Job: Project Archivist

9.11.17 –  Project Archivist
The American Center of Oriental Research (ACOR), Amman, Jordan

Application Deadline: 15 January 2018

Link to job posting: https://www.acorjordan.org/photo-archive-internship/

Years of experience required: 2+

Job Description (if URL to posting not available). Please include instructions for how to apply.: Hello. This job is already posted however we have UPDATED the description and we are now specifically looking for someone to start Spring 2018.

Project Archivist Opportunity
International professional opportunity for a graduate student or recent graduate in Library and/or Archival Science

About ACOR
The American Center of Oriental Research (ACOR) is an American non-profit overseas research center in Amman, Jordan. Our mission is to promote the study, teaching, and increased knowledge of ancient and modern area studies in Jordan and the surrounding region, particularly related to archaeology and cultural heritage. See www.acorjordan.orgfor complete details about ACOR and the Amman facility, which includes a library, a hostel for scholars, and research facilities.

About the Opportunity

ACOR was recently awarded a grant by the U.S. Department of Education to digitize and make available to the public a substantial collection of historical photographs of Jordan and the Middle East. Read more about the ACOR Photographic Archive Project or view a lecture about ACOR’s archival digitization efforts here.

We are currently seeking a project archivist with an interest in photographic archives to join us for the Spring 2018 semester (5 months) in a full-time (35 hours per week), paid internship. Round trip international airfare, accommodation (room and half-board at the ACOR facility in Amman), and a stipend of approximately $280 per week are provided to the qualified candidate. The successful candidate must secure their own health and emergency evacuation insurance. Placement date is negotiable, but will preferably be March–July 2018.

This internship is appropriate for advanced students or recent graduates in library and information science, with a preference for those specializing in archives, museums, or cultural resource management.

ACOR anticipates continuing to offer this internship to one archivist per semester for the duration of the project funding, so we are also open to applications for future semesters. This is an excellent opportunity to gain international experience and to travel and live in a safe environment in the Middle East.

About the Work

Working directly with the project coordinator, the Project Archivist will be responsible for the processing (i.e. describing, cataloging, numbering/filing, digitizing, and physical care and maintenance) of the ACOR photographic collections. The Project Archivist will also oversee the work of one or more archival technicians to ensure appropriate photographic digitization standards are met, and consult regularly with project staff for assistance in describing and cataloging archival material.

Key Responsibilities:
• Process and arrange new and existing photo collections according to established project guidelines to prepare them for digitization.
• Weed and curate photographic collections according to established project guidelines.
• Scan, upload, and process images with appropriate metadata in ACOR’s digital collection management system (Starchive by Digital ReLabs). Monitor digitized items for quality control and adherence to digitization standards.
• Administrate Starchive collection management platform, adding new data fields and platform features as necessary, monitoring newly entered data for consistency, and acting as liaison with Digital ReLabs for resolving technical issues with the platform.
• Maintain order and arrangement of the physical collections, ensuring they are properly stored in archival-safe storage boxes, folders, etc. Monitor the condition of the photo archives collections and make recommendations for their preservation.
• Maintain and update the archive’s Instagram feed and contribute photos from the archive to ACOR’s Facebook and other social media sites.
• Each Project Archivist will select one of ACOR’s smaller collections to digitize, process, and research for the creation of a digital photo exhibit.
• Work with ACOR staff members in identifying archival materials for use in public exhibitions, lectures, presentations, and other programs.

Qualifications
• Bachelor’s degree in a related field
• A recent or current graduate student in Library and Information Science, Archives and Records Management, Digital Humanities, Public History or another related degree program
• Coursework in metadata standards, archives and records management, digital curation, digital preservation, and/or digital libraries
• Working knowledge of archival standards and practices, including metadata and digital imaging standards
• Working knowledge of proper care and handling of photos, slides, negatives, and other paper-based materials

Desired Skills
• High level of computer/technical skills, including MS office (particularly Excel), working with collaborative/shared document environments like Google Docs, digital photography apps (Adobe Photoshop and/or Lightroom), and a basic understanding of database administration
• Self-directed and independent, with the ability to work in a multi-cultural and multi-lingual team environment (English is the primary language at ACOR).
• Excellent written and verbal communication skills
• Excellent organizational skills with a high attention to detail
• Knowledge of the geography and history of Jordan and the Middle East is helpful but not required
• Knowledge of Arabic language helpful but not required

To Apply:

Please send a current CV and cover letter addressed to Dr. Barbara A. Porter, ACOR Director, to opportunity@acorjordan.org.

Questions concerning this position or the application process may be directed to Sarah Harpending, ACOR Assistant Director, at sharpend@acorjordan.org.

Applications are accepted on a rolling basis.

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Travel: Italian Library Tour

9.9.17 –  Italian Library Tour
Turin and Venice, Northern Italy

 

Sarah P’s comments:  This sounds like a great trip…

 
Trip focus: Historical libraries in Italy: an overview on conservation and management procedures of historical libraries in Turin and Venice.
Dates:  2017: October 15-22; November 5-12  – 2018: March 19-25 ; May  7-13  (upon demand, the tour can be offered on other dates as well)
Appropriate for: librarians, archivists, history professors, MLIS students and calligraphers
Duration: 8 days.here: Turin and Venice, Northern Italy.
Trip focus: Historical libraries in Italy: an overview on conservation and management procedures of historical libraries in Turin and Venice.
Dates:  2017: October 15-22; November 5-12  – 2018: March 19-25 ; May  7-13  (upon demand, the tour can be offered on other dates as well)
Appropriate for: librarians, archivists, history professors, MLIS students and calligraphers
Duration: 8 days.
Purpose of the tour: introduction to the management aspects of historical libraries in Italy through in-depth conservation and visits to the back-stage of some of the best known historical libraries in Turin and Venice.

Guests on the Library Tour will have a unique opportunity to peer into rare volumes tucked away in nooks and crannies of historical libraries. As technology leads towards paperless libraries, guests will delight to re-discover the heft of pergamum and paper in books painstakingly crafted and hand-bound.
One of the many highlights of the program while in Turin, an important center for the spreading of scientific culture, is the visit to the Science Academy, similar to the Royal Society of Science in London. The Academy’s motto, VERITAS and UTILITAS, Truth and Utility best distinguishes the Turin Academy of Science from others.
The library’s patrimony (more than 250,000 books and 5,000 periodicals) grew in large part thanks to donations of scholars and exchanges of periodicals. The Academy’s historic archive is one of the most important in Piedmont, and contains documents produced by the Academy and its members during more than two centuries of activity.
The itinerary will continue with a full-on weekend to Venice, an easy ride by speed train from Turin, where guests will visit, among other treasures, the National Library of St Mark’s a library in a Renaissance building built by the famous architect Jacopo Sansovino between 1537-1553; it is one of the earliest surviving public manuscript depositories in the country, holding one of the greatest collections of classical texts in the world. The library is named after St. Mark, the patron saint of Venice.


For more information on the full itinerary and the costs, please email to Patricia: patricia@turineducational.org

Biblioteca del Collegio San Giuseppe - Torino

 

 

 

 

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Job: Archives Assistant

9.6.17 –  Archives Assistant
International Residual Mechanism for Criminal Tribunals, Arusha, Tanzania

Posting Period: 17 August 2017 – 15 September 2017
Job Opening Number: 17-Documentation and Information -RMT-83573-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice
The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General.

Org. Setting and Reporting
This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Head of MARS Arusha, the incumbent will be responsible for supporting the work of the Archivists in the management of the records and archives management by the Mechanism for International Criminal Tribunals.

Responsibilities
Undertake tasks related to the accessioning, arrangement and description, storage, preservation and conservation, and accessibility of the archives and records managed by MARS Arusha:
– Provide records storage and retrieval services for client offices.
– Arrange transfers of records from client offices to the Section’s repositories.
– Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists.
– Maintain records of records transfers.
– Retrieve/return/update records on request of client offices.
– Maintain records of retrievals and loans.
– Assist client offices with complex searches for records.
– Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request.
– Implement Records Retention Schedules and other disposition instructions.
– Maintain the Section’s repositories in good order.
– Undertake environmental monitoring checks.
– Monitor use of space.
– Implement security controls.
– Maintain logs, registers and other records of repository management activities.

Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the Archives. Assist with preparation and dissemination of finding aids for archives. Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials.

Support the development and implementation of recordkeeping improvement projects.

Perform other duties as required.

Competencies
Professionalism: Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent. Completion of a training or educational programme in archives and records management or a related field is desirable.

Work Experience
Minimum of six years of progressively responsible experience in archives management, records management, information management or related area is required. Experience in working with records in both physical and digital format is highly desirable. Experience in international organizations or international tribunals or national courts is desirable.

Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.

Assessment
There may be a technical test followed by a competency based interview.

United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

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Job: Librarian, User Engagement

9.6.17 –  Librarian, User Engagement
University of the West Indies, Bridgetown, Barbados

Sarah P’s comments:  I do not personally know anywhere who has been employed here but here the Glassdoor reviews which are generally positive.  FYI:  This is the third position they have posted this year.

Posted:
08/29/2017
Application Due:
09/26/2017
Applications are invited from suitably qualified persons for the post of Librarian, User Engagement in the Sidney Martin Library (SML), at The University of the West Indies, Cave Hill Campus, Barbados:

REQUIRED QUALIFICATIONS AND EXPERIENCE

  • A Master’s Degree in Library/Information Science, User Experience (UX) Design,

Instructional Technology, or other relevant area

  • A minimum of three years work experience
  • Experience researching user needs (via surveys, focus groups, usability testing, etc.)
  • A clear understanding of the dynamics of change in libraries

The successful candidate is expected to have:

  • Experience working directly with students and faculty in an academic environment

(e.g., UX librarian, reference, liaison librarian, faculty member, etc.)

  • Classroom or web-based teaching practice
  • Project management skills
  • Experience managing an institutional website, mobile applications, and/or social media outlets

The successful candidate is also expected to possess excellent oral and written communication skills and effective interpersonal skills.

The successful applicant will be expected to assume duties as soon as possible.

Detailed applications (two copies) giving full particulars of qualifications, experience and biodata and three (3) signed up-to-date referee reports should be sent as soon as possible to The Assistant Registrar (Human Resources), The University of the West Indies, P.O. Box 64, Bridgetown, Barbados, BB11000. Fax (246) 417-0330; Email: humanresources@cavehill.uwi.edu. If your first and higher degrees were obtained from different Universities, please provide a referee report from each University and one referee should be a member of your present organization. A Job Application Pack is available from our website: www.cavehill.uwi.edu/hr/careers.aspx

The closing date for applications September 26, 2017.

APPLICATION INFORMATION

Postal Address:
Sandra Grant
Human Resources Section
The University of the West Indies – Cave Hill
Cave Hill Campus
P. O. Box 64
Bridgetown BB11000
Barbados
Phone:
246 417-4064
Fax:
246 417-0330

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Job: Archivist

8.31.17 –  Archivist
Northern Marianas College, Saipan, Mariana Islands

9.9.17 – UPDATE: this position has been filled. Yes, it is sudden but this can happen with international positions. Positions are filled, not filled, look like they will be filled and then aren’t, and so on. It is a vague business at best. Why? Well, that could be a long discussion as there is not a simple answer to this question. Bottom line: be prepared for vagueness…and please share news such as Sam did – who was asked to share this position and only just learned himself that it was filled – and also Samantha who wrote to let readers know it has been filled.

Sarah P’s comments: It’s been the summer of people sharing positions…which is a good development. This one is from librarian, Sam Crawford, who has helpfully included information and a willingness to be contacted. This should be applauded – both by institution administrators as well as librarians – as it helps everyone to find the ‘right’ librarian for the job.

 

Northern Marianas College (NMC) is currently hiring for the position of Archivist.  Located on the island of Saipan — the largest municipality within the Commonwealth of the Northern Mariana Islands (CNMI) — Northern Marianas College is a land-grant institution accredited by the Senior College and University Commission of the Western Association of Schools and Colleges (WSCUC).  Among other duties and activities, this full-time, permanent position will oversee the CNMI Archives.  The position entails working with a wide range of people across the campus and island community, helping lead an exciting multi-year project to establish the CNMI Archives as the official ‘state’ archives for this U.S. territory.
Details about the position can be found in the link below:
NOTE TO ALL INTERESTED PARTIES / APPLICANTS:  Feel free to reach out to me directly for more information (samuel.crawford@marianas.edu); I am currently the Academic Librarian at Northern Marianas College, and I am more than happy to answer questions about the job, the College, and/or the island(s).  Life out here is pretty different from the U.S. mainland, but it is uniquely rewarding.  This is truly an amazing opportunity for any information professional with a taste for adventure and/or a bent towards archival work overseas…

 

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Job: Business Librarian

8/29/17 –  Business Librarian
Bodleian Libraries, Oxford, UK

Sarah P’s comments:  Thanks, Librarian Ray Pun, for sharing this opportunity…

 

There is a vacancy for a Business Librarian at the University of Oxford (Bodleian Libraries) to lead and manage information services in the fields of business, management and finance at the highest level. Responsible for the development of innovative, user-focused services, provision of information resources and the management of library staff, the Bodleian Business Librarian is a key member of the Saïd Business School and the Bodleian Libraries, and works to ensure that the Sainsbury Library is widely regarded as a leading library among top and emergent business schools.

The current incumbent is retiring after 9 years in the role during which time the Library has made significant advancements in: expanding access to research resources; the online dissemination of the School’s research outputs; new approaches to instructional support and a number of improvements to the library study environments.  The successful candidate will have the opportunity to build upon this work and develop new services to meet current challenges and emerging needs.

Details are at https://www.recruit.ox.ac.uk/pls/hrisliverecruit/erq_jobspec_details_form.jobspec?p_id=130663 and our Head of Social Sciences Libraries, Louise Clarke: louise.clarke@bodleian.ox.ac.uk can be contacted for an informal discussion about the role.

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Job: Interim Head of Records and Archives

8/29/17 – Interim Head of Records and Archives Section
World Intellectual Property Organization (WIPO), Records and Archives Section, Conference and General Services Division, Administration and Management Sector, Geneva, Switzerland

Grade – P4

Contract Duration – 1 year

Application deadline : 10-Sep-2017, 9:59:00 PM

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE:  please note that the deadline for applications is indicated in local date and time.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

 

  1.  Organizational Setting

The position is located in the Records and Archives Section of the Conference and General Services Division, Administration and Management Sector

The Section is responsible for the development and implementation of policies and procedures governing the creation, management, protection and preservation of WIPO’s organizational records; and for managing the WIPO archive. The Section also administers the daily registration, distribution and tracking of official correspondence (excluding transactions relating to WIPO’s global IP registration systems). The role of the Section is evolving to include wider participation in the development of cross-cutting knowledge management strategies and good practices to support WIPO’s business needs.

Purpose Statement

The Head of Section will lead the Section for up to two years through a transitional period of changing roles and requirements in this area. The Head will work with the Director of the Division to deliver policies and initiatives that strengthen records management as well as wider knowledge management at WIPO, including in the context of the introduction of an integrated Enterprise Content Management (ECM) system.

Reporting Lines

The incumbent works under the supervision of the Director of the Conference and General Services Division.

  1.  Duties and responsibilities

The incumbent will perform the following principal duties:

(a)      Review – and develop proposals to improve – internal business-processes, systems, resources, policies and practices in relation to WIPO’s record management objectives.

(b)      Oversee the implementation and use of records management-related digital capabilities in the roll-out of WIPO’s new ECM system, ensuring consistency with business and user needs.  Collaborate with the ECM project teams to support the ongoing integration of the system within WIPO’s wider information management framework.

(c)      Provide expert advice to WIPO managers and staff, leveraging knowledge of records and archive management and technologies to encourage best practice across the Organization.

(d)      Deliver training, capacity-building and awareness-raising activities for WIPO staff to help build a systematic records management culture. Educate staff in the use of the ECM system for records management and wider knowledge management purposes, fostering appropriate changes in working practices. Review and continue to improve guidance and information materials for staff, including on the Intranet.

(e)      Work with internal stakeholders to ensure that records management-related tools are kept up-to-date, comply with relevant policies, and are communicated and used effectively, including Records Retention Schedules, the Records Management Classification scheme and business unit File Plans.

(f)       Assist the Director of the Division in the development and implementation of an Organization-wide strategic roadmap to strengthen knowledge management at WIPO as a means of enhancing organizational performance. Identify and promote examples of existing knowledge management good practices within the Organization. Develop new initiatives to help foster a knowledge-sharing culture.

(g)      Manage the operational work of the Section, determining priorities and allocating resources for the timely and quality delivery of outputs in accordance with the annual work-plans and WIPO’s results-based management framework.

(h)      Manage and supervise the staff of the Section; provide regular feedback on performance, identify training needs and build capacity to meet evolving needs; cultivate good cooperation and teamwork amongst colleagues within and outside the Section.

(i)            Perform other related duties as required.

 

  1.  Requirements

Education

Advanced university degree in the field of information management, records and archives management, knowledge management or related subject.  A first-level university degree plus another two years of relevant experience in addition to the experience requested below may be taken in lieu of the advanced university degree.

Experience

At least nine years relevant professional experience, including experience of archives and records management in an international organization.

Experience of promoting and managing change from paper to digital records management processes.

Experience of developing and implementing knowledge management initiatives.

Desirable

Experience and knowledge of the OpenText Content Suite platform.

Languages

Essential: Excellent knowledge of English.

Desirable: Good knowledge of French.

Job-related competencies

Essential

Mastery of digital records management tools and capabilities within an Enterprise Content Management (ECM) system.

Strong people and resource management skills.

Strong change management skills, with the proven ability to champion and drive change.

Strong analytical and problem-solving skills, including analysis of requirements, processes and workflows.

Excellent presentation skills, with the ability to communicate and advocate for records management best practices with diverse audiences.

High level of client-orientation.

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the ability to quickly adapt to new software and tools.

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Desirable

Project management skills.

 Organizational competencies

Communicating effectively.

Respecting individual and cultural differences.

Showing team spirit.

Managing yourself.

Producing results.

Embracing change.

Respecting ethics and values.

 

WIPO Managerial Competencies

  1. Creating a stimulating work environment.
  2. Planning and managing resources.
  3. Promoting change, innovation and learning.
  4. Building and promoting partnerships.
  5. Leading WIPO to the future.

 

  1.  Information

Annual salary:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances.  The figures quoted below are based on the August 2017 rate of 78.3%

 

P4
Annual salary       $70,647
Post adjustment       $55,317
Total Salary       $125,964
Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

 

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