Monthly Archives: January 2017

Internship: Digital Librarian

1.31.17 –  Digital Library Internship
OSCE Secretariat, Vienna, Austria

Sarah P’s comments:  I was asked to post this internship and am glad to do so however please note this is an unpaid position and check to see which nationalities are eligible to apply:
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

Closing Date: February, 13, 2017

The Department to Address Transnational Threats (TNT Department) supports the Secretary General in functioning as the focal point of Organization-wide programmatic activities relating to countering transnational threats and in ensuring co-ordination and coherence of action across all three dimensions and among all OSCE executive structures, while respecting their mandates. The TNT Department comprises the Co-ordination Cell, the Strategic Police Matters Unit, the Anti-Terrorism Issues Unit and the Border Security and Management Unit.

The Co-ordination Cell (CC) of the TNTD supports the Secretary General and the OSCE Chairmanship-in-Office in all cyber/ICT security-related matters and acts as focal point for requests from participating States (pS) for activities to enhance cyber/ICT security and supports them in the implementation and development of pertinent confidence-building measures (CBMs). TNTD/CC also promotes OSCE efforts in this area at international expert meetings and liaises with internal and external partners to explore potential areas of co-operation and collaboration.

The POLIS Online Information System was developed and launched in 2006 as a web application that provides users with a digital library, a database of international experts available for short-term assessments in countering transnational threats, a database of country profiles related to law-enforcement agencies and criminal justice systems in pS, a discussion platform for online events and associated social media presences.  TNTD have built a new online information platform by utilising state-of-the-art web technologies, based on the experience and feedback accumulated since 2006, to better reflect OSCE-wide activities in addressing transnational threats.

The Co-ordination Cell is looking for an intern for up to 6 months to start in March 2017 to help them with the migration of content from the old POLIS digital library to the new library.

Tasks and Responsibilities:

Under the supervision/guidance of the Information Management Officer, the intern will assist with:

  • Migrating assets from the old web site to Drupal 8, which requires reviewing and providing the proper metadata and ensuring the entries’ adherence to style guidelines;
  • Proofreading entries on Drupal 8 for proper metadata, inclusion of associated files and other criteria;
  • Assessing user experience of the Drupal 8 site;
  • Performing any other related duties as assigned.

Necessary Qualifications:

 

  • Applicants should be under the age of 30 (on the date of the deadline of this vacancy) and from an OSCE participating State;
  • University degree or currently enrolled in a Masters in information management, library science/digital libraries OR a first level degree in journalism with a strong emphasis on copy-editing/proofreading;
  • Some previous work experience or an internship related to management of thematic information repositories or in web editing and copy-editing would be an asset;
  • Strong analytical and research skills;
  • Attention to detail with ability to process and classify information quickly and efficiently;
  • Professional fluency in English with very good communication skills; knowledge of another OSCE language, especially Russian, would be an asset;
  • Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity.

 

Required Competencies:

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration:
The OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses. 

The internship will be for an initial period of three (3) months with extension up to six (6) months and does not constitute a commitment to future employment with the OSCE.  

The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.

How to Apply:

If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE’s online application link found under http://www.osce.org/employment.  Please mention your availability dates in the cover letter.

Only shortlisted applicants will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

 

 

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Job: Learning Skills Advisor

1.27.17 –  Learning Skills Advisor
Monash University, Selangor Darul Ehsan, Malaysia

Sarah P’s comments:  Monash U. is a branch of  this Australian University with eight campuses: six in Australia, one in Malaysia, one in South Africa, and a centre in Prato, Italy.  They appear to be growing as they posted two positions in 2015 and in 2016 however I recommend reading the Glassdoor Reviews before deciding to apply. Note: a very short closing date…

 

Closing Date: 4 February 2017

Established in 1998, Monash University Malaysia is one of Malaysia’s most respected universities. We are Monash University’s global foot print in the Asian region, carrying with us the distinction of being the Malaysian constituent of a premier research intensive Australian university ranked among the top 100 universities in the world, and a member of Australia’s prestigious Group of Eight (Go8). From humble beginnings, Monash Malaysia has grown in stature, and is now recognized as a leader in the international higher education sector in Malaysia.

As a self-accrediting University, we attract students not just from Malaysia, but from all over the world. Approximately 7,000 students representing more than 70 nationalities are currently enrolled at Monash Malaysia, and enjoy a quality academic experience.

Since our inception, Monash Malaysia has built a reputation for quality, credibility and integrity, and is held in high esteem by our students, alumni, industry and government. We encourage critical thinking to help discover new ideas, reveal new perspectives and devise solutions. We maintain a long and proud tradition of excellence in education, combined with liberal values of enquiry, providing a fertile environment for bright young minds to flourish, and life-long opportunities for those wishing to enhance their education and career.

For further information see: www.monash.edu.my.

The Opportunity

We are seeking an appropriately qualified and experienced Learning Skills Adviser to join the Library and Learning Commons. The incumbent will be responsible for providing a range of discipline specific, integrated and embedded learning skills programs and resources.

The Learning Skills Adviser, together with Librarians, will work closely with academic staff to ensure quality information research and learning skills programs are delivered to students.

Your application must address the selection criteria.

The Benefits

The appointment will be under Malaysian benefits, terms and conditions.

Position Description

Download File PD800 – Learning Skills Adviser (LLC)

Enquiries and Applications

For general enquiries, please refer to FAQ.

To apply, send your Cover Letter and Resume to recruit@monash.edu

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Job: Head of Libraries

1.26.17 –  Head of Libraries
British School of Jakarta, Indonesia

Sarah P’s comments:  This position was listed in Fall of 2015 and 2016 so I am not sure whether it was ever filled. BSJ is a well-established school but I could not find any reviews.  Also, life in Jakarta is not for everyone.

To apply, please complete the online application form by visiting:
www.bsj.sch.id/280/careers-at-bsj and attach a CV with a covering letter by the 3rd February 2017

Located to the south-west of central Jakarta, BSJ offers 1,450 students aged 3 to 18 the best of a British education with a strong international perspective.

Founded by the British Embassy in 1974, primarily to teach British and Commonwealth nationals, today we welcome many other families interested in this type of schooling. In the Primary section, we teach the International Primary Curriculum, while at Secondary we offer IGCSE and the International Baccalaureate. Our attractive 18 hectare campus (which includes an Olympic-sized swimming pool and contemporary theatre complex) and the warmth of our community makes BSJ a enjoyable place to work.

We are committed to safeguarding and promoting the welfare of young people, and expect all staff to share this commitment. This post will be subject to an enhanced DBS/ICPC disclosure.

 

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Job: Associate Librarian

1.25.17 –  Associate Librarian (Technical & Collection Services)
Hong Kong Baptist University, Kowloon, Hong Kong

Sarah P’s comments: This position was listed last September (2016). This is a position with an an established university. Here are links for more info:
Glassdoor Reviews
IELTS Ranking
Top Universities Ranking
Study Abroad Reviews

 

The University Library invites applications for a creative, forward-thinking, energetic and collaborative Associate Librarian to lead, coordinate, and manage the Library’s Technical & Collection Services Division.  This person will lead the transformative efforts to enhance and streamline Technical & Collection Services processes and services to aim at developing practical solutions and creative problem-solving, workflow analysis, assimilation of multiple perspectives and continual exploration and adoption of new technological skills and tools.

Reporting to, as well as advising and assisting, the University Librarian, the successful candidate will serve as a key member of Library’s senior leadership team and, assume a vital role in the development and implementation of strategic initiatives, the coordination and leading of cross-functional project teams for enhancing the services, operations and developing library policies, while overseeing several technical services functions of the Library.

Applicants should possess a recognised degree plus an MLS or equivalent qualification, with substantial appropriate post-qualification experience in academic libraries, of which at least three years at a managerial level, carrying considerable responsibility.  He/She must be able to demonstrate updated knowledge of academic library resources, systems, services, and trends.  Applicants should also possess strong interpersonal skills and be able to work both independently and collaboratively with a diverse range of people within and outside the Library.  Strong service orientation, ability to manage multiple department operations in a dynamic and changing environment, demonstrated excellent leadership and supervisory skills, solid project management experience, as well as experience performing research, compiling and analysing data, and preparing reports & recommendations are essential.  Excellent communication skills in English are required; additionally, proficiency in written Chinese, spoken Putonghua / Cantonese are desirable.

Those who have responded to the advertisement of Associate Librarian (Technical & Collection Services) posted in September 2016 need not re-apply.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to write in response to the requirements and provide an updated curriculum vitae and/or fill in the application form which is obtainable (a) by downloading from http://pers.hkbu.edu.hk/applicationforms; or (b) by fax at 3411-7799; or (c) in person from the Personnel Office, Hong Kong Baptist University, AAB903, Level 9, Academic and Administration Building, 15 Baptist University Road, Kowloon Tong, Kowloon.  Completed application form should be sent to the same address.  Please quote PR number on all correspondence.  Applicants not invited for interview 4 months after the closing date may consider their applications unsuccessful.  Details of the University’s Personal Information Collection Statement can be found at http://pers.hkbu.edu.hk/pics.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions then applicable at the time of offer.

Closing date: Shortlisting will start on 18 February 2017 and until the position is filled.

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Jobs: Academic Librarians

1.23.17 –  Academic Librarian Positions
NYU Shanghai, China

Sarah P’s comments:  These open position listings were shared by Ray Pun, a former international librarian and NYU librarian.  Ray is now back in the US but is still very active in the international arena and has written a chapter in the just-published the  Taking Your MLIS Abroad.  It’s a much-needed publication, I am just sorry that it is so pricey. For more about Ray, please read my Spotlight on him and, as always, thanks for sharing!

 

NYU Shanghai aims to attract outstanding candidates who are professional, experienced (or with great potential), highly motivated, interested in higher education, and who thrive on the unique challenges of a multicultural environment.

If you are interested in any of the open positions listed below, please submit your online application via the “Apply” link.

Reference and Research Services Librarian for Business

Reference and Research Services Librarian for Social Sciences and Economics

Faculty Technology Specialist

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Job:Senior Digital Archivist (short-term)

1.20.17 –  Senior Digital Archivist (short-term)
The National Archives, Kew, Richmond upon Thames, London, UK

Sarah P’s comments: Note who is eligible to apply:
Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Job purpose:
Building on our award-winning experience in the preservation of digital records we have developed a Digital Records Infrastructure (DRI) to sustain our rapidly increasing digital collection. This system preserves a huge range of digital material in a wide variety of formats.You will be leading a small team that liaises with staff across The National Archives and with other government departments including high-profile inquiries, to ensure that all digital material in The National Archives’ custody meets the standards required for ingest and preservation in DRI, ensuring the security and integrity of the record throughout the process.

The nature of the work undertaken means that you will be required to undergo Security Check clearance.

Roles and responsibilities:
Management of the transfer of born-digital and digitised records into the DRI, which includes:

• Agreeing with other departments within The National Archives (Advice & Records Knowledge, Information Management, Transfer & Access, Programmes & Strategy, Cataloguing & Taxonomy, Digitisation Services, Licensing and Systems Development) the priority for transfer of digital records

• Planning and the allocation of resources within the Digital Preservation department to ensure the delivery of priority projects

• Agreeing with the Data Protection Officer and FoI Centre any restrictions to be applied to this data and managing the metadata to ensure that they are applied

• Agreeing with Systems Development, Cataloguing & Taxonomy and ARK any delivery requirements and making sure that these are met

• Development, continuous improvement and day-to-day management of the processes involved in the complex processing required for born-digital records; providing guidance and support to the Digital Archivist and Digital Archiving Assistant, to ensure that the records and associated metadata can be successfully ingested into the DRI

• Working closely with the Digital Preservation Services Manager, you will have responsibility for the identification, evaluation and resolution of technical issues relating to the transfer and ingest processes by engaging with, and influencing both internal and external stakeholders

• Working with Licensing and Digitisation Services to ensure digital preservation requirements are accurately embedded in digitisation contracts, and that the data and metadata produced by subsequent digitisation projects meets the required standards for successful ingest and preservation

• Support the Head of Digital Preservation in procurement activities using iPOS

• Ensuring the records and metadata for legacy born-digital records meet the required standards for successful ingest into DRI, and subsequent presentation on Discovery by managing, implementing and maintaining the operational procedures around the preparation of records for ingest into DRI

Representing The National Archives at high level meetings with other memory institutions and digital preservation experts to agree standards and approaches to digital preservation

Management of the advice and guidance produced by the Digital Preservation team, which includes ensuring that the guidance available on the website is kept up-to-date and that the guidance produced complements that provided by other departments across the organisation

Line management of 1 member of the Digital Preservation operational team:

• Providing direction, support and technical guidance in relation to the programme of work

• Ensuring an efficient service is offered to stakeholders; using effective decision-making skills to manage the work of the team in response to changing priorities and deadlines

• Responsibility for ensuring that the team deliver against agreed targets

• Ensuring ongoing development of team members through training, on the job learning and other appropriate interventions

Competencies

We’ll assess you against these competencies during the selection process:

  • 1. High degree of knowledge of the principles of digital preservation, with demonstrable experience in the field of digital archiving
  • 2. Degree-level qualification, or equivalent experience, in Archives and Records Management, Information Science or Computing, with balancing experience in the other discipline
  • 3. Demonstrable understanding of digital file formats and experience of handling large volumes of data, plus a good understanding of the role of metadata in processing data in bulk
  • 4. Excellent ability to identify and analyse a broad range of business and technical issues, and to problem solve
  • 5. Strong oral and written communication skills, with an emphasis on being able to engage with non-technical and senior stakeholders to obtain effective outcomes
  • 6. Ability to work under pressure to achieve targets, and to manage competing requirements of multiple stakeholders (both internal and external), managing expectations and prioritising appropriately
  • 7. Strong team management / leadership skills and experience that includes a demonstrable commitment to development of self and team

Benefits

Generous benefits package, including pension, childcare vouchers, sports and social club facilities, onsite gym, subsidised staff restaurant and opportunities for training and development.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

Selection process details

In the event of a second sift stage the following desirable criteria may be taken into consideration:

• Experience of working with regular expressions

• Demonstrable skill in simple scripting such as Python, shell script or Batch scripting for Windows

Please include any information relating to these criteria in the skills section of the CV Form.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
For further information please contact the Recruitment Team on 02083925313

Further information:  http://www.nationalarchives.gov.uk/

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Job: Information Management Officer

1.20.17 –  Information Management Officer
The Bank for International Settlements (BIS), Basel, Switzerland

 

The Bank for International Settlements (BIS) is an international organisation promoting global monetary and financial stability and serves as a bank for central banks. The BIS’s head office is located in Basel, Switzerland, with representative offices in Hong Kong SAR and Mexico City. We recruit globally, regardless of nationality, and offer competitive employment packages.

We are looking for an Information Management Officer to join our Records & Archives team. The selected candidate will share responsibility for centralised records and archives management at the BIS, will support business areas in efficient management of records, using appropriate tools and applying relevant policies, and will promote quality assurance and work process improvements.

Principal accountabilities:

  • Ensure the timely processing (registration, scanning, distribution, filing) of business correspondence (mail, fax, e-mail) and internal records, in line with applicable policies and using the Bank’s supporting systems.
  • Monitor, improve and promote across the Bank records’ quality against agreed standards, including the timely disposal of obsolete records.
  • Support the business areas in records management-related matters and, in collaboration with the Information Governance Group, promote Bank-wide guidelines on confidentiality, retention, classification and access permissions.
  • Provide user support for the Bank’s various records management related IT tools.
  • Maintain the Bank’s paper and electronic files securely and in good order, ensuring that they can be searched and accessed in line with applicable regulations and restrictions.
  • Catalogue records managed by the BIS Archive, using the Bank’s cataloguing system.
  • Assess the physical condition of records and carry out reconditioning activities; assist with space management and moves.
  • Respond to research requests and make arrangements for visitors to consult the BIS
  • Archive in accordance with established procedures.
  • Foster continuous improvement in the operational practices associated with document and records management.

Qualification:

  • Relevant diploma, degree or post-secondary qualification in records management, information management or related fields, or
  • Equivalent professional experience in document management or records and archives management with knowledge of relevant international standards

Skills:

  • A hands-on and practical approach
  • Attention to detail and accuracy
  • A sound understanding of information management and office collaboration needs
  • Experience in working with and administration of computer applications, including an electronic document management system and automated scanning; knowledge of cataloguing systems is desirable
  • Absolute discretion in treating restricted and confidential information
  • An excellent team player, with good communication and interpersonal skills
  • Prepared to work shift hours and occasional overtime if required
  • Proficiency in English, with a good knowledge of German. Additional knowledge of another of the BIS’s working languages (French, Italian, Spanish) a plus

Work experience:

  • At least three years’ experience in a records or archives management function

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