Job: Reference Archivist

1.13.17 –  Reference Archivist
Bureau of Management of Support Services, UNESCO, Paris, France

Domain : Documentation and Library – Records Management
Post Number : KMI 177
Grade : P1/P2
Primary Location : FR-Paris
Recruitment open to : Internal and external candidates
Type of contract : Fixed Term
Salary : 49 507 Euros (Annual Salary)
Deadline (Midnight Paris Time) : January 30, 2017

Under the overall authority of the Chief Information Officer (KMI/CIO) and the direct supervision of the Chief Archivist / Chief of the Archives, Library and Records Management Unit, the incumbent will be responsible for the management of the reference service of the UNESCO Archives and the appraisal, organization, archival description, preservation and access to the historical archives of the Organization. The incumbent shall work as part of a team (the Unit) and will cooperate closely with other staff members, within and outside the Unit. He/she will be expected to perform the following tasks:
Guide and help researchers and other users of the records and archives in all formats in the custody of the UNESCO Archives, both through distance communication tools and on-site in the reading room of the Archives.

Develop and maintain the contents and structure of tools in order to provide and facilitate access to the Organization’s archives, particularly the archival descriptions of the holdings of the Unit in an online catalogue, according to international archival description standards.

Edit guides, information documents and web site content on the archival holdings, as well as contribute to UNESCO public information activities by providing archival content.

Pursue other outreach opportunities and participate actively in the establishment and development of digitization projects in support of safeguarding and promoting the archives of the Organization.

Manage, in cooperation with the records management team, the repositories of the Unit with a view to ensuring security and safe preservation conditions, in addition to easy access and retrievability.

Contribute actively to the development of user and reference services for both the Archives and the Library by keeping abreast of new professional developments in the field, particularly in other parts of the UN System. Pursue proactive initiatives to develop and change policies and procedures, where this can lead to improvements in the reference service and the Unit’s knowledge-preserving and sharing function.


Advanced university degree (Master’s or equivalent) in the field of history, social and human sciences, archives and records management, or in another related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Minimum 2 years of relevant experience in a professional archives and records management service, of which at least one year acquired in an international environment.

Integrity, reliability and sense of commitment in the execution of duties.
Excellent interpersonal skills.
Good written and oral communication skills, including the ability to prepare and present findings clearly and concisely.
Solid knowledge of contemporary standards and good practices for archival preservation and description.
Proven conceptual and analytical skills.
Ability to work in a team and to maintain effective working relationships in a multicultural and multi- sectoral environment.
Good IT skills, including knowledge of standard Office software.

Excellent/very good knowledge (written and spoken) of English or French and good/fair knowledge of the other language.


University degree in the field of political science or international relations.

Archives and records management work experience within the UN System or another international organization.
Proven work experience with a major digitization project.

Excellent knowledge of at least one archival management system, such as the archival description tool, AtoM (Access to Memory), ScopeArchive, Archives Space, Alfresco or Documentum.




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