Job:Senior Digital Archivist (short-term)

1.20.17 –  Senior Digital Archivist (short-term)
The National Archives, Kew, Richmond upon Thames, London, UK

Sarah P’s comments: Note who is eligible to apply:
Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Job purpose:
Building on our award-winning experience in the preservation of digital records we have developed a Digital Records Infrastructure (DRI) to sustain our rapidly increasing digital collection. This system preserves a huge range of digital material in a wide variety of formats.You will be leading a small team that liaises with staff across The National Archives and with other government departments including high-profile inquiries, to ensure that all digital material in The National Archives’ custody meets the standards required for ingest and preservation in DRI, ensuring the security and integrity of the record throughout the process.

The nature of the work undertaken means that you will be required to undergo Security Check clearance.

Roles and responsibilities:
Management of the transfer of born-digital and digitised records into the DRI, which includes:

• Agreeing with other departments within The National Archives (Advice & Records Knowledge, Information Management, Transfer & Access, Programmes & Strategy, Cataloguing & Taxonomy, Digitisation Services, Licensing and Systems Development) the priority for transfer of digital records

• Planning and the allocation of resources within the Digital Preservation department to ensure the delivery of priority projects

• Agreeing with the Data Protection Officer and FoI Centre any restrictions to be applied to this data and managing the metadata to ensure that they are applied

• Agreeing with Systems Development, Cataloguing & Taxonomy and ARK any delivery requirements and making sure that these are met

• Development, continuous improvement and day-to-day management of the processes involved in the complex processing required for born-digital records; providing guidance and support to the Digital Archivist and Digital Archiving Assistant, to ensure that the records and associated metadata can be successfully ingested into the DRI

• Working closely with the Digital Preservation Services Manager, you will have responsibility for the identification, evaluation and resolution of technical issues relating to the transfer and ingest processes by engaging with, and influencing both internal and external stakeholders

• Working with Licensing and Digitisation Services to ensure digital preservation requirements are accurately embedded in digitisation contracts, and that the data and metadata produced by subsequent digitisation projects meets the required standards for successful ingest and preservation

• Support the Head of Digital Preservation in procurement activities using iPOS

• Ensuring the records and metadata for legacy born-digital records meet the required standards for successful ingest into DRI, and subsequent presentation on Discovery by managing, implementing and maintaining the operational procedures around the preparation of records for ingest into DRI

Representing The National Archives at high level meetings with other memory institutions and digital preservation experts to agree standards and approaches to digital preservation

Management of the advice and guidance produced by the Digital Preservation team, which includes ensuring that the guidance available on the website is kept up-to-date and that the guidance produced complements that provided by other departments across the organisation

Line management of 1 member of the Digital Preservation operational team:

• Providing direction, support and technical guidance in relation to the programme of work

• Ensuring an efficient service is offered to stakeholders; using effective decision-making skills to manage the work of the team in response to changing priorities and deadlines

• Responsibility for ensuring that the team deliver against agreed targets

• Ensuring ongoing development of team members through training, on the job learning and other appropriate interventions

Competencies

We’ll assess you against these competencies during the selection process:

  • 1. High degree of knowledge of the principles of digital preservation, with demonstrable experience in the field of digital archiving
  • 2. Degree-level qualification, or equivalent experience, in Archives and Records Management, Information Science or Computing, with balancing experience in the other discipline
  • 3. Demonstrable understanding of digital file formats and experience of handling large volumes of data, plus a good understanding of the role of metadata in processing data in bulk
  • 4. Excellent ability to identify and analyse a broad range of business and technical issues, and to problem solve
  • 5. Strong oral and written communication skills, with an emphasis on being able to engage with non-technical and senior stakeholders to obtain effective outcomes
  • 6. Ability to work under pressure to achieve targets, and to manage competing requirements of multiple stakeholders (both internal and external), managing expectations and prioritising appropriately
  • 7. Strong team management / leadership skills and experience that includes a demonstrable commitment to development of self and team

Benefits

Generous benefits package, including pension, childcare vouchers, sports and social club facilities, onsite gym, subsidised staff restaurant and opportunities for training and development.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

Selection process details

In the event of a second sift stage the following desirable criteria may be taken into consideration:

• Experience of working with regular expressions

• Demonstrable skill in simple scripting such as Python, shell script or Batch scripting for Windows

Please include any information relating to these criteria in the skills section of the CV Form.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
For further information please contact the Recruitment Team on 02083925313

Further information:  http://www.nationalarchives.gov.uk/

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