Job: Records Management Consultant

7.18.17 –  Records Management Consultant
WIPO Headquarters Geneva, Switzerland

Name of unit/sector: Records and Archives Section, Conference and General Services Division
Expected duration of assignment: 5 months full-time equivalent (Possibility of extension to be determined)

Open until 20 July 2017

1. Objective of the assignment

The Records Management Consultant will work with the Records and Archives Section (RAS), Conference and General Services Division, and the IT Enterprise Architecture Division (EAD) to strengthen the management of records and archives at WIPO in the context of an ongoing project to implement an Enterprise Content Management (ECM) system using the OpenText Content Suite. The Consultant will support the development and adoption by WIPO business units of good records management (RM) practices consistent with business needs and with a strengthened internal regulatory framework for records and archives management.

The Consultant will also support RM-related communication linked to the ECM project, and will assist RAS, EAD and the project team in consultations on relevant issues with the ECM external implementing partner.

2. Responsibilities

Under the supervision of Records and Archives Section, review existing and proposed elements of the RM framework for consistency with best practice standards and with WIPO’s business needs; identify gaps and propose solutions.

Support a smooth transition to records and archives management in the OpenText ECM environment by assisting WIPO business units to develop their filing plans; to improve the management of their own records and archives; to understand the use of the OpenText ECM system for records lifecycle management; and to implement records retention schedules.

3. Deliverables/services

Deliverables and services will be provided in three overlapping phases.

Phase 1 – RM framework

a. Review of the following elements of the RM framework for consistency with best practice standards, with WIPO’s business needs, and ECM integration; identify gaps and propose solutions:
• The updated WIPO Records and Archives Policy
• WIPO RM Classification Scheme
• Consolidated Records Retention Schedule
• FAQs and practical guidance for publication on the Intranet

Phase 2 – ECM “subprojects” 

For each business unit involved in the first three ECM subprojects (i.e. those scheduled for roll-out in 2017), the Consultant will:

a. Assist  managers and records administrators to modify their filing plans consistent with business needs and with WIPO’s overall RM Classification scheme;

b. Mentor managers and records administrators on the practical application of lifecycle records management, including:
i) File new records correctly and consistently using the unit’s filing plan;
ii) Identify any business-specific classifications for inclusion in the RM Classification;
iii) Identify business-specific metadata to be added at the filing plan folder level or to individual records;
iv) Inventory existing business unit information holdings:
• identify records as distinct from non-record information;
• note security and handling requirements;
• verify the accuracy of document types listed in the unit’s records retention schedule and the inventory of items transferred by the unit to archives;
• identify records to be migrated to the OpenText Content Server;
v) Implement disposition actions, including the “Sort” action, before migration;
vi) Recommend modifications to existing records retention schedules, if needed;
vii) Monitor and report on activities, and document observations;
viii) Identify opportunities to save costs; simplify and enhance processes, systems and documentation; and recommend changes; and
ix) Identify legal, regulatory, information security, records management or software issues requiring resolution, and refer for advice or action as needed.

Phase 3 – Preparation for Organization-wide roll-out of ECM records management capabilities 

a. Recommend changes in resource levels, if any, on the basis of documented observations, monitoring reports and experience gained in subprojects 1 through 3;
b. (Time permitting) assist selected managers and records administrators to modify existing filing plans consistent with business needs and the RM Classification scheme.

4. Reporting 

The ICS Contractor will report to the Head, Archive Unit, Records and Archives Section under the overall management of the Acting Director, Conference and General Services Division, and will liaise closely with the ECM project team in EAD.


5. Profile (e.g. area of specialization/expertise, specific knowledge/skills/experience)

Essential:
a. University degree in a relevant discipline
b. At least 6 years of relevant professional experience as a records manager or archivist in an electronic environment;
c. Knowledge of the OpenText Content Suite or similar ECM systems; and
d. Ability to communicate fluently in English.

Strongly Desirable:

a. Ability to communicate fluently in French;
b. Experience performing a similar role on an ECM project;
c. Experience of developing and implementing records and archives management best practices in an organization.

6. Duration of contract and payment

We expect the deliverables and services, as listed in 3, above, to be completed within 5 months (by end 2017) in line with the projected delivery of the first three ECM sub-projects by the external implementation contractor.  The possibility of extending the contract will be reviewed after 3 months.

Payment will be effected on a Time Material basis with a monthly time sheet.

Applicants are requested to provide an indication of their remuneration expectations in Swiss francs.

ICS contractors fall outside the coverage of employment contracts for WIPO Staff members and are not subject to the WIPO Staff Regulations and Rules. The contractor has no entitlement to vacation or sick leave, except for WIPO official holidays, or to medical insurance or staff pension. Absences from work will be deducted from the contractor’s payment on a pro-rated basis.

Job: Digital Collections Coordinator

5.18.16 – Digital Collections Coordinator
KAUST (King Abdullah University of Science and Technology), Thuwal, Saudi Arabia

Sarah P.’s comment: This position was originally posted on Higheredjobs.com in January.  Please note that the closing date for the position is 12.31.16 so if you apply it could be a long wait!

Here are my general notes: Be very careful of accepting a contract in Saudi Arabia. I worked in Saudi Arabia and did actually enjoy my time there. However I did my research before I applied. While there are some reputable companies, colleges, and schools please be aware that you are at the mercy of the institution which hires you.  KAUST has very mixed reviews and like many places in Saudi, was started with great promise and has fallen.  Also, with falling oil prices affecting the Saudi budget, make sure you follow the news for updates. If you do apply know that it is a long and tedious process with very little logic as to who is chosen.  Google ‘Kaust’ and ‘reviews’ for more info.

 

KAUST is an international graduate-level, merit-based research university dedicated to advancing scientific and technological education and research, acting as a catalyst for innovation, economic development and social prosperity in the region and the world. Our research strives to enhance the welfare of society with a special focus on four areas of global significance – food, water, energy and the environment. Based near Jeddah, Saudi Arabia, KAUST has attracted top-notch faculty and staff from all over the world, with more than 80 nations represented on campus.

KAUST is seeking a Digital Collections Coordinator to serve as the primary point of contact for creating digital collections at KAUST. S/he works closely with the Library’s Repository Services team and with the Collections Manager and Subject Specialists to provide access to information generated by KAUST’s faculty and student research. The primary responsibilities of this position are to work with Deans, Center Directors, faculty, and students to identify unique materials produced through KAUST research, to develop business proposals to curate and make discoverable these unique materials, and to work with Library staff to implement approved proposals. The Digital Collections Coordinator reports to the Systems and Digital Services Manager.

Key Responsibilities:
• Plan, coordinate, and manage the workflow to acquire, curate, and make available locally created digital content
• Lead, manage, and participate in the planning and implementation of projects in a variety of formats, monitor the timely progress of ongoing projects, and create documentation for project-related activities.
• Assess and report on digital collections use; make recommendations to improve continuously our digital collection services. Benchmark digital collections with peer universities and identify areas for distinction and for strategic development
• Work closely with IT colleagues to ensure our information access systems and workflows are stable, reliable, and are developed in response to community needs and technological changes.
• Work in partnership with the international digital collection community to ensure standards and best practices are developed, followed, and reviewed.
• Perform other duties in multiple operational areas of the Library as necessary

Key Requirements:
• Minimum 3 years’ experience in a library environment providing public access, collection development, or subject expertise
• Experience creating and managing digital collections in a highly collaborative environment
• Knowledge of emerging technologies and trends in digital collections, platforms, and products
• Experience with grant writing
• Working knowledge of digital preservation standards and best practices, and metadata standards including Dublin Core, MODS, and TEI
• Experience with digital repository systems
• Clear experience creating project proposals, managing cross-organizational project teams, and working with spreadsheets and integrated library systems.
• Demonstrated commitment to public service and experience interacting with a diverse population including faculty, researchers, graduate students, staff, and vendors.
• Excellent English communication skills, problem solving, and interpersonal skills.
• Able to work and learn independently and as part of a team to produce results, solve problems, initiate ideas and projects

To apply, visit: http://apptrkr.com/809425

At KAUST, we attract people from all around the world who want to create impact beyond their own achievements. Irrespective of their national origins, the people of KAUST are “people of the world” who uphold our values of achievement, passion, inspiration, citizenship, diversity, integrity, and openness. Located on the beautiful Red Sea coast of Saudi Arabia, KAUST sets exceptional standards in residences, recreational facilities and boasts a truly multicultural community environment which can be enjoyed by all, along with ample opportunities and time to keep work and life in harmony. Expats are very well looked after, with packages including tax-free salary, relocation, accommodation and various additional incentives.

Job: 3 Archivist Positions in Europe

4.8.16 – 3 Archivist Positions in Europe

Job: Executive Director

9/1/15 –  Executive Director (Archivist)
Open Preservation Foundation, UK (with travel throughout the EU)

 

The Open Preservation Foundation sustains technology and knowledge for the long-term management of digital cultural heritage, in all its forms. We provide our members with reliable solutions to the challenges of digital preservation through technology stewardship, knowledge exchange, and advocacy and alliances.

Founded in 2010 as the Open Planets Foundation to sustain the results of EU-funded R&D we currently steward the leading portfolio of open-source digital preservation software and enable the development of best practice through interest groups, community events, and training. Our vision is shared solutions for effective and efficient digital preservation.

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