Job: Reference Archivist

1.13.17 –  Reference Archivist
Bureau of Management of Support Services, UNESCO, Paris, France

Domain : Documentation and Library – Records Management
Post Number : KMI 177
Grade : P1/P2
Primary Location : FR-Paris
Recruitment open to : Internal and external candidates
Type of contract : Fixed Term
Salary : 49 507 Euros (Annual Salary)
Deadline (Midnight Paris Time) : January 30, 2017

Under the overall authority of the Chief Information Officer (KMI/CIO) and the direct supervision of the Chief Archivist / Chief of the Archives, Library and Records Management Unit, the incumbent will be responsible for the management of the reference service of the UNESCO Archives and the appraisal, organization, archival description, preservation and access to the historical archives of the Organization. The incumbent shall work as part of a team (the Unit) and will cooperate closely with other staff members, within and outside the Unit. He/she will be expected to perform the following tasks:
Guide and help researchers and other users of the records and archives in all formats in the custody of the UNESCO Archives, both through distance communication tools and on-site in the reading room of the Archives.

Develop and maintain the contents and structure of tools in order to provide and facilitate access to the Organization’s archives, particularly the archival descriptions of the holdings of the Unit in an online catalogue, according to international archival description standards.

Edit guides, information documents and web site content on the archival holdings, as well as contribute to UNESCO public information activities by providing archival content.

Pursue other outreach opportunities and participate actively in the establishment and development of digitization projects in support of safeguarding and promoting the archives of the Organization.

Manage, in cooperation with the records management team, the repositories of the Unit with a view to ensuring security and safe preservation conditions, in addition to easy access and retrievability.

Contribute actively to the development of user and reference services for both the Archives and the Library by keeping abreast of new professional developments in the field, particularly in other parts of the UN System. Pursue proactive initiatives to develop and change policies and procedures, where this can lead to improvements in the reference service and the Unit’s knowledge-preserving and sharing function.


Advanced university degree (Master’s or equivalent) in the field of history, social and human sciences, archives and records management, or in another related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Minimum 2 years of relevant experience in a professional archives and records management service, of which at least one year acquired in an international environment.

Integrity, reliability and sense of commitment in the execution of duties.
Excellent interpersonal skills.
Good written and oral communication skills, including the ability to prepare and present findings clearly and concisely.
Solid knowledge of contemporary standards and good practices for archival preservation and description.
Proven conceptual and analytical skills.
Ability to work in a team and to maintain effective working relationships in a multicultural and multi- sectoral environment.
Good IT skills, including knowledge of standard Office software.

Excellent/very good knowledge (written and spoken) of English or French and good/fair knowledge of the other language.


University degree in the field of political science or international relations.

Archives and records management work experience within the UN System or another international organization.
Proven work experience with a major digitization project.

Excellent knowledge of at least one archival management system, such as the archival description tool, AtoM (Access to Memory), ScopeArchive, Archives Space, Alfresco or Documentum.



Job: Specialist in Bibliographic Data Production

9.6.16 –  Specialist in Bibliographic Data Production
ISSN International Centre, Paris, France

The ISSN International Centre (<> ; 45 rue de
Turbigo, 75003) is an intergovernmental organization established in 1975,
under a treaty signed between UNESCO and France.

Its main activities are:
– Updating and enhancing the ISSN Register, the standardized and
international database of serial print and online publications,
– Coordinating the activities of the 89 ISSN national centres worldwide which
share bibliographic data with the ISSN International Centre,
– Assigning ISSN and creating descriptive data for international
organisations’ publications and publications produced in countries without
any ISSN national centre,
– Marketing the ISSN Register ( and related services such as
ROAD Directory of Open Access Scholarly Resources (

The ISSN International Centre is seeking a Specialist (m/f) in Bibliographic
Data Production with a first higher education degree in Library and
Information Science and 3-year experience in a related position.

The appointee will be responsible for:

– Assigning ISSN numbers and producing bibliographic records to
resources (print and online) in the scope of ISO standard 3297-ISSN;
– Managing relationships with publishers and other stakeholders
requesting the services of the ISSN International Centre for the
identification of publications;
– Participating in projects, notably in cooperation with IT
department and/or sales department, to improve the ISSN International
register and develop new services and functionalities;
– Providing expertise, support and training to ISSN users and to
members of the ISSN Network.

He/She may participate in other activities of the Data, Network and Standards
Department, as requested by the Head of Department, notably on
standardisation issues.

For more information, and to apply, please visit .

Ms Gaëlle BEQUET
ISSN International Centre

Job: Specialist in Automated Processing of Bibliographic Data

6.20.16 –  Specialist in Automated Processing of Bibliographic Data
ISSN (Int’l Standard Serial Number Int’l Centre), Paris, France

The main activities of the International ISSN Centre ( are:

– Updating and enhancing the ISSN Register, the standardized and international database of serial print and online publications,
– Coordinating the activities of the 89 ISSN national centres worldwide which share bibliographic data with the ISSN International Centre,
– Assigning ISSN and creating descriptive data for international organisations’ publications and publications produced in countries without any ISSN national centre,
– Marketing the ISSN Register ( and related services such as ROAD Directory of Open Access Scholarly Resources (

The appointee will work within the Department Data, Network and Standards and will be responsible for the following activities:

Assess the quality of the database and of the bibliographic data created / ingested on a regular basis,
Perform automated or semi-automated processes to improve the coverage and the quality of the ISSN Register,
Supervise contractors involved in ISSN data enhancement and check the appropriateness of their deliverables,
Work with other ISSN IC departments to outline and specify innovative services based on data collection,
Design and implement new workflows for data sharing within the ISSN network as well as with other stakeholders,
Contribute to the design and the development of ISSN IC’s RDF triplestore.

Other related missions may be assigned by the head of the Data, Network and Standards Department.

More details regarding these activities are provided below.
Address issues regarding global quality in the ISSN Register:
enhance the consistency of records, notably by creating processes to check the accuracy of specific fields and to correct data,
devise effective processes to complete existing data by using available authoritative bibliographic sources,
complete data in original languages and in transliterated form when missing.
Monitor and improve the ingestion of bibliographic data produced by the ISSN National Centres in the ISSN Register, ensuring their quality and their compliance with international standards and specific ISSN rules:
check and validate input data;
specify ingest rules and procedures (e.g. define major and minor errors);
analyse output data;
develop good practice among ISSN national centres through knowledge sharing , expertise and training.
Supervise and participate in projects to improve the ISSN register and develop new services:
define requirements by identifying external or internal user needs;
participate in specification drafting;
prepare test data & define acceptance criteria;
perform tests and validate the results,
report on the project outcomes.
Perform automated or semi-automated ISSN assignment processes, for specific projects / specific types of resources:
identify and check initial data and define identification processes;
perform and adapt processes using data management tools;
analyse and check output data; ingest into the ISSN register,
produce standardized bibliographic records for publishers and international organisations in the framework of batch assignment requests.
Define, prepare, monitor and validate data transformation processes, notably from usual bibliographic formats to linked data formats.

Required Qualifications and Skills

Master degree in Library and Information Science and/or Information Technology,
3-year experience in a similar or related position,
Expertise in database management, data processing languages and tools (Excel, OpenRefine, R, …)
Expertise in query languages and programming language (SQL, SPARQL, Java, Ruby, Python, …)
Knowledge of bibliographic standards and formats (MARC21, Unimarc, RDA),
Knowledge of linked data principles, formats and technologies (XML, RDF),
Autonomy, accountability and sense of innovation,
Ability to transfer knowledge and manage projects collaboratively across an international network,
Fluent in English and French; a third language is desirable.

Preferred qualifications

Expertise in Agile software development,
Ability to identify and analyse appropriate emerging technologies,
Knowledge of ONIX and/or other publishing industry standards,
Interest in open data principles and issues,
Familiarity with scholarly and digital publishing and/or library environment and issues.

Salary and status

Salary commensurate with qualification and experience.
International status.
Full-time position.
Contract will start Sept. 15th, 2016.


Please send cover letter, résumé and the names and contact information of two professional references to Ms Gaëlle Béquet, director (

For full consideration please apply by July 4th, 2016.

Job: Academic Support Services Coordinator

3/11/15 –  Academic Support Services Coordinator
Academic Resource Center, American University of Paris, France

Sarah P’s comments:  A rare opportunity, not a library position per se however since they posted this on IFLA they are obviously open to librarians applying.  Speaking French, of course, would be a great advantage.  FYI:  The American University system is one of the first to have offered American education overseas and generally these colleges are well-established and enjoy a favorable reputation.  For a list of these colleges and more Academic Resources visit Chapter 4 of my Book Resources.


DEPARTMENT:  Academic Affairs

SUPERVISOR: Director, Academic Resource Center (ARC@AUP)

OVERVIEW: ARC, a merged research, writing, peer-tutoring and digital technology environment, is seeking a service-oriented coordinator with instructional design skills.  This position organizes support for ARC academic and instructional services to both faculty and students, including the online course management system, interactive teaching and learning tools and peer-tutoring programs. 

He/she will assist the ARC and Writing Lab directors in developing services designed to increase retention and student success.  The Coordinator will be integral to daily operations as well as to the ongoing assessment of ARC services in support of the AUP curriculum.  Finally, the Coordinator will assist the ARC Director by participating in collaborative campus initiatives, such as the planning for a future Learning Commons.


  • Instructional Technology
  • Provides support for faculty and student use of instructional technologies, including the Blackboard system; participates in course-site creation, development and enrollments
  • Provides faculty training in the use of teaching tools such as interactive whiteboards, mobile applications, plagiarism-checking software, et al.  Supports pilot projects when assigned
  • Creates content for ARC/Writing Lab services and events (posters, brochures, “meet the tutors” photos) via digital media, social media and Adobe design software
  • Updates content for ARC/WL Facebook pages and all ARC pages on the AUP Web site.  Creates and maintains interactive tutoring applications
  • Provides technical assistance in the Group Study room and the ARC iSpace for conferences, workshops, thesis defenses and student presentations
  • Peer Tutoring Programs
  • Trains, schedules and mentors academic peer tutors
  • Assists directors by organizing regular meetings with tutors (ARC-Link, Writing Lab, Tech/Media)
  • Coordinates Writing Lab liaison program: visits to EN and FirstBridge classes
  • Updates tutoring guides, handbooks, Web resources
  • Oversees tutors during observation periods and reports to directors on their progress and readiness
  • Coordinates services to graduate students: Graduate Writing Lab, thesis workshops, research guides
  • Acts as liaison for ARC-Link program with faculty (concerning students experiencing difficulties
  • Coordinates support for the Graduate Writing Lab and visits master’s programs
  • Collaboration and Assessment
  • Discusses student writing deficits/English levels with Writing Lab Director in order to address their learning needs and match them with tutors
  • Collaborates with directors on the evaluation of tutoring programs: collates contact sheets for Writing Lab, prepares end-of-year reports, holds focus groups and collects student feedback
  • Coordinates with faculty, library, career development personnel, as necessary, for combined workshops (e.g., résumé writing, cover letters, thesis standards)
  • Liaises with faculty in order to prepare peer tutors for upcoming assignments/exams
  • Partners with ARC Director to promote awareness of plagiarism and cheating issues
  • Notifies ARC Director of academic integrity  issues, or any potential problems with support programs
  • Helps expand science, mathematics/statistics (STEM) ARC-Link tutoring program
  • Administrative Tasks as assigned, including:
  • Processes supply orders, expense reports, equipment inventory and grant recipient records
  • Assists ARC Director in compiling data and statistical reports for Academic Affairs surveys
  • Coordinates ARC orientation, disability services and special events
  • Oversees the maintenance of ARC spaces and equipment, especially the iSpace (interactive teaching/learning and projection system)


  • Master’s degree – academic field
  • Native English speaker (bilingual English/French preferred)
  • Administrative experience:  minimum 5 years in an academic, publishing or technology setting
  • Ability to work confidently and effectively in an international environment
  • Excellent oral, written, and interpersonal communication skills
  • An interest in e-Learning, distance learning, mobile applications
  • Highly computer-literate (MS Office); mastery of Adobe Creative Suite


  • Previous experience tutoring or teaching
  • Knowledge of current tutoring methodologies, active learning principles and assessment models
  • Familiarity with best practices for student retention in colleges and universities
  • Prior experience with film editing  (FinalCutPro)
  • Familiarity with both Mac and PC operating systems; Drupal a plus

CONTRACT TYPE: This is a full-time contract (CDI).  Candidates must be in possession of French/EU working papers.  The University cannot obtain working papers for you.  Interested candidates please contact Ms. Ann L. Murphy Borel (MLIS), the ARC Director at




Job: Head of ISSN Data, Network & Standardization Department

11/14/14 – Head of ISSN Data, Network & Standardization Department
ISSN International Centre, Paris, France

1. Position environment
The CIEPS – International ISSN Centre – is an intergovernmental organization that was formally established in 1975,
under a treaty signed between UNESCO and France. It is located in Paris (45 rue de Turbigo, 75003) and currently
employs 13 people. There are three departments: Data, Network & Standardization, Marketing, Sales &
Communication and IT. The Data, Network & Standardization department comprises a manager, a deputy manager, an office assistant and four serials librarians.
The main activities of the International ISSN Centre ( are:
– Updating and enhancing the ISSN database of standardized numbers allocated internationally to serials and
continuing resources (print and online),
– Coordinating the activities of 88 ISSN national centers worldwide,
– Assigning ISSN numbers to international publications and publications produced in countries without any ISSN
national center,
– Marketing the ISSN database and related services such as ROAD Directory of Open Access Resources
2. Position overview
– The department manager reports to the director. She/he contributes to ISSN IC general strategy. She/he prepares
presentations and documents for the Governing Board, the General Assembly and the Directors’ meeting.
– She/he manages the department and develops a coherent team spirit around key challenges and objectives.
She/he is committed to employee development, talent recruitment and management.
– She/he oversees ISSN data production, coverage, quality and enhancement in cooperation with the IT department.
– She/he takes part in standardization activities at national and international levels (EURIG, JSC RDA, IFLA, AFNOR,
ISO). She/he stays abreast of scientific research trends, data documentation and management tools, and standards
important for data exchange, reuse, and interoperability.
– She/he oversees the development of ROAD, the Directory of Open Access Scholarly Resources (
– She/he develops training tools and documents for ISSN network data producers. She/he coordinates training
– She/he convenes network meetings such as the ISSN review group to monitor ISSN data production.
– She/he develops partnerships and with ISSN stakeholders such as publishers, national centres and libraries.
– She/he travels abroad frequently for meetings, conferences and exhibitions.
3. Profile
– Postgraduate degree (master or PhD) in librarianship and information studies with a technological twist.
– Strong skills in metadata curation, information processing and mapping, bibliographic formats (ISBD, MARC 21,
ONIX, …), web and Linked data standards, online publishing.
– 5-year experience in project and team management.
– Excellent interpersonal communication and reporting skills.
Fluent English and French.  A good command of other languages will be an advantage.
4. Salary and status
– € 42,000 – € 48,000 commensurate with experience.
– International status
– Full-time position, 2-year contract starting Jan. 5th, 2015 with possibility of extension subject to funding and
5. Contact
Please send cover letter, résumé and references to Ms Gaëlle Béquet, director ( For full
consideration please apply by December 5th, 2014.