Job: Information Management Assistant

10.29.17 –  Information Management Assistant (G-5)
United Nations Headquarters, New York, USA


Posting Title: Information Management Assistant (Temporary Job Opening), G5 (Temporary Job Opening)
Department/Office: Office of Human Resources Management
Duty Station: NEW YORK
Posting Period: 24 October 2017 – 30 October 2017
Job Opening Number: 17-Information Management Systems-DM OHRM-87293-J-New York (T)
Staffing Exercise
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

This temporary position is available from mid November 2017 for a period of 16 weeks subject to availability of funding.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.


• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at:

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Org. Setting and Reporting

This position is located in the Personnel Records Unit, Learning, Development and HR Services, Office of Human Resources Management. Information Management Assistant will report to senior Information Management Assistant.


Within delegated authority, the Information Management Assistant will be responsible for the following duties:

Archives and Records Management
•Creates Official Status Files for newly appointed staff members;
•Provides standard and PRU-specific applications support and Unite Docs troubleshooting for Headquarters Deployment Group (HDG) staff.
•Conducts end-user training relating to requesting official status files through Unite Docs.
•Provides initial technical support and guidance to end-users and identifies areas where improvement or modifications are needed.
•Registers Section’s incoming and outgoing records in electronic record keeping system.
•Maintains Unit’s paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation.
•Participates in records management projects in Secretariat offices, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation
from UNHQ to Offices away from Headquarters.
•Carries out quality control functions for incoming and outgoing official status files and document to be filed.
•Assists with training of the temporary staff and covers supervisor’s duties in their absence.
•Assists in accessioning, disposition, description, and database updating activities as they relate to Section records-related projects.
•Performs clearinghouse functions such as records inventory/archiving projects and carries on various duties such as: performs researches in HR and unit’s databases to determine which files are to be archived, analyses retention schedules, assembles records, creates electronic files list, updates information in unit’s electronic record keeping system and coordinates transfers of records to ARMS.
•Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation;
•Creates and maintains manual accession records and provides information to other Section staff in support of reference and archival arrangement and description activities.
•Oversees internal records retrieval, loan, reproduction and staff clearance operations.
•Supports external reference services by drafting routine responses to inquiries, including records reproduction transmittals, for approval of HR Officer.
•Participates in maintaining the Unit’s reference database.
•Participates in discussions and meetings on creation of digital records, reorganization of Unit’s work processes, files management and record keeping.

Liaises with document processing services with respect to preparation, reproduction and distribution of documents and publications.
Orders and follows-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
Provides document delivery services as required.

Conducts research as requested by more senior staff using Umoja and Unite Docs.
Provides relevant technical support to users of information services.
Provides administrative support for the Unit and undertakes other duties as assigned.


Professionalism: Knowledge of records management, electronic record-keeping, archiving and document management. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.


High school diploma or equivalent.

Work Experience

A minimum of five years of progressively responsible experience in archiving, record-keeping, document management, library, information management or related area is required. Experience in managing personnel records is desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Virtual: Researcher

10.29.17 –  Virtual Researcher
LibSource, LAC Group, USA

LibSource, an LAC Group company, seeks an experiencedVirtual Researcher for a large chemical/oil company specializing in patents, business/competitive intelligence, oil and gas, chemical, biology, etc.  This is an ongoing position, working 120 hours per month, and can work virtually from any US location.


  • Independently conducts retrospective literature and patent searches on technical and business topics for the research and development staff.
  • Produces and distributes regular alerting bulletins covering technical subjects of recurring interest to the company – especially in the areas of hydrocarbon processing, petrochemicals and biofuels.
  • Monitors new developments and commercial activities of competitor companies in key emerging technologies.
  • Provides analysis of above search/monitoring results to create periodic reports, including graphical representations and summary conclusions.
  • Interacts with senior staff in Group Technology and other business units to help assess information needs and suggest projects or services where LIS Technology Intelligence can best meet those needs.
  • Presents research results and graphical analysis to staff, e.g., via Skype.
  • Works with other team members to implement and sustain information services, including those linked to the LIS website and delivered via SharePoint.


  • Two years of experience in technical information research and/or analysis. Experience/knowledge of the petroleum industry is a plus.
  • Bachelor’s degree or higher in chemistry or closely related science.
  • Experience with databases/search services including:  STN Express, Chemical Abstracts, Derwent World Patents Index, Compendex, EnCompLit, EnCompPat, Dow-Jones Factiva, Elsevier Scopus and MineSoft PatBase.

To apply, please visit:

Referrals welcome!

Katy Davis

Recruiting Assistant

LibGig – LAC Group



Virtual: Research Fellow

10.29.17 –  Research Fellow
Project Information Literacy, USA

Fellowship opportunity: 2018 Research Fellow @ Project Information Literacy, News Consumption Study

Project Information Literacy (PIL) has an opening for a part-time “PIL Research Fellow” in 2018. The Fellow will join the PIL Research Team on January 11, 2018 and will work on average 12 hours a week through May 11, 2018. The Fellow will be paid a $1,000 stipend at the conclusion of the fellowship in May 2018. The deadline for applying for the PIL Research Fellow is Thursday, November 16, 2017 by noon PST.

The PIL 2018 Fellow will work virtually on our latest national research study that investigates how young adults consume news and gather information. The mixed methods study, which is being conducted in partnership with faculty at Northeastern University and Wellesley College, will focus on two of the most pressing issues of what has been called our “post-truth” era: currency and authority.

The PIL report will look to break new ground as an empirical and quantitative study of many issues – such as “fake news” and misinformation – to help better ground public discourse and potential policy solutions. It will also formulate a set of recommendations for professionals directly implicated in addressing relevant problems, offering insights to three groups in particular working with young adults on the front lines: librarians, journalists, and educators.

The PIL Fellow will learn and develop a mastery of qualitative and quantitative research methods, including survey data analysis, computational analysis of social media datasets, interviewing, data coding, content analysis, and reliability testing. In addition to learning and practicing rigorous research methods, the Fellow will learn the day-today process of what’s involved in conducting a national research study, especially what it takes to collaborate closely with a group of 6-7 other team members that are geographically dispersed. They will also practice methods for collecting data from students at different institutions and analyzing emergent research trends.

If you would like to apply for the “PIL Research Fellow” opening, please send a CV to Also, please tell us a little about yourself in a few paragraphs, i.e., what excites you about the library learning space research study, how you may qualify, and what you hope to learn from PIL through our 2018 fellows program.

Our PIL research study on news consumption is supported with funding from the Knight Foundation, and the Association of College & Research Libraries (ACRL), a division of the American Library Association (ALA). Additional support comes from Northeastern University Libraries and the College of Arts, Media and Design Division. The study, set to conclude in fall 2018, will be one of the largest of its kind, with surveys and interviews on college campuses and other educational settings across the country.

Project Information Literacy (PIL) is a nonprofit research institute that conducts scholarly studies about students and how they find, evaluate, and select information for use in their courses and for solving information problems in everyday life. We have collected data from over 13,000 “early adults” enrolled in more than 118 U.S. public and private colleges and universities, community colleges, and high schools. PIL has produced nine major research reports, detailing aspects of information use by students, and more recently graduates.

For this study, we are specifically looking for applicants for the “PIL Research Fellow” that has the following qualities:

Ability to work virtually for 12 hours a week, on average, from January 11, 2018 through May 11, 2018 (including permission from a dean, director, or supervisor that you are available to spend time working on our study as part of your job)

First-hand experience and knowledge with helping students find news and information for course-research assignments

Strong interest in conducting research about information literacy and today’s students

Holds a MLS or related masters degree

Has previous training and experience in research methods and familiarity with research terminology

Experience with conducting computational analysis of large data sets (a plus)

Has current CITI certification (optional)

Is highly collaborative, collegial, professional, and has a sense of humor (not optional)

Jobs: School Librarians

10.25.17 –  School Librarian Positions
TesJobs, UK


Sarah P’s comments:   Fall is the time to begin to apply for international School Librarian positions. Although TIE (The International Educator) is US-based, TES is UK-based and free! They do tend to feature schools which offer the British National Curriculum and/or the IB (International Baccalaureate) however I have known folks to ‘cross over’ and my recommendation is to try and gain experience in as many systems as possible. By the end of my career, I could list 4 different curriculums and knowing them helped me to become a better librarian and educator (not Teacher-Librarian!)  For more info about t\his subject, please read Chapter 3 of my book and/or visit the Book Resources page.

TES currently has four jobs listed:

Job details   
Employer  HEAD OF LIBRARY Tanglin Trust School
Location Singapore
Contract type Full Time
Contract term Fixed Term
Job dates
Posted  Ad expiring tomorrow
Closing date
Job starts August 2018


Employer  UPPER SCHOOL LIBRARIAN Harrow International School Bangkok
Location Thailand
Salary Competitive and full package
Contract type Full Time
Contract term Fixed Term
Job dates
Closing date
Job starts August 2018
Employer   HEAD OF LIBRARIES North London Collegiate School Jeju
Location Korea
Contract type Full Time
Contract term Fixed Term
Job dates
Closing date
Employer  LIBRARIAN Wellington College Bilingual Shanghai
Location Pudong, Shanghai
Contract type Full Time
Contract term Fixed Term
Job dates
Posted  New this week
Closing date
Job starts Aug 2018

Job: Assistant Librarian I

10.25.17 –  Assistant Librarian I (Learning Services Manager)
The Chinese University of Hong Kong

(Ref. 17000242) (Closing date: November 19, 2017)

Learning Services at CUHK Library encompasses the digital/information literacy training and support services for undergraduates and other users at CUHK. It is also responsible for the Learning Garden, a highly innovative space which provides facilities to support informal learning activities as well specific services such as 3D printing. Proposals are underway for further enhancement and development of services in this area.

Applicants should have (i) a good university degree plus a recognized professional qualification in library and information science OR related disciplines; (ii) at least six years’ post-qualification relevant experience, three years of which are at supervisory level; (iii) sound knowledge and understanding of digital/information literacy approaches in a University setting; (iv) knowledge and experience in delivering programmes and services particularly for undergraduate users focused around digital/information literacy; (v) demonstrated ability to work collaboratively within the Library, with faculty members and university administrative departments; (vi) excellent written and oral communication skills; and (vii) proficiency in Chinese is desirable.

Reporting to the Head of Learning Support, the appointee will (a) design and implement a programme of events and workshops in both Learning Services and Learning Garden; (b) promote and enhance digital literacy training and activities in Learning Services; (c) manage and develop  the operation and facilities of the Learning Services and Learning Garden, including staff supervision; (d) work closely with Branch Librarians, coordinating learning support activities across CUHK; and (e) undertake other assignments and projects. Evening and weekend shift work is required.

Appointment will initially be made on contract basis for two years, renewable subject to mutual agreement.

Application Procedure
The University only accepts and considers applications submitted online for the post above. For more information and to apply online, please visit

Job: Manager, Collections & Information Services

10.25.17 – Manager, Collections & Information Services
KAUST (King Abdullah University of Science and Technology)Thuwal, Saudi Arabia

Sarah P.’s comment:  Be very careful of accepting a contract in Saudi Arabia. I worked in Saudi Arabia and did actually enjoy my time there. However I did my research before I applied. While there are some reputable companies, colleges, and schools please be aware that you are at the mercy of the institution which hires you.  KAUST has very mixed reviews and like many places in Saudi, was started with great promise and has fallen, especially with the recent economic downturn there (this is the first time job to be posted since May of 2016).  If you do apply know that it is a long and tedious process with very little logic as to who is chosen. Google ‘Kaust’ and ‘reviews’ for more info.

Position Summary
The Manager of Collections & Information Services main responsibilities are to:
• Provide strategic planning and implement innovative and effective library services in support of student and faculty research, learning and knowledge sharing.
• Manage a specialist team of collections development, instructions, e-resource management, acquisitions, access and resource sharing.
• Identify and develop new programs and services in response to stakeholders’ needs and in consideration of technology change and development.
• Serve as chief liaison for library subscriptions, license agreements; publisher, faculty, students and researcher relations.

Major Responsibilities
• Creates department strategy, then develops, assesses, and manages services and programs with ongoing input from key stakeholders at all levels of the organization and throughout the University.
• Participates in the development of the University Library’s vision and responds to the changing needs of the KAUST community; as well as participates in system-wide planning, policy development, and resource allocation.
• Manages, develops, supports the department’s employees; oversees the whole operations of the department, and reports on the work of the department.
• Sponsoring and/or leads cross-unit functional projects to ensure goals and projects are completed according to scope, timeline and budget.
• Manages the relationship with internal/external parties in regards to subscription licenses, service level agreements and other documents to maintain a sustainable and seamless access to Library resources and services.
• Oversees collaborations with Academic and Research communities through the subject librarians, instruction and collection development programs.
• Contributes to and represents the interests of the University Library in regional and international initiatives; seeks partnerships and collaborative service and research opportunities.
• In collaboration with the Library management and other stakeholders, provides active learning spaces and with collaborative workspaces for interdisciplinary discussions.
• Performs other duties and undertakes special projects as assigned by the Library Director.

• Minimum five years of progressive people management experience in areas of acquisition and collections development, library instructions, e-resource management, reference services and access services;
• A broad view of library and university scholarly communication issues;
• An excellent understanding of advanced information technologies and their application, current developments and trends;
• Proven project management experience and a demonstrated ability to estimate scope of a project and bring it to completion on time and budget;

• Prior experience working in an academic research library, library consortium, or library services organization;
• Prior experience in a multi-cultural environment;
• Significant participation in professional associations and/or relevant publications;
• Successful record of developing and initiating new programs.

• Proactivity, flexibility, decisiveness, problem solving, the ability to network, and staying informed about library developments and trends.
• Ability to effectively communicate issues and solutions to a diverse set of stakeholders;
• Demonstrated leadership style that promotes teamwork and consensus building.
• Demonstrated commitment to providing outstanding customer service to internal and external stakeholders.

MLS or MLIS degree from accredited programs

Additional educational or research qualifications in science disciplines

Apply now at

Jobs: International School Librarians

10.21.17 –  Now is the time to begin to apply for international school librarian positions. The recruiting season has been moving earlier and earlier each year and, with the first of the international recruiting fairs just around the corner, positions are beginning to be posted.

School Librarianship is the area where the most international positions are listed and thus is the easiest way to break into international work. While it is still a good idea to join an agency and be vetted, the majority of schools are now advertising on TIE and accepting direct applications.

Currently, The International Educator (TIE) currently has 12 positions listed. Many, but not all, require media certification as well as a master’s degree. For more information about this market please join TIE and also review Chapter 3 of my book.

ountry: School: Level: Subject/Area: Posted: