Internship: Traineeships in the Information Management Division

6.5.17 –  Traineeships in the Information Management Division
ECB (European Central Bank), Frankfurt, Germany

Sarah P’s comments:  Note that deadline is in 2 days…just received word on this one. Also note this position is restricted to: nationals of the Member States of the European Union.

 

Reference: 2017-140-TRA
Closing Date for Applications: Wed, 7 Jun 2017
Functional area: Secretariat
Function: The Directorate General Secretariat of the European Central Bank (ECB) is seeking applications from recent graduates in librarianship, archives and/or records management to participate in a traineeship in its Information Management Services Division (IMS) for an initial period of up to six months.
IMS is responsible for the following tasks:

  • developing, maintaining and guiding the implementation of information management policies and procedures, and providing records management services, including in the area of data protection;
  • managing the ECB’s physical and electronic archives and arranging for the disclosure of archived information when required, as well as the disposal of information in accordance with the ECB’s information retention policy;
  • managing the ECB library and providing staff with print and electronic publications and information services;
  • supporting the further development of enterprise content management and coordinating the selection of systems and tools for: (i) the archives and library, (ii) collaboration, and (iii) document and records management;
  • providing related practical training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks, the European Systemic Risk Board and the Single Supervisory Mechanism.

The Division is divided into four teams: Archives, Library, Information Management Policy and Records Management, and Information Management Solutions.
As a Trainee, you will contribute to a selection of the following tasks carried out by the Library, Archives, and Information Management Policy and Records Management teams, according to your expertise:

  • assisting in developing and updating the ECB’s information management policies, procedures and guidelines;
  • streamlining and raising awareness of staff guidance material in order to encourage adherence to the ECB’s information management policies and procedures;
  • compiling an inventory of the ECB’s information-holding systems and helping to assess their compliance with the ECB’s information management policies and procedures;
  • quantitative and qualitative monitoring and reporting on information management practices;
  • arranging and describing archival or library holdings (including audio-visual material) according to recognised standards;
  • acquiring and appraising archives’ material to meet business needs;
  • assisting in carrying out sensitivity reviews of archival records;
  • specifying and/or testing functional requirements for records management and electronic archives management;
  • providing reference services at the Library Welcome Desk using print and electronic resources;
  • supporting the development of tailor-made information services to meet business and research needs through the scanning of literature and the use of news monitoring services, online databases, etc.;
  • contributing to the Division’s information management projects, for example: digital archiving and preservation, digitisation of media assets, implementation of retention, mobile reading.
Qualifications and experience: You will bring to the role:

  • a bachelor’s level qualification in librarianship, information, archives and/or records management or, if your first degree is not in this field, a postgraduate diploma, master’s or higher degree ̶ or enrolment in such postgraduate studies ̶ in any of these subjects;
  • an advanced command of English;
  • a moderate command of at least one other official language of the EU;
  • a working knowledge of MS Office, such as Word, Excel and PowerPoint;
  • ideally, knowledge of document management systems, such as OpenText Livelink;
  • ideally, knowledge of library management systems, such as Ex Libris Alma.
Competencies: You will also bring with you, your ability to: communicate effectively, understand customer needs and provide user-friendly services, work as part of a team, take initiative and innovate, analyse information and organise your own work.

Further Information: Traineeship of six months, with the possibility of an extension to up to 12 months in total in the same business area or elsewhere within the Directorate General Secretariat.
The offices are modern and well equipped, but you will have to share office space.
Some tasks are physically demanding and you may have to work in conditions typical for book and record storage areas, particularly when processing and retrieving material from basements or locations at some distance from the offices.

How to apply: Applications are to be made in English and submitted using our online application form. An “Applicants’ Guide” can be downloaded from our recruitment pages.

The recruitment process may include a pre-screening exercise and a telephone interview.

Before applying, applicants should check that they meet the conditions set out in Article 4 of the rules governing the traineeship programme:
https://www.ecb.europa.eu/careers/what-we-offer/traineeship/html/index.en.html

Further information on the ECB’s traineeships can be found via the above link.

Applicants are accepted from nationals of the Member States of the European Union.

The requirements laid down in the vacancy notice must be met by the closing date for applications.

This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.

Job: Head of Digital

5.9.17 –  Head of Digital
Chester Beatty Library, Dublin Castle, Dublin, Ireland

 

The Chester Beatty Library is one of Ireland’s national cultural institutions. It contains a world famous collection of manuscripts, prints, miniature paintings, early printed books and objets d’art from countries across Asia, the Middle East, North Africa and Europe. The Collection is principally focused on the written word and its associated painted and printed images.

Summary Job Purpose

The new position of Head of Digital is a key leadership position and provides an exciting opportunity for an experienced and creative professional to lead the digital department in the Library and to shape the way in which the Library reaches and engages its audiences via digital platforms within the Library and beyond its walls.

Reporting to the Director and a member of the Senior Management Team, the Head of Digital will supervise a team comprising of the Digital Curator, Photographic Services Assistant and two Digital Photographers. In association with these colleagues and the Library’s ICT Manager, Registrar and the Collections team, the Head of Digital will be ultimately responsible for the future digital direction and strategy of the Library, the creation of digital content and the development and management of this content to facilitate access to collections, increase online user numbers, and promote the Library’s aims, objectives and mission.

Application Instructions

To apply, interested candidates should submit a cover letter expressing interest in the position and outlining relevant experience, together with a complete curriculum vitae and the names and contact information (mail, e-mail and telephone numbers) of three professional references to: Mary Corless Human Resources Manager Chester Beatty Library Dublin Castle Dublin 2 Ireland Or by email to: personnel@cbl.ie with “Head of Digital” in the subject line

Closing date for receipt of applications is Friday 9 June 2017

Interviews will take place at the Chester Beatty Library on Monday 3 July 2017

Internship: United Nations and UNCITRAL

3.29.17-  Library Internships
The United Nations Library in Vienna and the UNCITRAL Law Library, Vienna, Austria

The deadline for applying has been extended to April 6, 2017.

The United Nations Library in Vienna and the UNCITRAL Law Library would like to invite students and recent graduates of Library and Information Science programs to submit an application through the UN Careers website (https://careers.un.org/lbw/Home.aspx).

The UNOV Library provides full library and information services to the staff of the United Nations units and Permanent Missions in Vienna.  The collection focuses on issues related to drugs and crime, outer space affairs, as well as translation and interpretation. We also house an extensive collection of UN official documents and publications. More information is available at: http://www.unvienna.org/unov/library.html

The UNCITRAL Law Library serves the Secretariat and delegates of the United Nations Commission on International Trade Law. It houses one of the largest multi-lingual trade law collections in Europe. More information is available at: http://www.uncitral.org/uncitral/publications/library.html

For both libraries, intern duties include assisting with reference and client services, collections maintenance, cataloguing and digitization projects.  Interns are required to have an excellent command of written and spoken English.  Working knowledge of other UN languages would be considered an asset.  In addition, experience or course work related to reference, cataloguing and/or special libraries is desirable. For the UNCITRAL Law Library, experience with legal materials or course work in law would be considered an asset.

Please note that the United Nations does not remunerate interns in any way. Costs and arrangements for travel, accommodation and living expenses are the responsibility of the interns or their sponsoring institutions. The minimum duration of an internship is 2 months.

Interested candidates can find the internship opportunity posted on the UN Careers website at:

https://careers.un.org/lbw/jobdetail.aspx?id=75976

Kind regards,
Giovanna Gossage
Chief Librarian, United Nations Library Vienna
Vienna International Centre

 

Job: Digital Preservation Process Administrator (2)

3.29.17 –  Digital Preservation Process Administrator (2 jobs)
Archives New Zealand, Wellington, New Zealand

Sarah P’s comments:  The deadline is in 2 days: March 31, 2107 (5 pm NZ time). Sorry, I was away traveling but wanted to post ASAP because there are two positions. Not sure what is happening but New Zealand but this is the third job listed in one year. That may not sound like much but is definitely a new trend and a chance to live in a fab country…

Type: Permanent (Two Positions available)

Hours: Full time

Location: Wellington

Business Group: Archives New Zealand

Branch: Information and Knowledge Services

Salary: $65,124 – $88,109

  • Preserve the digital memory of government
  • Administer the government digital archive
  • Build relationships in an evolving field
  • Working at the Department of Internal Affairs, you’ll have the opportunity to make a real difference in the lives of New Zealanders.

Working with a small team your role will be critical in supporting the smooth transfer of digital information into the government digital archive and ensuring it is available for future generations.  Specifically, you will:

–        Manage business configuration settings for the digital preservation system

–        Manage the preservation system content according to business needs

–        Build and maintain relationships with relevant stakeholders to further the effectiveness of the government digital archive

To succeed you must have:

–        Knowledge of digital preservation theory and best practice

–        Basic knowledge of scripting languages

–        Experience in maintaining and administering a major digital assets repository

–        Ability to communicate complex technical ideas in simple language

There are two positions available.  We welcome applications from people who are skilled and experienced in digital preservation, and those who have a basic knowledge in digital preservation and are looking for the opportunity to expand their skills.

If you want to join a team of smart, committed people who do some fairly spectacular work for New Zealand – then make sure you get in touch.

Applications close: 5PM, Friday 31 March 2017; NZ time

For more information please contact: Mike Chapman on mike.chapman@dia.govt.nz  or 027 570 2239

 

Internships: Archivists (2)

2.2.17 – Archives Interns
The International Federation of Red Cross and Red Crescent Societies (IFRC), Geneva, Switzerland

Date of issue:02-02-2017

Closing date (Geneva time zone):16-02-2017
Duration:3 months each position

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

Archives contribute to the organization in three main ways. They foster and facilitate: 1. Organizational Memory: as evidence of past actions, the archives can help to avoid duplication of effort by acting as sources of information on key issues or problems that the Federation faces again and again. 2. Historical Research: the archives are everyday business records that have been preserved, so they can give a researcher a closer look at the way the Federation operated in the past than any other source. 3. Accountability: the archives can be checked to ensure that the activities and responsibilities that have been entrusted to the Federation have been carried out as effectively as possible.

Job Purpose

The Federation is looking to hire two archival studies students for 13 weeks to work on archival arrangement and description projects. The projects will be suitable for students going into the second year of archives studies. The students must be able to read French, as some of the records are only in French. The students will have to work fairly independently, and often with limited supervision.

Job Duties and Responsibilities

– Appraise (in consultation with supervisor) records in storage to determine which should be transferred to the Archives.
– Arrange and describe the records, and enter the descriptions into a database.
– Assess the physical condition of the records and identify those requiring conservation treatment.
– Re-box and re-file the records.

Education

Completion of first year of archival studies.

Experience

Knowledge, skills and languages

Must be able to read French. Ability to speak French is useful but is not essential.

Competencies and values

Accountability Professionalism Teamwork Communication Innovation

Comments

Successful candidates could start April 24th or May 1st.

Job:Senior Digital Archivist (short-term)

1.20.17 –  Senior Digital Archivist (short-term)
The National Archives, Kew, Richmond upon Thames, London, UK

Sarah P’s comments: Note who is eligible to apply:
Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Job purpose:
Building on our award-winning experience in the preservation of digital records we have developed a Digital Records Infrastructure (DRI) to sustain our rapidly increasing digital collection. This system preserves a huge range of digital material in a wide variety of formats.You will be leading a small team that liaises with staff across The National Archives and with other government departments including high-profile inquiries, to ensure that all digital material in The National Archives’ custody meets the standards required for ingest and preservation in DRI, ensuring the security and integrity of the record throughout the process.

The nature of the work undertaken means that you will be required to undergo Security Check clearance.

Roles and responsibilities:
Management of the transfer of born-digital and digitised records into the DRI, which includes:

• Agreeing with other departments within The National Archives (Advice & Records Knowledge, Information Management, Transfer & Access, Programmes & Strategy, Cataloguing & Taxonomy, Digitisation Services, Licensing and Systems Development) the priority for transfer of digital records

• Planning and the allocation of resources within the Digital Preservation department to ensure the delivery of priority projects

• Agreeing with the Data Protection Officer and FoI Centre any restrictions to be applied to this data and managing the metadata to ensure that they are applied

• Agreeing with Systems Development, Cataloguing & Taxonomy and ARK any delivery requirements and making sure that these are met

• Development, continuous improvement and day-to-day management of the processes involved in the complex processing required for born-digital records; providing guidance and support to the Digital Archivist and Digital Archiving Assistant, to ensure that the records and associated metadata can be successfully ingested into the DRI

• Working closely with the Digital Preservation Services Manager, you will have responsibility for the identification, evaluation and resolution of technical issues relating to the transfer and ingest processes by engaging with, and influencing both internal and external stakeholders

• Working with Licensing and Digitisation Services to ensure digital preservation requirements are accurately embedded in digitisation contracts, and that the data and metadata produced by subsequent digitisation projects meets the required standards for successful ingest and preservation

• Support the Head of Digital Preservation in procurement activities using iPOS

• Ensuring the records and metadata for legacy born-digital records meet the required standards for successful ingest into DRI, and subsequent presentation on Discovery by managing, implementing and maintaining the operational procedures around the preparation of records for ingest into DRI

Representing The National Archives at high level meetings with other memory institutions and digital preservation experts to agree standards and approaches to digital preservation

Management of the advice and guidance produced by the Digital Preservation team, which includes ensuring that the guidance available on the website is kept up-to-date and that the guidance produced complements that provided by other departments across the organisation

Line management of 1 member of the Digital Preservation operational team:

• Providing direction, support and technical guidance in relation to the programme of work

• Ensuring an efficient service is offered to stakeholders; using effective decision-making skills to manage the work of the team in response to changing priorities and deadlines

• Responsibility for ensuring that the team deliver against agreed targets

• Ensuring ongoing development of team members through training, on the job learning and other appropriate interventions

Competencies

We’ll assess you against these competencies during the selection process:

  • 1. High degree of knowledge of the principles of digital preservation, with demonstrable experience in the field of digital archiving
  • 2. Degree-level qualification, or equivalent experience, in Archives and Records Management, Information Science or Computing, with balancing experience in the other discipline
  • 3. Demonstrable understanding of digital file formats and experience of handling large volumes of data, plus a good understanding of the role of metadata in processing data in bulk
  • 4. Excellent ability to identify and analyse a broad range of business and technical issues, and to problem solve
  • 5. Strong oral and written communication skills, with an emphasis on being able to engage with non-technical and senior stakeholders to obtain effective outcomes
  • 6. Ability to work under pressure to achieve targets, and to manage competing requirements of multiple stakeholders (both internal and external), managing expectations and prioritising appropriately
  • 7. Strong team management / leadership skills and experience that includes a demonstrable commitment to development of self and team

Benefits

Generous benefits package, including pension, childcare vouchers, sports and social club facilities, onsite gym, subsidised staff restaurant and opportunities for training and development.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

Selection process details

In the event of a second sift stage the following desirable criteria may be taken into consideration:

• Experience of working with regular expressions

• Demonstrable skill in simple scripting such as Python, shell script or Batch scripting for Windows

Please include any information relating to these criteria in the skills section of the CV Form.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
For further information please contact the Recruitment Team on 02083925313

Further information:  http://www.nationalarchives.gov.uk/

Job: College Archivist

1.15.17 –  College Archivist
Magdalen College, University of Oxford, UK

POSTED: 3 JANUARY 2017

CLOSING: 10 FEBRUARY 2017

Applications are invited for the full-time role of College Archivist at Magdalen College, Oxford.  The appointee will join the Library & Archives team, reporting to the College Librarian, and will manage the College’s rich and diverse archive which is at the heart of the College’s heritage and academic life.  It is the responsibility of the College Archivist to ensure the development, efficient organisation, smooth running and security of the College’s varied archives dating from the twelfth century.  The appointee will be responsible for developing and implementing systems and procedures for the proper management of the College’s archives, ensuring that they are preserved and organised to the highest professional standards and embedded fully in the life of the College.  They will run a responsive and friendly archive which meets the needs of the College’s members, helps to project the College’s lively intellectual atmosphere, and engages with alumni and researchers at national and international levels.

Further details and the application form can be found below.

Further Particulars

Application Form (PDF version)

Application Form (Word version)

Job: Archivist

1.14.17 –  Archivist (Term)
St George’s, University of London, UK

Salary:  £32,004 to £38,183 plus London Allowance of £2,976
Fixed Term, full time position
Closing Date:  Monday 16 January 2017
Interview Date:  Wednesday 01 February 2017
Reference:  862-16

                                                                                                                                                                     This post is Fixed-term for One Year (with the possibility for extension)

St George’s, University of London has a rich history waiting to be discovered and explored.  We are looking for an enthusiastic, professional Archivist to open up access to our collections which will provide a source for new research, not only about the history of the medical school, but also about the wider transformation in the teaching and practice of medicine.

You will be responsible for cataloguing and developing the collections (which include rare books), making use of your proven advocacy skills to promote access and use. You will enjoy the challenge of working under your own initiative and spotting opportunities for exploiting our heritage and engaging people in our history. To excel in this exciting role, you will have some experience of project management and of submitting bids for funding.
Applications for this post can only be processed if made through the SGUL website.

For further information about this position, and to apply, visit http://jobs.sgul.ac.uk.

Job: Reference Archivist

1.13.17 –  Reference Archivist
Bureau of Management of Support Services, UNESCO, Paris, France

Domain : Documentation and Library – Records Management
Post Number : KMI 177
Grade : P1/P2
Organizational Unit : BUREAU OF MANAGEMENT OF SUPPORT SERVICES
Primary Location : FR-Paris
Recruitment open to : Internal and external candidates
Type of contract : Fixed Term
Salary : 49 507 Euros (Annual Salary)
Deadline (Midnight Paris Time) : January 30, 2017

OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Chief Information Officer (KMI/CIO) and the direct supervision of the Chief Archivist / Chief of the Archives, Library and Records Management Unit, the incumbent will be responsible for the management of the reference service of the UNESCO Archives and the appraisal, organization, archival description, preservation and access to the historical archives of the Organization. The incumbent shall work as part of a team (the Unit) and will cooperate closely with other staff members, within and outside the Unit. He/she will be expected to perform the following tasks:
Guide and help researchers and other users of the records and archives in all formats in the custody of the UNESCO Archives, both through distance communication tools and on-site in the reading room of the Archives.

Develop and maintain the contents and structure of tools in order to provide and facilitate access to the Organization’s archives, particularly the archival descriptions of the holdings of the Unit in an online catalogue, according to international archival description standards.

Edit guides, information documents and web site content on the archival holdings, as well as contribute to UNESCO public information activities by providing archival content.

Pursue other outreach opportunities and participate actively in the establishment and development of digitization projects in support of safeguarding and promoting the archives of the Organization.

Manage, in cooperation with the records management team, the repositories of the Unit with a view to ensuring security and safe preservation conditions, in addition to easy access and retrievability.

Contribute actively to the development of user and reference services for both the Archives and the Library by keeping abreast of new professional developments in the field, particularly in other parts of the UN System. Pursue proactive initiatives to develop and change policies and procedures, where this can lead to improvements in the reference service and the Unit’s knowledge-preserving and sharing function.

REQUIRED QUALIFICATIONS

EDUCATION
Advanced university degree (Master’s or equivalent) in the field of history, social and human sciences, archives and records management, or in another related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

WORK EXPERIENCE
Minimum 2 years of relevant experience in a professional archives and records management service, of which at least one year acquired in an international environment.

SKILLS/COMPETENCIES
Integrity, reliability and sense of commitment in the execution of duties.
Excellent interpersonal skills.
Good written and oral communication skills, including the ability to prepare and present findings clearly and concisely.
Solid knowledge of contemporary standards and good practices for archival preservation and description.
Proven conceptual and analytical skills.
Ability to work in a team and to maintain effective working relationships in a multicultural and multi- sectoral environment.
Good IT skills, including knowledge of standard Office software.

LANGUAGES
Excellent/very good knowledge (written and spoken) of English or French and good/fair knowledge of the other language.

DESIRABLE QUALIFICATIONS

EDUCATION
University degree in the field of political science or international relations.

WORK EXPERIENCE
Archives and records management work experience within the UN System or another international organization.
Proven work experience with a major digitization project.

SKILLS/COMPETENCIES
Excellent knowledge of at least one archival management system, such as the archival description tool, AtoM (Access to Memory), ScopeArchive, Archives Space, Alfresco or Documentum.

BENEFITS AND ENTITLEMENTS
P

 

Internship: International Archivist

1.5.17 –  International Archivist Internship
ACOR – The American Center of Oriental Research, Amman, Jordan

 

Application Deadline: rolling deadline

Link to job posting: https://www.acorjordan.org/photo-archive-internship/

Years of experience required: 0-2

Job Description (if URL to posting not available). Please include instructions for how to apply.: This is a full time (35 hours per week) paid internship. It is appropriate for advanced students or recent graduates in library and information science, with a preference for those specializing in archives, museums, or cultural resource management. This is an excellent opportunity to gain international experience and to travel and live in a safe environment in the Middle East.

Working directly with the Jordanian project coordinator, the Archival Intern will be responsible for the routine processing (i.e., describing, cataloging, numbering/filing, and storing) of the ACOR photographic collections according to the priorities and workplan defined by the project’s consulting Senior Archivist. The Archival Intern will also oversee the work of one or more archival technicians to ensure appropriate photographic digitization standards are met, both for permanent digital archival storage and web accessibility. As needed, the Archival Intern will consult with the project coordinator and leaders for assistance in describing and cataloging archival material.

This opportunity is initially available for the Spring /Summer of 2017 (3+ months); the Fall 2017 semester (4 months) and the Spring 2018 semester (4 months). ACOR anticipates continuing to offer this paid internship to one intern per semester or cycle for the duration of the funding for the project or at least three academic years.

Please send a current CV with covering letter addressed to Dr. Barbara A. Porter, ACOR Director, at opportunity@acorjordan.org.

Questions concerning this internship or the application process may be directed to Mrs. Sarah Harpending, ACOR Assistant Director, at sharpend@acorjordan.org.