Internship: Digital Librarian

1.31.17 –  Digital Library Internship
OSCE Secretariat, Vienna, Austria

Sarah P’s comments:  I was asked to post this internship and am glad to do so however please note this is an unpaid position and check to see which nationalities are eligible to apply:
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

Closing Date: February, 13, 2017

The Department to Address Transnational Threats (TNT Department) supports the Secretary General in functioning as the focal point of Organization-wide programmatic activities relating to countering transnational threats and in ensuring co-ordination and coherence of action across all three dimensions and among all OSCE executive structures, while respecting their mandates. The TNT Department comprises the Co-ordination Cell, the Strategic Police Matters Unit, the Anti-Terrorism Issues Unit and the Border Security and Management Unit.

The Co-ordination Cell (CC) of the TNTD supports the Secretary General and the OSCE Chairmanship-in-Office in all cyber/ICT security-related matters and acts as focal point for requests from participating States (pS) for activities to enhance cyber/ICT security and supports them in the implementation and development of pertinent confidence-building measures (CBMs). TNTD/CC also promotes OSCE efforts in this area at international expert meetings and liaises with internal and external partners to explore potential areas of co-operation and collaboration.

The POLIS Online Information System was developed and launched in 2006 as a web application that provides users with a digital library, a database of international experts available for short-term assessments in countering transnational threats, a database of country profiles related to law-enforcement agencies and criminal justice systems in pS, a discussion platform for online events and associated social media presences.  TNTD have built a new online information platform by utilising state-of-the-art web technologies, based on the experience and feedback accumulated since 2006, to better reflect OSCE-wide activities in addressing transnational threats.

The Co-ordination Cell is looking for an intern for up to 6 months to start in March 2017 to help them with the migration of content from the old POLIS digital library to the new library.

Tasks and Responsibilities:

Under the supervision/guidance of the Information Management Officer, the intern will assist with:

  • Migrating assets from the old web site to Drupal 8, which requires reviewing and providing the proper metadata and ensuring the entries’ adherence to style guidelines;
  • Proofreading entries on Drupal 8 for proper metadata, inclusion of associated files and other criteria;
  • Assessing user experience of the Drupal 8 site;
  • Performing any other related duties as assigned.

Necessary Qualifications:

 

  • Applicants should be under the age of 30 (on the date of the deadline of this vacancy) and from an OSCE participating State;
  • University degree or currently enrolled in a Masters in information management, library science/digital libraries OR a first level degree in journalism with a strong emphasis on copy-editing/proofreading;
  • Some previous work experience or an internship related to management of thematic information repositories or in web editing and copy-editing would be an asset;
  • Strong analytical and research skills;
  • Attention to detail with ability to process and classify information quickly and efficiently;
  • Professional fluency in English with very good communication skills; knowledge of another OSCE language, especially Russian, would be an asset;
  • Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity.

 

Required Competencies:

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration:
The OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses. 

The internship will be for an initial period of three (3) months with extension up to six (6) months and does not constitute a commitment to future employment with the OSCE.  

The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.

How to Apply:

If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE’s online application link found under http://www.osce.org/employment.  Please mention your availability dates in the cover letter.

Only shortlisted applicants will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

 

 

Job: Temporary Senior Records Management Assistant

6.9.16 – Temporary Senior Records Management Assistant
OSCE Secretariat, Vienna, Austria

Sarah P’s comments:  Please note that vacancies in the OSCE (Organization for Security and Co-operation in Europe) are open for competition only amongst nationals of participating States. For a list of the 57 countries,  please see http://www.osce.org/states.

 

Note: this is a temporary position until 31 December 2016 with possibility of an extension.

The Records Management Unit (RMU) currently comprises four staff members who are responsible for registering official correspondence, overseeing the systematic transfer and destruction of records, handling reference requests, and developing record-keeping tools and resources. RMU also provides advisory services on record-keeping to all OSCE executive structures and actively promotes best practices in records management.

Core values

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work

Core competencies

  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Tasks and Responsibilities:

Under the direct supervision of the Chief, Records Management, the Temporary Senior Records Management Assistant will perform a variety of duties including project-related work as well as administrative tasks. The Temporary Senior Records Management Assistant’s tasks include:

  • Identifying and documenting requirements for records-related projects;
  • Communicating requirements to ICT team;
  • Developing and documenting procedures, user guides, and other reference material;
  • Defining criteria for user acceptance testing, providing feedback and identifying issues;
  • Developing and delivering training to users;
  • Appraising backlog files and integrating them into the Secretariat’s records holdings;
  • Conducting records-related exit procedures for staff members leaving the organization;
  • Assisting with notes verbales administration;
  • Researching a range of information management topics and providing recommendations;
  • Performing other related duties as assigned.

Necessary Qualifications:

  • Completed secondary education;
  • A minimum of six years of experience in information management, specifically records management, archival science or library science;
  • Strong knowledge in records management standards and best practices;
  • Experience working on implementation projects relating to records management systems would be an asset;
  • Professional fluency in English; knowledge of other OSCE languages would be an asset;
  • Computer literate with practical experience using Microsoft applications;
  • Experience of working in a multilateral/multicultural environment;
  • Analytical; detail-oriented; client-oriented;
  • Ability to work under time pressure and with tight deadlines;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration is EUR 4,245 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme. Appointment will be made at step 1 of the applicable OSCE salary scale.

How to Apply:

If you wish to apply for this position, please use the OSCE’s online application link found under http://www.osce.org/employment.

 

 

 

Internship: Archives and Records Management Section

6.6.16 – Intern for Archives and Records Management Section
IAEA Headquarters (International Atomic Energy Agency), Vienna, Austria

Sarah P’s comments:  Sorry, missed this one.  Deadline is in three days…

 Closing Date: 2016-06-09, 11:59:00 PM

Duration in Months: 6 months

Internships

The IAEA accepts a limited number of interns each year. The internships are awarded to persons studying towards a university degree or who have recently received a degree (see the Internship web pages for further details).
The purpose of the programme is:
  • to provide interns with the opportunity to gain practical work experience in line with their studies or interests, and expose them to the work of the IAEA and the United Nations as a whole;
  • to benefit the IAEA’s programmes through the assistance of qualified students specialized in various professional fields.
The duration of an internship is normally not less than three months and not more than one year.

 Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.
Main Purpose
 The internship is designed to provide experience in Archives and Records Management Section.
Functions / Key Results Expected
• Archival processing constituting appraisal of semi-current records
• Assisting in developing promotional activities such as guided tours, exhibitions, and development of an online portal
• Creation of finding aids and drafting series level descriptions based on the ISAD (G)
• Developing strategies in long-term preservation of digital records
• Revision of the institution-wide functional file plan
• Revision of the institution-wide retention schedule
Skills and Expertise
  • MS Office (Word, Excel, Outlook, PowerPoint
Qualifications and Experience
  • Undergraduate degree or graduate level studies in the relevant fields in archives and records management
Applicant Eligibility
  • Candidates must be a minimum of 20 years of age and have completed at least three years of full-time studies at a university or equivalent institution towards the completion of a first degree.
  • Candidates must not previously have participated in the IAEA’s internship programme.
  • Candidates may apply up to one year after the completion of a bachelor’s, master’s or doctorate degree.
  • Fluency in written and spoken English; fluency in any other IAEA official languages (Arabic, Chinese, French, Russian, Spanish) an asset.
  • Candidates must attach two signed letters of recommendation to their application.

 

Internship: United Nations and UNCITRAL

3.10.16 –  Library Internships
The United Nations Library in Vienna and the UNCITRAL Law Library, Vienna, Austria

 

The United Nations Library in Vienna and the UNCITRAL Law Library would like to invite students and recent graduates of Library and Information Science programs to submit an application through the UN Careers website (https://careers.un.org/lbw/Home.aspx).

The UNOV Library provides full library and information services to the staff of the United Nations units and Permanent Missions in Vienna.  The collection focuses on issues related to drugs and crime, outer space affairs, as well as translation and interpretation. We also house an extensive collection of UN official documents and publications. More information is available at: http://www.unvienna.org/unov/library.html

The UNCITRAL Law Library serves the Secretariat and delegates of the United Nations Commission on International Trade Law. It houses one of the largest multi-lingual trade law collections in Europe. More information is available at: http://www.uncitral.org/uncitral/publications/library.html

For both libraries, intern duties include assisting with reference and client services, collections maintenance, cataloguing and digitization projects.  Interns are required to have an excellent command of written and spoken English.  Working knowledge of other UN languages would be considered an asset.  In addition, experience or course work related to reference, cataloguing and/or special libraries is desirable. For the UNCITRAL Law Library, experience with legal materials or course work in law would be considered an asset.

Please note that the United Nations does not remunerate interns in any way. Costs and arrangements for travel, accommodation and living expenses are the responsibility of the interns or their sponsoring institutions. The minimum duration of an internship is 2 months.

Interested candidates can find the internship opportunity posted on the UN Careers website at:

https://careers.un.org/lbw/jobdetail.aspx?id=56847

The deadline for applying is April 9, 2016.

Job: Librarian/Communication Specialist

10/20/15 –  Librarian/Communication Specialist (P3)
International Atomic Energy Agency (UN), Vienna, Austria

Sarah P’s comments:  Traditionally, the UN is the place most people think about when wishing to be employed internationally by an organization designed to better humankind. UN jobs are posted at UN.jobs.org and Librarian and Public Information Officer positions are posted in the Department of Public Information category (choose from the list in the Department/Office field).

FYI: there are few librarian positions posted and the UN openly states that they are seeking a balance in nationalities which means that a ‘western’ librarian can be at a disadvantage, and being a librarian from an under-represented country can be an advantage (for once!)  depending on the job applied for and the skill set needed. Also, the hiring process is slow and tedious and many librarians I know who applied have never received a response.

 

Closing date: Monday, 2 November 2015

Type and duration of Appointment: Fixed Term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The objective of the Department of Nuclear Energy is to foster the efficient and safe use of nuclear power by supporting interested Member States in improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; in catalysing innovation in nuclear power and fuel cycle technologies; in developing indigenous capabilities for national energy planning; in deploying new nuclear power plants; in preserving and disseminating nuclear information and knowledge; and in advancing science and industry through improved operation of research reactors.

The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.

Main Purpose

The Librarian/Communication Specialist provides nuclear information services to the IAEA Secretariat, Member States and partner institutions. He/she undertakes activities to promote awareness and understanding of information services, including analyses and reports on the impact of these activities. In addition, the Librarian/Communication Specialist ensures an efficient and effective web presence of nuclear information services and contributes to the evaluation and implementation of the IAEA Library’s training programme.

Role

The Librarian/Communication Specialist is

  1. a nuclear information specialist, providing complex information services to customers;
  2. a communication specialist, contributing to communication and outreach efforts through research, analysis of assigned topics and timely preparation and distribution of communication and information products (web and others) to target audiences,
  3. a trainer, managing and enhancing the IAEA Library’s training programme, and,
  4. a public relations professional establishing and developing business relationships and collaborative networking with key stakeholders.

Partnerships

The Librarian/Communication works closely with other managers and members of the Nuclear Information Section, the Nuclear Energy and other IAEA departments. He/She liaises regularly with Library customers, Members of Permanent Missions in Vienna, researchers in Member States and members of the International Nuclear Library Network (INLN).

Functions / Key Results Expected

  • Develop and keep updated the web presence of the IAEA Library. This includes ongoing updating of the existing web pages; facilitation of all aspects of the Web presence and initiating enhancements based on user feedback;
  • Conduct and regularly update the IAEA Library communication and training policies;
  • Manage the online communications of the Library, including social media;
  • Produce marketing communication materials (e.g. brochures, articles, reports, content for web platforms, event kits) for Library customers and other key stakeholders: propose topics, undertake research, compile and prepare data, determine appropriate format and target audience, prepare drafts, obtain clearances, conduct photo and graphic research, edit and coordinate design approval, printing procedures and distribution;
  • Review, manage and enhance the IAEA Library training agenda;Review and enforce brand and library messaging guidelines across Library web sites, social media, print and e-publications;
  • Plan and coordinate partnership functions; contribute to the management of the International Nuclear Library Network (INLN);
  • Research, analyse and synthesize information into accurate answers or actionable information and ensure that customers have the tools or capabilities to apply them.

Qualifications, Experience and Skills

  • Bachelor’s Degree – Library and Information Science, Communication or closely related field
  • First level degree in library or information science, communication or closely related field is required. An advanced degree would be an advantage.
  • At least 5 years of experience in information services and communications with increasing responsibilities.
  • Experience in a multicultural environment desirable.
  • Knowledge of trends and issues and experience in the use of web tools and technologies including electronic reference services.
  • Experience in nuclear science and technology would be an advantage.
  • Fluency in written and spoken English essential. Working knowledge of official IAEA languages (Arabic, Chinese, French, Russian or Spanish) and asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $56766 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 24126*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks’ annual vacation, home leave, pension plan and health insurance

Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

Job: Librarian / Communication Specialist

9/29/15 –  Librarian / Communication Specialist
International Atomic Energy Agency(IAEA), Vienna, Austria

Job Description

Functions / Key Results Expected

• Develop and keep updated the web presence of the IAEA Library. This includes ongoing updating of the existing web pages; facilitation of all aspects of the Web presence and initiating enhancements based on user feedback;
• Conduct and regularly update the IAEA Library communication and training policies;
• Manage the online communications of the Library, including social media;
• Produce marketing communication materials (e.g. brochures, articles, reports, content for web platforms, event kits) for Library customers and other key stakeholders: propose topics, undertake research, compile and prepare data, determine appropriate format and target audience, prepare drafts, obtain clearances, conduct photo and graphic research, edit and coordinate design approval, printing procedures and distribution;
• Review, manage and enhance the IAEA Library training agenda;
• Review and enforce brand and library messaging guidelines across Library web sites, social media, print and e-publications;
• Plan and coordinate partnership functions; contribute to the management of the International Nuclear Library Network (INLN);
• Research, analyse and synthesize information into accurate answers or actionable information and ensure that customers have the tools or capabilities to apply them.

Qualifications, Experience and Skills

• Bachelor’s Degree – Library and Information Science, Communication or closely related field
• First level degree in library or information science, communication or closely related field is required. An advanced degree would be an advantage.
• At least 5 years of experience in information services and communications with increasing responsibilities.
• Experience in a multicultural environment desirable.
• Knowledge of trends and issues and experience in the use of web tools and technologies including electronic reference services.
• Experience in nuclear science and technology would be an advantage.

Skill Required: HR and Admin, Media and Communication

Preferred Experience: 3 to 10 Years

Apply By:  Tuesday, November 3, 2015 – 00:00

Job: Library Systems Analyst

12/5/14 –  Library Systems Analyst
Department of Nuclear Energy, Vienna, Austria

Issue Date: 19 November 2014
Application Deadline: 18 December 2014
Type/Duration of Appointment: Fixed term, 3 years (subject to a probationary period of 1 year)

Organizational Setting
The objective of the Department of Nuclear Energy is to foster the efficient and safe use of nuclear power by supporting interested Member States in improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; in catalysing innovation in nuclear power and fuel cycle technologies; in developing indigenous capabilities for national energy planning; in deploying new nuclear power plants; in preserving and disseminating nuclear information and knowledge; and in advancing science and industry through improved operation of research reactors.The Nuclear Information Section consists of the IAEA Library Unit, the International Nuclear Information System (INIS) Unit and the Systems Development and Support Group. It fosters the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.
Main purpose
The Library Systems Analyst develops Standard Operating Procedures (SOP’s) of the Library’s information system and applies technical knowledge in creating an IT plan for the Library, implementing and supporting IT solutions aimed at improving business processes and systems to meet Library needs. He/she maintains effective use of technology and secures IT operational excellence for the Library.
Role
The Library Systems Analyst is: (1) a functional specialist, providing system support; (2) a developer of Library IT strategy and information systems; (3) an analyst of the latest advances in information management and preservation technology; (4) an adviser on IT related topics and technical support to staff; (5) a team member of various projects, working collaboratively towards common goals.
Partnerships
The Library Systems Analyst works closely with the IAEA Library Unit Head and other managers in the Section, while engaging with users at all levels to investigate operational requirements and propose effective IT solutions, taking responsibility for their implementation. Outside the Library, the Library Systems Analyst coordinates with staff within the Division of Information Technology and external parties where and when appropriate.
Functions / Key Results Expected
  • Maintain existing software systems.
  • Provide day-to-day assistance in solving problems related to Library IT applications, including troubleshooting with respect to problems arising from access-related technical issues.
  • Carry out requirement analysis for and design of IT solutions.
  • Design, implement, test and maintain software systems, providing customer training and documentation.
  • Act as a focal point for Library IT operations design, management and improvement.
Knowledge, Skills and Abilities
  • Technical expertise:
    • Proven experience of operating systems (Windows, UNIX, Linux);
    • Knowledge of CITRIX server, Web servers, Windows client/server environments;
    • Knowledge of JavaScript, VBScript, Python, HTML and XML;
    • Experience in web design and technology;
    • Knowledge of networking and distributed computing systems.
  • In-depth knowledge of data transformation and migration.
  • Extensive experience in managing cloud based systems.
  • Strong knowledge of information security and secure coding techniques.
  • Proficiency in information security practices.
  • Analytical skills and customer orientation: Ability to analyse business processes and translate requests into ICT solutions.
  • Interpersonal skills: Ability to establish and maintain good relationships with internal and external counterparts and to work harmoniously in a multicultural / multidisciplinary team with respect and sensitivity for diversity.
  • Communication skills: Ability to write clearly and in a structured manner and to make effective oral presentations.
  • Knowledge management: Openness to new ideas, technologies and tools in the IT industry and the Library systems field and a willingness to learn and share skills and knowledge. Ability to work both independently and within a team environment.
Education, Experience and Language Skills
  • University degree in software engineering; a degree in information science would be an asset.
  • Prince2 registered practitioner; ITIL certification an asset.
  • Minimum five years’ relevant experience in providing system support, preferably in an information management setting. Experience with an integrated library management system would be an asset.
  • Broad range of IT skills encompassing PC software, hardware and networks, Windows, UNIX operating system, Java-based technologies, HTML, XML and related formats, web services.
  • Fluency in written and spoken English. Knowledge of another official IAEA language (i.e. Arabic, Chinese, French, Russian, Spanish) an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $56 198 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $32 145*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks’ annual vacation, home leave, pension plan and health insurance.How to apply to the IAEAComplete an Online Application

* Subject to change without notice


Applications from qualified women and candidates from developing countries are encouragedApplicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.