5.12.17 – Reference & Outreach Archivist
University of Hong Kong, China
Applications are invited for appointment as Administrative Assistant I (holding the functional title of Reference and Outreach Archivist) in the University Archives, to commence in September 2017, on a three-year fixed-term basis, with the possibility of renewal.
The appointee will be expected to: (a) provide guidance, access and research support to faculty, students and scholars in the use of archival collections; (b) provide expert and in-depth assistance in the use of collections when processed; (c) work with faculty to incorporate University Archives materials into their teaching and scholarship; (d) create and support teaching and research content for the University Archives’ web interfaces and seek out other forms (particularly digital) for promoting the collections to users and increasing access; (e) lead in providing reference services personally and coordinate all reference desk services for other staff; (f) lead in researching and preparing exhibitions when asked and to participate actively in teaching and outreach in the larger Hong Kong community; and (g) to promote the archives profession and professional standards of work.
In addition, the appointee will participate actively in the shared decision making for University Archives, resource management, and program and policy development; participate in identifying opportunities for grants and development funds and any subsequent application process; participate actively in the archival profession as part of professional development; and perform other duties as assigned.
Applicants should possess a Master’s degree from an accredited program with a major in archival administration; this degree may be directly in an Archives and Records Management program or in a related field with a concentration in archival work; these related fields may be Public History, Information or Library Science, or Museum Studies; at least 5 years of relevant professional experience working in archives and manuscripts. Applicants must be fluent in Cantonese and English and have solid translation skills.
Applicants should have Academy of Certified Archivists and Digital Archives Specialist certifications; if not attained yet then the applicants should be in pursuit of at least one of these certifications and the other may be acquired within the first three years of employment.
Applicants should have the ability to speak well and in a professional and engaging manner to researchers, students, faculty and outside interest or professional groups; and the ability to articulate and advocate for the use of the University Archives collections and to promote information technology and other solutions to archival challenges as needed. This will require thorough knowledge of archival principles and best practices of archival processing, description, access, archival technologies, preservation, digital curation, and reference. They should have knowledge of relevant archival and bibliographic standards and frameworks (DACS, ISAD(G), MARC, OAIS modeling, PREMIS, MODS, and METS use) and archival processing standards and techniques; and fluency with relevant software for managing archives information and assets, particularly ArchivesSpace. Applicants will need strong research, verbal and written communication skills; and the ability to work in a team-based environment as well as to be self-motivated. Supervisory experience and strong leadership skill will be a plus. Ability to adapt to, and thrive in, a quickly-changing work environment as well as strong EQ abilities are preferred. Excellent demonstrated customer service skills and a commitment to maintaining quality service will be an advantage. Demonstrated general computer skills, including a strong working knowledge of Microsoft Office Suite, are required.
Duties will include:
The appointee will be collecting, aggregating, and reporting statistics relating to Archives operations and events and performing other related duties to support the goals and priorities of the University Archives. He/She should be able to perform the physical activities associated with the position including lifting, carrying, and climbing four foot ladders with boxes of up to 20 kilograms (or about 45 pounds).
Preference will be given to applicants who have: public service experience in an archival/special collections or museum setting; knowledge of Hong Kong history; familiarity with East Asian history; experience working with rare or fragile materials; demonstrated familiarity with archival processes, procedures, and resources; training in conservation work with paper, photographs, or rare books; demonstrated experience with digital archival management programs, digital repository software, and/or a digital, archival preservation management program(s); and possession of other appropriately related, graduate degrees and other languages
A highly competitive salary (min. HK$48,345 per month) commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary.
Applicants should send a completed application form (inclusive of the contact information for three professional references) together with a cover letter, an up-to-date C.V. and a small sample (two paragraphs) of translated work (classical Chinese to English) to firstname.lastname@example.org. Application forms (341/1111) can be downloaded at http://www.hku.hk/apptunit/form-ext.doc and further particulars can be obtained at http://jobs.hku.hk/. Closes June 30, 2017.
The University thanks applicants for their interest, but advises that only shortlisted applicants will be notified of the application result.