Monthly Archives: August 2017

Job: Chief Records Management Officer

8.17.17 –  Chief records management, classification & archives officer
African Development Bank, Abidjan, Côte d’Ivoire

Sarah P’s comments: A reader wrote to ask I share this position, however, I have very little information to share about it other than I believe the position would be located at their headquarters in Côte d’Ivoire and here are the Glassdoor reviews.

  • Grade: PL3
  • Position N°: 50078458
  • Reference: ADB/17/377
  • Publication date: 14/08/2017
  • Closing date: 01/09/2017

THE BANK:

Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries).  The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas, all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa

THE COMPLEX:

The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the ADB and the ADF. The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM);  General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat(PSEG).

THE HIRING DEPARTMENT:

The role of the Banks’ Office of the Secretary General and the General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank’s Ten Year Strategy, High 5s, and Development and Business Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank. PSEG is comprised of:
(i) the Immediate Office of the Secretary General (PSEG0) which has the additional responsibility of managing the Records Management and Archives Section and the Corporate Governance Policy and Shareholder Relations Section;
(ii) Board Affairs and Proceedings Division (PSEG1);
(iii) Protocol, Privileges and Immunities Division (PSEG2); and
(iv) Conferences and Meetings Division (PSEG3).

THE POSITION:

The key objective of this position is to Coordinate and manage the timely, active and effective provision of information about the Bank Group and its activities, in particular its development operations.

The incumbent will supervise the proper archiving of Board records and documents and make these easily accessible to members of the Boards and users. In addition, the Section coordinates archives and records managements of the Bank Group’s vital records, design record keeping tools and provide regular training to staff.

The job holder will oversee the classification of Bank-wide information in all forms and formats to:

  1. ensure their strategic alignment in support of business objectives before disclosure of such information;
  2. ensure availability, confidentiality, integrity, and audit ability of the Bank’s information;
  3. ensure reduction of adverse impacts on the Bank’s business operations to an acceptable level;
  4. and ensure conformity and full compliance with the Bank’s Information Classification policy;

Duties and responsibilities

Under the supervision and guidance of the Secretary General, the Chief Records Management, Classification & Archives Officer will:

  1. Develop and maintain a strategic and operational framework for the Bank’s records management and archiving and Information Classification System to ensure consistency with applicable Bank rules and regulations and to obtain and maintain quality management system ISO 15489;
  2. Develop and regularly maintain records management and archiving policies, guidelines and procedures as well as the classification guidelines for the Bank in line with the above strategy and operational framework;
  3. Classify all Bank documents in accordance with the DAI policy;
  4. Undertake extensive inventory of information of the Bank and ensure their classification in accordance with the Disclosure and Access to Information Policy (DAIP);
  5. Establish and regularly maintain an efficient system of document searching according to classification of information in accordance with the DAI Policy;
  6. Develop and apply effective security controls to the Bank’s information systems by establishing appropriate information; classification labels in line with the DAIP prescriptions;
  7. Serve as the focal point in the Bank for records management and archiving, information classification and declassification issues in relation to the DAI policy in particular, and for the Bank as a whole, in general;
  8. Design / Update a training content to be part of the DAI training program along with e-learning tool for staff on constant basis;
  9. Design appropriate steps for staff to follow in classification of documents;
  10. To develop key information management controls to ensure that staff members are aware of their responsibilities and that best practice is being followed;
  11. Assist and advise staff in records management and archiving and classification and declassification of Bank’s documents;
  12. Advise on any current and potential security and regulatory issues affecting the Bank’s information and assess their impact on the Bank;
  13. Develop guidelines for document classification, including the networks for sharing information within the Bank;
  14. Provide leadership on expert innovative systems for records management and archiving and classification of information;
  15. Lead the implementation of and provide expert advice and recommendations to Senior Management and staff on the DAI policy as well as on records management and archiving policies, guidelines and procedures;
  16. Supervise the proper archiving of Board records and documents and make these easily accessible to members of the Boards;
  17. Supervise archives and records managements of the Bank Group’s vital records, design record keeping tools and provide regular training to staff.

Selection Criteria

  1. Hold at least a Master’s degree in Library Science, Information Systems, Governance, Social Science, Public Policy and Administration or any other similar discipline;
  2. Have a minimum of seven (7) years of relevant practical experience in the relevant field;
  3. Good understanding of Records Management, Archiving and Information Classification systems, strategies, policies, principles, procedures, and standards;
  4.  Having private sector experience will be an added advantage;
  5. Good knowledge of information generation and classification, and up-to-date awareness of latest developments in thinking and practice of other MDBs on information classification requirements;
  6. Comprehensive knowledge of industry standards and guidelines pertaining to all aspects of records management, archiving and information classification;
  7. Experience of working to best practice in Information and Records Management (for example ISO 15489);
  8. High level of organizational and analytical skills;
  9. Knowledge in all aspects of computer security in multi IT areas: database, classification, operating systems specific applications, etc.;
  10. Strong experience in the use of Information technology tools, SAP and the standard Bank MS office applications (Word, Excel, Access, and PowerPoint); databases, with good knowledge of Management Information Systems;
  11. Knowledge of Document Management Systems, Information Request Tracking System (IRTS), taxonomy building and metadata standards; report writing skills etc.;
  12. Relevant practical experience in the field such as the Access to Information (ATI) or Freedom of Information (FOI), preferably with any similar institution such as the International Financial Institution (IFI), Multilateral Development Bank (MDB) or in the public sector environment;
  13. Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
  14. Competence in the use of standard Microsoft Office Suite applications (Word, Excel, Access and Power Point); knowledge of SAP (or other integrated document management system or quantitative and qualitative data analysis packages is an added advantage.
INFORMATION ON THE POSITION:   THE AFRICAN DEVELOPMENT BANK GROUP HAS RETAINED DEVEX TO ASSIST WITH THIS APPOINTMENT. TO APPLY, PLEASE CLICK ON “APPLY” AS DISPLAYED ON THE APPLICATION PAGE OR ACCESS THROUGH THE FOLLOWING LINK:

http://www.surveygizmo.com/s3/3773150/Chief-Records-Management-Classification-Archives-Officer-PL3

THIS POSITION IS CLASSIFIED INTERNATIONAL STATUS AND ATTRACTS INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT.

Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG  

 

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Job: Reference & Instruction Librarian

8.17.17 – Reference & Instruction Librarian (Outreach Focus)
Library and Learning Commons, Zayed University, Dubai, United Arab Emirates

Sarah P’s comments: A follower and librarian at Zayed wrote to tell me this position is open. It was last listed in 2016 however now the title ‘Outreach Focus’ has been added so it might be a new position. Zayed University has been considered one of the better colleges to work for in the UAE however in recent years their reputation has slipped a bit. They have always had sporadic hiring practices; interviewing then no communication, it appearing that a job is likely and then no contract, etc.

Dubai is a new, crazy city with lots of traffic but it is interesting and the Emirates remain a safe to live.  Be prepared for more expats than Arab nationals and watch the low oil prices because this is affecting the economy.

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News: Celebrate Libraries for Peace Day

Celebrate Libraries for Peace (L4P) Day:  9/21/17

The Mortenson Center for International Library Programs invites the library and information community to celebrate Libraries for Peace (L4P) Day as the world community observes International Day of Peace on September 21, 2017. The United Nations General Assembly has declared this as a day devoted to strengthening the ideals of peace, both within and among all nations and peoples. The Day’s theme for 2017 is “Together for Peace: Respect, Safety and Dignity for All” which is based on the TOGETHER global campaign that promotes respect, safety and dignity for everyone forced to flee their homes in search of a better life.

Celebration ideas are found below and more at https://librariesforpeace.org/librariesforpeaceday/.

Act locally, Connect Globally.  Join the LIbraries for Peace (L4P) initiative by celebrating L4P Day on September 21st and adding your event at librariesforpeace.org.  Here, you can also pledge an action to advance peace, share your library’s story of building peace, and tour the L4P map to view ways that  libraries and librarians around the world are advancing peace.  Visit librariesforpeace.org for more information on projects and resources, and to add/map, view and/or search activities. Join the movement to build a peaceful and sustainable world!

Please also share on social media using #librariesforpeace  #peaceday.

3 ways librarians and friends recommend celebrating:

3 ways the UN recommends celebrating:

  • A minute of silence at 12 noon on 9/21 (all timezones)

  • Welcome and help refugees and migrants in your community

  • Global student videoconference on September 15, 9:30 a.m. to 12:30 p.m. ET, at United Nations Headquarters

Pledge

Pledge your action(s) to advance peace.  Consider the following 3 actions:

Share Stories

Libraries and friends are making a difference in their local communities and contributing to a peaceful and sustainable world. Your story can be anything, including the following 3 activities:

Discover

Libraries and friends are joining Libraries for Peace around the globe. You can view the global impact of your fellow colleagues celebrations, pledges, and stories on the L4P map: https://librariesforpeace.org/map/.

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Job: Acquisition & Description Librarian

8.14.17 –  Acquisition & Description Librarian
Duke Kunshan University, Kunshan, China

Sarah P’s comments:  This job was originally listed on 5/29 along with a Research & Instruction position. It is a position with a fairly new university (2013), formed as a partnership between Duke University in the USA and Wuhan University in China. They’re hiring quite a few positions so it would seem they are expanding. Here is more info:
Wikipedia article
Chronicle of Higher Education article

The Acquisition and Description Librarian’s position at Duke Kunshan University Library has been slightly revised with a new application deadline (Aug. 31). Please feel free to share the following posting link to anyone who is interested in working at a top joint-venture University in China: 

http://joblist.ala.org/jobseeker/job/36363435/acquisition-and-description-librarian/duke-kunshan-university/?str=1&max=25&keywords=DUKE%20KUNSHAN&vnet=0&long=1

Overview

Duke Kunshan University is a partnership of Duke University, Wuhan University and the Municipality of Kunshan, China (https://dukekunshan.edu.cn). The DKU campus is 37 miles west of Shanghai in Kunshan, and is connected to Shanghai via an 18-minute high-speed train and a subway-light rail train system. DKU provides competitive compensation, benefits, and start-up packages.

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Job: Director of Library Services

8.12.17 –  Director of Library Services
Palau Community College, Republic of Palau

Sarah P’s comments: A former PCC Library Director has asked me to post this position which is always a positive. I am including his helpful comments below. I would add that, having worked in the region (Marshall Islands), Palau is considered a ‘jewel in the crown’ and the diving is fantastic. However, what is really interesting is the opportunity to serve as both an academic and a public librarian. Yes, the salary is low by international standards but, with housing provided and two months off, it is very fair for the region.

David: Although an academic library in name, the PCC Library is also a public library; it supports the public as well as the PCC academic community. People from the community visit the library because it has the largest collection in the country. In addition to college students, the library serves children at the end of their school day and older people who come daily to sit in the air conditioning and read the newspapers. The director position is an opportunity to participate hands-on in all aspects of library work–administration, acquisition and collection development, technical services, and public services.
The school administration does not mettle or micro-manage but appreciates a director who moves the library’s mission and goals forward. However, they are always there for suggestions and support. In Palau, it seems like you often don’t receive how-to information that you could use to navigate a particular situation until after the situation is over–however, rest assured that you’re then well armed for the next time it happens! The library staff is very experienced, with many of them having completed the associate’s degree in library science that is offered at PCC. They keep things sailing smoothly. They particularly look to the director to be the final decision maker, a “policeman” at times with the students, a negotiator on their behalf with the administration when necessary, and a library professional with a vision of the “big picture” and maybe a new approach or two. A major responsibility of the director is to prepare the library section of the accreditation self-study, which is due, I believe, every three years. (PCC is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges in the United States.) This report isn’t as difficult as it sounds since there are examples to follow and the necessary statistics are collected regularly by the staff. Library funds are always a challenge; there is an annual grant, and the director is encouraged to creatively pursue other grant possibilities.
The school typically hires a librarian who holds a degree from an ALA-accredited program because this satisfies their accreditation requirements.  Although the salary is low by many standards, it’s about 3 times the average salary in Palau. In addition to the salary, housing is provided, as well as a monthly stipend toward electricity costs, freeing up money for savings or new experiences.
Palau is a great mix of ocean beauty, ancient culture and traditions, and emerging country. Koror is a small community of a few thousand people, a mingling of Palauans, Filipinos, Japanese, Chinese, Koreans, and those of other nationalities. A group of islands in the western Pacific Ocean, Palau has average temperatures between 25 and 30 degrees Celsius (77 and 86 degrees Fahrenheit) year-round. Although touted for its diving (and justifiably so!), Palau’s waters can equally be enjoyed through snorkeling, kayaking, swimming … or picnicking on the shore. Palau is not a beach paradise; most of its shorelines are covered in mangroves. But, there are beaches here and there around the islands.
My greatest dislikes: slow Internet … only two department stores. My greatest likes: friendships formed with locals as well as other expats from places I’d never even been … the amazing sunsets and starry skies.

Salary : $18,730- $33,262 PER ANNUM (depending on qualifications and work experience). Benefits include health and life insurance, 10/2 annual work schedule (10 months on and 2 months paid) off, and paid relocation expenses. Housing provided.

Summary of Description:

Palau Community College seeks an experienced librarian to manage and direct library services.  PCC is located in the Republic of Palau in the Western Pacific region and is an accredited post-secondary vocational and academic institution serving all of Micronesia. PCC Library is an academic library serving the needs of Palau Community College students and supporting distance-learning programs at the bachelors and masters degree level. The Library also serves community patrons of all ages, functions as repository for international documents, and features a Micronesia Pacific special collection. The Library supports the PCC Library & Information Services Associates Degree programs. This position is a unique opportunity for an experienced librarian to share expertise in library services and to serve as a leader in Palau’s library community.

Examples of Duties consist, but are not limited to:

Provide professional library services to the College and its clients, including but not limited to:  Assist individuals and groups in obtaining library materials; maintain and update the library’s circulating and reference collections with general and technical print resources, serial publications, multimedia resources and electronic resources. Manage collection development, including selecting and ordering, and new resources. Supervise and provide assistance in cataloging, indexing, and technical services. Communicate information and market library services to students, faculty, administration and the public. Plan and organize library activities, programs, instruction services, and special events. Prepare the library budget and manage allocated funds. Manage and expand grant programs. Direct and supervise all aspects of library services, staff, and activities. Develop reports and communicate library success and needs as appropriate. Train, supervise and provide support to a team of library technicians, assistants and student workers.  Take an active role in supporting the Library & Information Services degree program and provide input for program activities and planning. Participate in College committees and engage in College functions and activities. Serve as a leader and role model to the local library community through the Palau Association of Libraries and librarian training activities.  Perform other duties as directed by the College.

MINIMUM EXPERIENCE AND QUALIFICATIONS:

A master’s in library and information science from an ALA-accredited program, or international equivalent; a minimum of two years of experience in an academic or public library, with one year of supervisory experience; must be able to work with a team, as a leader; must have the ability to supervise, motivate, and inspire co-workers; must have strong diplomatic and interpersonal skills.

PREFERRED EXPERIENCE AND QUALIFICATIONS:

A minimum of five years of experience in an academic or public library, with two years of supervisory experience; working knowledge of library administration, planning, and budget management; demonstrated success in library leadership; teaching and instruction experience preferred; grant writing and grant management experience highly valuable; Web development and computer troubleshooting skills an advantage; knowledge of Pacific cultures and familiarity with Pacific information resources a plus.

General information:

Application forms may be obtained from the Human Resources Office or at the college website:  http://pcc.palau.edu/about/jobs/. Send completed application, resume and transcripts to: P.O. Box 9, Koror, PW 96940 (copies of transcripts will be sufficient during review process, but official transcripts and a recent police clearance will be required prior to any issued or offered contract). For further information, call 680-488-2470 x 227, or visit the HRD office on campus or email hr@palau.edu .

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Volunteer: International Volunteer

8.9.17 –  Conference Volunteer
Invemar, Columbia

Sarah P’s comments:  This would be a great opportunity for a bi-lingual librarian…

Good morning Sarah,

I´m a librarian in Colombia and I enjoy following your informative and useful blog “The traveling librarian”.

I work at Invemar a public/non profit organization which conducts scientific research on marine and coastal ecosystems here in Colombia.

I’m writing to ask if you can help us via your blog in finding a volunteer to assist us in late November (27th – 30th) where we will be offering an international course on digital repositories. The primary responsibility of this person would be to do real time Spanish/English translations during the course.

A strong command of both languages is important and we would prefer someone with either library or records management education.

We would like to host the volunteer (lodging and meals) for one week, preferably if he/she could arrive 3-4 days ahead of the start date to prepare. It could be a great experience and a wonderful chance to enjoy Santa Marta and Colombian Caribbean Coast.

Thank you  very much,

Regards,

María del Pilar Mora

contact: mpilarmorar@gmail.com

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Job: K-12 Librarian

8.8.17 –  K-12 Librarian
Tsinghua International School, Beijing, China

Sarah P’s comments:  A late opening.  The school, though young, has positive reviews.

 

Date Posted/Updated 05 August 2017
Apply By Date 15 August 2017
Job Start Date 21 August 2017
Level K-12
Subject/Area Library
Position Description Librarian who will handle the Grade 1-12 library. Will have an experienced assistant. Will also teach research to Grade 6 and Grade 9 students. Request complete job description from Wendy Wang wwang@this.edu.cn
Salary:

$36,000-$55,500 Salary is based on years of teaching experience and increases 5% each year.

Benefits:

– Airline ticket to Beijing and home again at the end of the school year.
– Housing stipend
– CIGNA health insurance. School pays $3086 of the cost and 70% of the cost over $3086
– Provides a settling in amount of $1500

Some benefits apply to dependents.

NOTE: Amounts quoted fluctuate based on currency valuations. Salary and benefits paid in Chinese RMB.

Qualifications:

– At least a Bachelor’s Degree in the listed subject area – Library Science
– Teacher certification School Library/Resource Room
– Native English speaker
– Clean criminal background check
– Two years experience as a school librarian with a Bachelor’s Degree or 0 years with a Master’s
Degree in Library Science
– North American teacher for this position.

Age Restrictions:

Yes

Age Limit:

60

Additional materials:

Resume
Recommendations

Interviews:

Through SKYPE unless the candidate is in Beijing and then the interview will be in person at Tsinghua International School.

 

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