or Library Science;
  • Be computer literate in standard software applications;
  • Be familiar with cutting-edge technology and tools and/or have experience with social networking and collaboration platforms;

Work Experience

  • Applicants are not required to have professional work experience for participation in the programme.


  • English and French are the working languages of the United Nations Secretariat.
  • For this position advertised, fluency in English (both oral and written) is required.
  • Knowledge of another official UN language is an advantage.


Applicants are encouraged to clearly indicate their areas of interests and highlight their specific skills and/or experience in their cover note. They are asked to do so carefully in order to enhance the value of the internship for both themselves and the receiving UN department.

Potential candidates may be contacted by the hiring manager for further consideration.

Internship: Librarian

3.29.16 –  Librarian Intern
HELP Center, Port-au-Prince, Haiti

Sarah P’s comments:  They list this as an internship but it could also come under the category of volunteer.  Nice that travel, housing and living expenses are provided.  I would love to do this opp however note that both English and French (or Creole) are required.  I think this will be a popular posting but you might try applying anyway (and quickly studying French) if you have the required KOHA experience because they need someone fairly quickly.

Position: Librarian (Volunteer – travel, housing and living stipend provided)
Location: HELP Center, Port-au-Prince, Haiti
Department: Student Affairs
Supervisor: Deputy Country Director
Duration: Eight weeks during the summer of 2016

Overview of the Position : HELP is seeking a French or Haitian-Creole speaking Library Science student or graduate who would supervise the overall classification of the HELP library. The focus is on migrating the entire library (approximately 3000 books) from an Excel spreadsheet to a Koha Integrated Library System (ILS). The HELP Library is a major service provided to students that allows them to have the necessary materials they need for their university classes and related research. By establishing a professional ILS (Koha), HELP staff and students will be able to more efficiently use the library resources.

Summary of Responsibilities : Below are the major responsibilities and tasks, in order of priority, related to this position. Please note that this summary is not exhaustive.

A- Establish a systematic process for cataloguing all the books in the HELP library and those used by the HELP Academic Department into Koha
B- Train and supervise HELP student interns focusing on ILS data entry.
C- Provide general library management training to select HELP staff and students.
D- Provide recommendations to HELP for other library resources that would be useful for our students and staff and ideas on how those might be integrated into HELPs existing systems.

Minimum Qualifications :

– Education: Current MLS/MLIS/MSIS student or graduate..

– Work experience: Experience with data entry for Cataloging with an Integrated Library Systems (Koha experience preferred). You should be familiar with copy of records from other systems as well as creating new ones where no other accessible system has the book. Note: this library will be organized using Dewey Decimal.

– Essential skills: Ability to teach and supervise others. Strong organizational and interpersonal skills. Ability to stay focused on task with many interesting distractions in close proximity.

– Language(s): English and either French or Haitian Creole are required.

Duration:  The maximum length of this assignment is 2 months (preferably June and July 2016), however for the right candidate it is possible this could be a shorter commitment. The intern can end at either the end of two month or after the key goals have been met and the staff feels able to take over.

Benefits:  HELP will provide airfare to and from Haiti, housing near its office in Pacot, Port-au-Prince, and a $600/mo stipend to help cover other expenses.


How to apply:

Email CV and Cover letter to

Internship: Library Science/Archivists

3.15.16 – International Library Science Internship Position
Longwood Gardens, Philadelphia, PA, USA

Sarah P’s comments:  This is an opportunity to have an internship in the USA for a foreign-trained library and/or archival studies student.

Longwood Gardens Library and Archives seeks a Library Science or Archival Studies (or equivalent) graduate student or recent graduate to gain experience in the operations and management of a special library and institutional archives.  The program is open to students currently enrolled in and pursuing studies at a degree- or certificate-granting post-secondary academic institution outside the United States or a student who has graduated from such an institution no more than 12 months prior to his or her exchange visitor program begin date.

Interns work in each section of the unit—Library, Digital Gallery, and Archives—to develop projects aimed at furthering the professional interests of the student while working to achieve unit strategic goals.

 Position is available:        Sept. 2016 – May 2017

Application Deadline:     May 1, 2016.   Review of applications will begin immediately.

 Located in Kennett Square, PA, Longwood Gardens is approximately 45 minutes southwest of Philadelphia.

 Typical Duties and Responsibilities

* Perform basic reference interviews and services. Become familiar with, and able to train others in, using Library, Archives, and Digital Asset Management systems, including EOS International integrated library system (ILS), Cuadra STAR Knowledge Center for Archives, and Asset Bank.

* Arrange and describe archival collections, develop finding aids, and make recommendations regarding storage, conservation and preservation treatment of archival materials in various formats, including born-digital records.

* Perform basic administrative level tasks in Digital Asset Management System (Asset Bank), including scanning, uploading, editing, training patrons, and supervising volunteer projects.

* Perform circulation maintenance routines, such as check-in/check-out, shelve books and compile usage statistics.

* Perform routine environmental and pest monitoring in collection storage spaces.

* Assist and train patrons in the use of computers and software, A/V equipment, and copier.

* Assist in cataloging materials (including object collections and digital assets).

* Assist in Records Management functions, including accessioning new records and ensuring timely destruction of expired materials.

* Assist with Interlibrary Loan tasks as needed.

* Assist with capturing oral history interviews.

* Perform various daily administrative and technical tasks.

* Participate in student activities and field trips as scheduled.

Applicants must be active and ambitious learners and are expected to strive for efficiency and a high level of quality in all tasks performed. The willingness to follow all supervisor instructions and Longwood safety procedures is essential.  Proof of proficiency in English is required from all applicants. A valid driver’s license written in English or an international driver’s license is preferred. Candidates must be independent-natured, able to perform repetitive tasks, and lift 50 lbs.  Some weekend and evening hours might be required.



*     Be pursuing or have recently completed a graduate program in Library Sciences or Archival Management studies.

*     Be able and willing to work independently.

*     Have excellent communication and interpersonal skills, including ability to deal with people in a courteous, patient, and professional manner.

*     Have physical ability to push fully-loaded book carts and handle heavy or oversize volumes.  Must be able to lift 50 lbs.

*     Be willing to follow all of Longwood Gardens’ policies and procedures.

*     Have a valid driver’s license.


The position extends throughout 9 months, full time, 40 hours per week.  This is a paid position with optional free housing provided.  Longwood Gardens offers a mandatory medical insurance plan (does not include dental or eye care) to all International Program participants. All Internationals are required to have health insurance coverage.


For more information on housing, student activities, hours and wages, see .

Send any questions or requests for further information to

Completed applications should include:

1. Completed application form accessible here:
2. An official transcript of all college and university courses (provided in English). Please include an explanation of the grading systems used in your particular school and university so we may accurately interpret your transcripts. We need to understand what symbols represent excellent, good, average, poor, and failing.
3. A reference from your academic advisor or professor regarding your scholastic achievements and potential as an intern (provided in English and enclosed in an envelope with your advisor’s signature over seal).
4. A reference from a current or former employer, preferably within your field of interest (provided in English and enclosed in an envelope with your employer’s signature over the seal).
5. Proof of proficiency in English (a letter from your academic advisor or professor regarding your understanding and use of the English language OR results of TOEFL examination).
6. Proof of International Driver’s License.

The selection committee will consider only complete applications.

Mail to:
Domestic & International Studies Coordinator
Longwood Gardens
PO Box 501
Kennett Square, PA 19348-0501 USA

All application material must be received by May 1, 2016.

Internship: Development & Fundraising

9/16/15 –  Development & Fundraising Internship
Bibliobooks, Asheville, NC, USA

Sarah P’s comments: This opportunity is in the US however would be a good opportunity for anyone seeking an entry into NGO work.  Biblioworks also needs library volunteers in Bolivia. Here is the blurb from my book:

Biblioworks is a non-profit which, since 2005, has been promoting education and literacy in communities in need in Bolivia. One of their missions is to build libraries, supply books, and train librarians and to date they have created eleven libraries. Volunteers do everything from painting libraries to writing grants and may work onsite at a rural library or in the central office in Sucre. Biblioworks also encourages volunteers to design and implement their own projects – a great opportunity for librarians!


Development & Fundraising Internship Opportunity:

This position provides the opportunity to gain a working understanding of the main aspects of Biblioworks’ operations and support the organization toachieveits goals. The intern provides essential administrative support to the Treasurer and the board of directors, connecting them with onsite staff in Bolivia. The major responsibilities are to ensure clear, timely and efficient communications between staff in Bolivia and the board of directors, to implement an ongoing email fundraising campaign, to improve communication with the public through our website and social media channels, and to ensure that key strategic initiatives in connecting the work in Bolivia with the community in Asheville have the administrative and analytical support required.

•Organize, schedule and document key boarding director meetings and calls under the guidance of the organization’s treasurer or president.

•Implement and manage and ongoing email fundraising campaign

•Work with staff in Bolivia to produce and disseminate regular updates about BiblioWorks projects and activities via the website, email and social media.
•Support the organization and execution of the end of the year fund-rising event in Asheville.

•Provide administrative support. Prepare dissemination plan chart and work with teams to populate and track.
•Pro-actively identify and leverage areas of learning work.
•Ensure that technical pieces on the website are up-to-date and meet organizational criteria for public documents.
•Revise thought leadership documents, including strategies, workplans, product dissemination plans as needed. Prepare workflow charts for key initiatives and/or events.
•Collaborate closely with the Team to keep calendar of events, major speaking opportunities and unplanned opportunities carefully coordinated.
•Lead on organizing logistics for the annual planning process and other key events with agency strategic importance.

•Ensure that the Internship position continues in future years. Coordinate with SIT graduate Institute and other universities, colleges or schools to search for intern.

• report directly to Biblioworks treasurer and Board of directors.
Works directly with: Onsite team in Bolivia, board of directors members.

This position is based in Asheville, NC. Biblioworks members represent the organization both during and outside of work hours, they are expected to conduct themselves in a professional manner and respect local laws, customs and policies.

How to apply:

Send your CV and a cover letter to

Contact us at 802-380-5856