Tag Archives: International Archivists

Job: Reference & Outreach Archivist

5.12.17 –  Reference & Outreach Archivist
University of Hong Kong, China

Applications are invited for appointment as Administrative Assistant I (holding the functional title of Reference and Outreach Archivist) in the University Archives, to commence in September 2017, on a three-year fixed-term basis, with the possibility of renewal.

Responsibilities

The appointee will be expected to: (a) provide guidance, access and research support to faculty, students and scholars in the use of archival collections; (b) provide expert and in-depth assistance in the use of collections when processed; (c) work with faculty to incorporate University Archives materials into their teaching and scholarship; (d) create and support teaching and research content for the University Archives’ web interfaces and seek out other forms (particularly digital) for promoting the collections to users and increasing access; (e) lead in providing reference services personally and coordinate all reference desk services for other staff; (f) lead in researching and preparing exhibitions when asked and to participate actively in teaching and outreach in the larger Hong Kong community; and (g) to promote the archives profession and professional standards of work.

In addition, the appointee will participate actively in the shared decision making for University Archives, resource management, and program and policy development; participate in identifying opportunities for grants and development funds and any subsequent application process; participate actively in the archival profession as part of professional development; and perform other duties as assigned.

Minimum Qualifications

Education/Experience:

Applicants should possess a Master’s degree from an accredited program with a major in archival administration; this degree may be directly in an Archives and Records Management program or in a related field with a concentration in archival work; these related fields may be Public History, Information or Library Science, or Museum Studies; at least 5 years of relevant professional experience working in archives and manuscripts.  Applicants must be fluent in Cantonese and English and have solid translation skills.

Certifications:

Applicants should have Academy of Certified Archivists and Digital Archives Specialist certifications; if not attained yet then the applicants should be in pursuit of at least one of these certifications and the other may be acquired within the first three years of employment.

Skills:

Applicants should have the ability to speak well and in a professional and engaging manner to researchers, students, faculty and outside interest or professional groups; and the ability to articulate and advocate for the use of the University Archives collections and to promote information technology and other solutions to archival challenges as needed.  This will require thorough knowledge of archival principles and best practices of archival processing, description, access, archival technologies, preservation, digital curation, and reference. They should have knowledge of relevant archival and bibliographic standards and frameworks (DACS, ISAD(G), MARC, OAIS modeling, PREMIS, MODS, and METS use) and archival processing standards and techniques; and fluency with relevant software for managing archives information and assets, particularly ArchivesSpace.  Applicants will need strong research, verbal and written communication skills; and the ability to work in a team-based environment as well as to be self-motivated.  Supervisory experience and strong leadership skill will be a plus. Ability to adapt to, and thrive in, a quickly-changing work environment as well as strong EQ abilities are preferred.  Excellent demonstrated customer service skills and a commitment to maintaining quality service will be an advantage.  Demonstrated general computer skills, including a strong working knowledge of Microsoft Office Suite, are required.

Duties will include:

The appointee will be collecting, aggregating, and reporting statistics relating to Archives operations and events and performing other related duties to support the goals and priorities of the University Archives.  He/She should be able to perform the physical activities associated with the position including lifting, carrying, and climbing four foot ladders with boxes of up to 20 kilograms (or about 45 pounds).

Preferred Qualifications

Preference will be given to applicants who have: public service experience in an archival/special collections or museum setting; knowledge of Hong Kong history; familiarity with East Asian history; experience working with rare or fragile materials; demonstrated familiarity with archival processes, procedures, and resources; training in conservation work with paper, photographs, or rare books; demonstrated experience with digital archival management programs, digital repository software, and/or a digital, archival preservation management program(s); and possession of other appropriately related, graduate degrees and other languages

A highly competitive salary (min. HK$48,345 per month) commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.  The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary.

Applicants should send a completed application form (inclusive of the contact information for three professional references) together with a cover letter, an up-to-date C.V. and a small sample (two paragraphs) of translated work (classical Chinese to English) to hkua@hku.hk.  Application forms (341/1111) can be downloaded at http://www.hku.hk/apptunit/form-ext.doc and further particulars can be obtained at http://jobs.hku.hk/. Closes June 30, 2017.

The University thanks applicants for their interest, but advises that only shortlisted applicants will be notified of the application result.

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Job: Head of Digital

5.9.17 –  Head of Digital
Chester Beatty Library, Dublin Castle, Dublin, Ireland

 

The Chester Beatty Library is one of Ireland’s national cultural institutions. It contains a world famous collection of manuscripts, prints, miniature paintings, early printed books and objets d’art from countries across Asia, the Middle East, North Africa and Europe. The Collection is principally focused on the written word and its associated painted and printed images.

Summary Job Purpose

The new position of Head of Digital is a key leadership position and provides an exciting opportunity for an experienced and creative professional to lead the digital department in the Library and to shape the way in which the Library reaches and engages its audiences via digital platforms within the Library and beyond its walls.

Reporting to the Director and a member of the Senior Management Team, the Head of Digital will supervise a team comprising of the Digital Curator, Photographic Services Assistant and two Digital Photographers. In association with these colleagues and the Library’s ICT Manager, Registrar and the Collections team, the Head of Digital will be ultimately responsible for the future digital direction and strategy of the Library, the creation of digital content and the development and management of this content to facilitate access to collections, increase online user numbers, and promote the Library’s aims, objectives and mission.

Application Instructions

To apply, interested candidates should submit a cover letter expressing interest in the position and outlining relevant experience, together with a complete curriculum vitae and the names and contact information (mail, e-mail and telephone numbers) of three professional references to: Mary Corless Human Resources Manager Chester Beatty Library Dublin Castle Dublin 2 Ireland Or by email to: personnel@cbl.ie with “Head of Digital” in the subject line

Closing date for receipt of applications is Friday 9 June 2017

Interviews will take place at the Chester Beatty Library on Monday 3 July 2017

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Job: Digital Preservation Process Administrator (2)

3.29.17 –  Digital Preservation Process Administrator (2 jobs)
Archives New Zealand, Wellington, New Zealand

Sarah P’s comments:  The deadline is in 2 days: March 31, 2107 (5 pm NZ time). Sorry, I was away traveling but wanted to post ASAP because there are two positions. Not sure what is happening but New Zealand but this is the third job listed in one year. That may not sound like much but is definitely a new trend and a chance to live in a fab country…

Type: Permanent (Two Positions available)

Hours: Full time

Location: Wellington

Business Group: Archives New Zealand

Branch: Information and Knowledge Services

Salary: $65,124 – $88,109

  • Preserve the digital memory of government
  • Administer the government digital archive
  • Build relationships in an evolving field
  • Working at the Department of Internal Affairs, you’ll have the opportunity to make a real difference in the lives of New Zealanders.

Working with a small team your role will be critical in supporting the smooth transfer of digital information into the government digital archive and ensuring it is available for future generations.  Specifically, you will:

–        Manage business configuration settings for the digital preservation system

–        Manage the preservation system content according to business needs

–        Build and maintain relationships with relevant stakeholders to further the effectiveness of the government digital archive

To succeed you must have:

–        Knowledge of digital preservation theory and best practice

–        Basic knowledge of scripting languages

–        Experience in maintaining and administering a major digital assets repository

–        Ability to communicate complex technical ideas in simple language

There are two positions available.  We welcome applications from people who are skilled and experienced in digital preservation, and those who have a basic knowledge in digital preservation and are looking for the opportunity to expand their skills.

If you want to join a team of smart, committed people who do some fairly spectacular work for New Zealand – then make sure you get in touch.

Applications close: 5PM, Friday 31 March 2017; NZ time

For more information please contact: Mike Chapman on mike.chapman@dia.govt.nz  or 027 570 2239

 

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Job:Senior Digital Archivist (short-term)

1.20.17 –  Senior Digital Archivist (short-term)
The National Archives, Kew, Richmond upon Thames, London, UK

Sarah P’s comments: Note who is eligible to apply:
Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Job purpose:
Building on our award-winning experience in the preservation of digital records we have developed a Digital Records Infrastructure (DRI) to sustain our rapidly increasing digital collection. This system preserves a huge range of digital material in a wide variety of formats.You will be leading a small team that liaises with staff across The National Archives and with other government departments including high-profile inquiries, to ensure that all digital material in The National Archives’ custody meets the standards required for ingest and preservation in DRI, ensuring the security and integrity of the record throughout the process.

The nature of the work undertaken means that you will be required to undergo Security Check clearance.

Roles and responsibilities:
Management of the transfer of born-digital and digitised records into the DRI, which includes:

• Agreeing with other departments within The National Archives (Advice & Records Knowledge, Information Management, Transfer & Access, Programmes & Strategy, Cataloguing & Taxonomy, Digitisation Services, Licensing and Systems Development) the priority for transfer of digital records

• Planning and the allocation of resources within the Digital Preservation department to ensure the delivery of priority projects

• Agreeing with the Data Protection Officer and FoI Centre any restrictions to be applied to this data and managing the metadata to ensure that they are applied

• Agreeing with Systems Development, Cataloguing & Taxonomy and ARK any delivery requirements and making sure that these are met

• Development, continuous improvement and day-to-day management of the processes involved in the complex processing required for born-digital records; providing guidance and support to the Digital Archivist and Digital Archiving Assistant, to ensure that the records and associated metadata can be successfully ingested into the DRI

• Working closely with the Digital Preservation Services Manager, you will have responsibility for the identification, evaluation and resolution of technical issues relating to the transfer and ingest processes by engaging with, and influencing both internal and external stakeholders

• Working with Licensing and Digitisation Services to ensure digital preservation requirements are accurately embedded in digitisation contracts, and that the data and metadata produced by subsequent digitisation projects meets the required standards for successful ingest and preservation

• Support the Head of Digital Preservation in procurement activities using iPOS

• Ensuring the records and metadata for legacy born-digital records meet the required standards for successful ingest into DRI, and subsequent presentation on Discovery by managing, implementing and maintaining the operational procedures around the preparation of records for ingest into DRI

Representing The National Archives at high level meetings with other memory institutions and digital preservation experts to agree standards and approaches to digital preservation

Management of the advice and guidance produced by the Digital Preservation team, which includes ensuring that the guidance available on the website is kept up-to-date and that the guidance produced complements that provided by other departments across the organisation

Line management of 1 member of the Digital Preservation operational team:

• Providing direction, support and technical guidance in relation to the programme of work

• Ensuring an efficient service is offered to stakeholders; using effective decision-making skills to manage the work of the team in response to changing priorities and deadlines

• Responsibility for ensuring that the team deliver against agreed targets

• Ensuring ongoing development of team members through training, on the job learning and other appropriate interventions

Competencies

We’ll assess you against these competencies during the selection process:

  • 1. High degree of knowledge of the principles of digital preservation, with demonstrable experience in the field of digital archiving
  • 2. Degree-level qualification, or equivalent experience, in Archives and Records Management, Information Science or Computing, with balancing experience in the other discipline
  • 3. Demonstrable understanding of digital file formats and experience of handling large volumes of data, plus a good understanding of the role of metadata in processing data in bulk
  • 4. Excellent ability to identify and analyse a broad range of business and technical issues, and to problem solve
  • 5. Strong oral and written communication skills, with an emphasis on being able to engage with non-technical and senior stakeholders to obtain effective outcomes
  • 6. Ability to work under pressure to achieve targets, and to manage competing requirements of multiple stakeholders (both internal and external), managing expectations and prioritising appropriately
  • 7. Strong team management / leadership skills and experience that includes a demonstrable commitment to development of self and team

Benefits

Generous benefits package, including pension, childcare vouchers, sports and social club facilities, onsite gym, subsidised staff restaurant and opportunities for training and development.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

Selection process details

In the event of a second sift stage the following desirable criteria may be taken into consideration:

• Experience of working with regular expressions

• Demonstrable skill in simple scripting such as Python, shell script or Batch scripting for Windows

Please include any information relating to these criteria in the skills section of the CV Form.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
For further information please contact the Recruitment Team on 02083925313

Further information:  http://www.nationalarchives.gov.uk/

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Job: College Archivist

1.15.17 –  College Archivist
Magdalen College, University of Oxford, UK

POSTED: 3 JANUARY 2017

CLOSING: 10 FEBRUARY 2017

Applications are invited for the full-time role of College Archivist at Magdalen College, Oxford.  The appointee will join the Library & Archives team, reporting to the College Librarian, and will manage the College’s rich and diverse archive which is at the heart of the College’s heritage and academic life.  It is the responsibility of the College Archivist to ensure the development, efficient organisation, smooth running and security of the College’s varied archives dating from the twelfth century.  The appointee will be responsible for developing and implementing systems and procedures for the proper management of the College’s archives, ensuring that they are preserved and organised to the highest professional standards and embedded fully in the life of the College.  They will run a responsive and friendly archive which meets the needs of the College’s members, helps to project the College’s lively intellectual atmosphere, and engages with alumni and researchers at national and international levels.

Further details and the application form can be found below.

Further Particulars

Application Form (PDF version)

Application Form (Word version)

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Job: Archivist

1.14.17 –  Archivist (Term)
St George’s, University of London, UK

Salary:  £32,004 to £38,183 plus London Allowance of £2,976
Fixed Term, full time position
Closing Date:  Monday 16 January 2017
Interview Date:  Wednesday 01 February 2017
Reference:  862-16

                                                                                                                                                                     This post is Fixed-term for One Year (with the possibility for extension)

St George’s, University of London has a rich history waiting to be discovered and explored.  We are looking for an enthusiastic, professional Archivist to open up access to our collections which will provide a source for new research, not only about the history of the medical school, but also about the wider transformation in the teaching and practice of medicine.

You will be responsible for cataloguing and developing the collections (which include rare books), making use of your proven advocacy skills to promote access and use. You will enjoy the challenge of working under your own initiative and spotting opportunities for exploiting our heritage and engaging people in our history. To excel in this exciting role, you will have some experience of project management and of submitting bids for funding.
Applications for this post can only be processed if made through the SGUL website.

For further information about this position, and to apply, visit http://jobs.sgul.ac.uk.

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Job: Reference Archivist

1.13.17 –  Reference Archivist
Bureau of Management of Support Services, UNESCO, Paris, France

Domain : Documentation and Library – Records Management
Post Number : KMI 177
Grade : P1/P2
Organizational Unit : BUREAU OF MANAGEMENT OF SUPPORT SERVICES
Primary Location : FR-Paris
Recruitment open to : Internal and external candidates
Type of contract : Fixed Term
Salary : 49 507 Euros (Annual Salary)
Deadline (Midnight Paris Time) : January 30, 2017

OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Chief Information Officer (KMI/CIO) and the direct supervision of the Chief Archivist / Chief of the Archives, Library and Records Management Unit, the incumbent will be responsible for the management of the reference service of the UNESCO Archives and the appraisal, organization, archival description, preservation and access to the historical archives of the Organization. The incumbent shall work as part of a team (the Unit) and will cooperate closely with other staff members, within and outside the Unit. He/she will be expected to perform the following tasks:
Guide and help researchers and other users of the records and archives in all formats in the custody of the UNESCO Archives, both through distance communication tools and on-site in the reading room of the Archives.

Develop and maintain the contents and structure of tools in order to provide and facilitate access to the Organization’s archives, particularly the archival descriptions of the holdings of the Unit in an online catalogue, according to international archival description standards.

Edit guides, information documents and web site content on the archival holdings, as well as contribute to UNESCO public information activities by providing archival content.

Pursue other outreach opportunities and participate actively in the establishment and development of digitization projects in support of safeguarding and promoting the archives of the Organization.

Manage, in cooperation with the records management team, the repositories of the Unit with a view to ensuring security and safe preservation conditions, in addition to easy access and retrievability.

Contribute actively to the development of user and reference services for both the Archives and the Library by keeping abreast of new professional developments in the field, particularly in other parts of the UN System. Pursue proactive initiatives to develop and change policies and procedures, where this can lead to improvements in the reference service and the Unit’s knowledge-preserving and sharing function.

REQUIRED QUALIFICATIONS

EDUCATION
Advanced university degree (Master’s or equivalent) in the field of history, social and human sciences, archives and records management, or in another related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

WORK EXPERIENCE
Minimum 2 years of relevant experience in a professional archives and records management service, of which at least one year acquired in an international environment.

SKILLS/COMPETENCIES
Integrity, reliability and sense of commitment in the execution of duties.
Excellent interpersonal skills.
Good written and oral communication skills, including the ability to prepare and present findings clearly and concisely.
Solid knowledge of contemporary standards and good practices for archival preservation and description.
Proven conceptual and analytical skills.
Ability to work in a team and to maintain effective working relationships in a multicultural and multi- sectoral environment.
Good IT skills, including knowledge of standard Office software.

LANGUAGES
Excellent/very good knowledge (written and spoken) of English or French and good/fair knowledge of the other language.

DESIRABLE QUALIFICATIONS

EDUCATION
University degree in the field of political science or international relations.

WORK EXPERIENCE
Archives and records management work experience within the UN System or another international organization.
Proven work experience with a major digitization project.

SKILLS/COMPETENCIES
Excellent knowledge of at least one archival management system, such as the archival description tool, AtoM (Access to Memory), ScopeArchive, Archives Space, Alfresco or Documentum.

BENEFITS AND ENTITLEMENTS
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