News:

9.29.16 –  Off-island, En-route, In-between…

I am sitting in the Paris airport watching all the people flow around me…transitioning from one world to another. Leaving the intense, sublime, problematical, heartfelt world of Algeria and returning to the fast-paced, familiar, autumn-colored world of America.

I love this part of traveling because it is in the moment living…however the point of this message is to say that, when I have recovered from this vortex, I will be paying more attention to posting jobs and answering e-mails. (My apologies if I have been slow to respond.) I will also write more about my library in Algiers…

Bon voyage, Sarah P.

 

 

Job: Associate Librarian

7/24/15 –  Associate Librarian (Technical & Collection Services)
Hong Kong Baptist University, Kowloon, Hong Kong

Sarah P’s comments: This university listed two jobs last year included a University Librarian (Director) position. This is a position with an an established university. Here are links for more info:
Glassdoor Reviews
IELTS Ranking
Top Universities Ranking
Study Abroad Reviews
The University Library invites applications for a creative, forward-thinking, energetic and collaborative Associate Librarian to lead, coordinate, and manage the Library’s Technical & Collection Services Division.  This person will lead the transformative efforts to enhance and streamline Technical & Collection Services processes and services to aim at developing practical solutions and creative problem-solving, workflow analysis, assimilation of multiple perspectives and continual exploration and adoption of new technological skills and tools.

Reporting to, as well as advising and assisting, the University Librarian, the successful candidate will serve as a key member of Library’s senior leadership team and, assume a vital role in the development and implementation of strategic initiatives, the coordination and leading of cross-functional project teams for enhancing the services, operations and developing library policies, while overseeing several technical services functions of the Library.

Applicants should possess a recognised degree plus an MLS or equivalent qualification, with at least ten years’ appropriate post-qualification experience in academic libraries, of which at least five years at a managerial level, carrying considerable responsibility.  He/She must be able to demonstrate updated knowledge of academic library resources, systems, services, and trends.  Applicants should also possess strong interpersonal skills and be able to work both independently and collaboratively with a diverse range of people within and outside the Library.  Strong service orientation, ability to manage multiple department operations in a dynamic and changing environment, demonstrated excellent leadership and supervisory skills, solid project management experience, as well as experience performing research, compiling and analysing data, and preparing reports & recommendations are essential.  Excellent communication skills in English are required; additionally, proficiency in written Chinese, spoken Putonghua / Cantonese are desirable.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to write in response to the requirements and provide an updated curriculum vitae and/or fill in the application form which is obtainable (a) by downloading from http://pers.hkbu.edu.hk/applicationforms; or (b) by fax at 3411-7799; or (c) in person from the Personnel Office, Hong Kong Baptist University, AAB903, Level 9, Academic and Administration Building, 15 Baptist University Road, Kowloon Tong, Kowloon.  Completed application form should be sent to the same address.  Please quote PR number on all correspondence.  Applicants not invited for interview 4 months after the closing date may consider their applications unsuccessful.  Details of the University’s Personal Information Collection Statement can be found at http://pers.hkbu.edu.hk/pics.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions then applicable at the time of offer.

Closing date: 15 October 2016

Job: Systems Librarian

9.26.16 – Systems Librarian
College of the North Atlantic, Qatar Campus, Doha, Qatar

Sarah P’s comments:  The good news about this position is that the search has been opened to nationalities other than Canadian due to the fact that they have been unable to locate a suitably qualified candidate (this news comes Cathleen de Groot, Manager of Library Services at CNA, Qatar.) The position was first advertised in January of this year.

Glassdoor reviews for CNA-Q

Qatar is still a safe place to live but cost of living has risen and there have been increasing restrictions in liquor licensing and segregation of men and women. However having lived in the Middle East I will share that it is a very good lifestyle and it is still possible to have some interesting cultural experiences if you choose go camping outside of the city and/or travel to places like Jordan or Oman.

 

Job Information

The beautiful and culturally progressive State of Qatar is home to the world class post-secondary institution, College of the North Atlantic-Qatar (CNA-Q).  Internationally recognized as a comprehensive technical college, CNA-Q is committed to high quality, student-centered education.  This commitment is reflected through state-of-the-art facilities, accessible and responsive technology programs and strong partnerships with industry.

The college in Qatar is owned by the State but as part of the Comprehensive Agreement, operates as College of the North Atlantic-Qatar. With more than 600 staff and 2,400 students, CNA-Q is one of Qatar’s largest post-secondary institutions. By providing training in a range of technical areas including Engineering Technology, Health Sciences, Industrial Trades, Business Studies and Information Technology, CNA-Q brings the State closer to the goals of Qatar National Vision 2030.

DUTIES:  Working within a team environment, the successful candidate will provide professional assistance in all aspects of a resource library, with specific responsibility for: managing the library’s automated library system and third party open source library software; customization of all ILS modules including acquisitions, serials, circulation, cataloguing, and the online catalogue; maintenance of the library’s website, intranet site, and virtual resources; liaising with the College’s Software Development and IT Departments and external vendors; providing advice and research on best practices in utilizing technology in the provision of library services; and other duties as required.  The library currently uses the Virtua (VTLS) Integrated Library System and the SpringShare web platform.

RequirementsThe successful candidate possesses these qualifications and competencies:

An ALA-accredited Master’s degree in Library or Information Science, or equivalent, and experience and knowledge of managing an automated library system (VTLS preferred); library software (MARC and non-MARC metadata standards); and managing electronic resources and databases is required.  Experience in developing websites and using social networking tools with attention to accessibility and usability is also required.  Candidates must have knowledge of emerging technologies and commitment to continuous learning as well as project management skills including systems upgrades and updates.  Experience and knowledge of content and document management software (ie. SharePoint and SpringShare), web-scale discovery services, web proxy servers, and link resolvers is an asset.  Experience working in an academic library, as well as with outreach, training, and instruction is preferred.  Analytical skills, organizational skills and the ability to work independently is essential.  Candidates must demonstrate exemplary communication and interpersonal skills and expert fluency in English. Effective problem solving skills, an ability to work in a team and learner centered environment, and the ability to develop effective working relationships across all levels of the organization are also required. Intercultural competence including intercultural sensitivity and adaptability, and the ability to conduct oneself appropriately and effectively in another culture, are essential.  Knowledge of technical services and the CNA system and its programs will be considered assets.

NOTE: Employment is contingent upon successful completion of the State of Qatar visa process.

News: School Librarian Recruiting Fairs 2016-2017

9.24.16 – Upcoming Recruiting Fairs
The International Educator, Sept. 24, 2016

Sarah P’s comments: Here is TIE’s list of recruiting fair dates for this year. If you are interested in pursuing this kind of library opportunity, I recommend you join The International Educator (they post jobs) and International School Reviews as well as read my book.  Note: the fairs are moving earlier each year – the first is now in November!

 

To register for a recruitment fair, please contact the sponsoring agency directly. We have provided links to their websites where you will find much more information about each event. Please be aware of deadlines for registration, and prepare as far ahead as possible.

November 18-20, 2016 Bangkok, Thailand | Search Associates Leadership Fair
Tel: +902 753 6006
http://www.search-associates.com

December 4-6, 2016 Atlanta, Georgia- USA | ISS Teacher Recruiting Fair
Tel: +1 (609) 452-0990
http://www.iss.edu

December 9-11, 2016 Toronto, Canada | Search Associates Teacher Recruiting Fair
Tel: +902 753 6006
http://www.search-associates.com

January 3-6, 2017 Melbourne, Australia | Search Associates Teacher Recruiting Fair
Tel: +1 (570) 696-4600
http://www.search-associates.com

January 5-8, 2017 Bangkok, Thailand | ISS Teacher Recruiting Fair
Tel: +1 (609) 452-0990
http://www.iss.edu

January 8-11, 2017 Bangkok, Thailand | Search Associates Teacher Recruiting Fair
Tel: +1 (570) 696-4600
http://www.search-associates.com

January 13-16, 2017 London, U.K. | Search Associates Teacher Recruiting Fair
Tel: +1 (570) 696-4600
http://www.search-associates.com

January 19-22, 2017 London, England | CIS Teacher Recruiting Fair
+31 (0) 71 524 3300
http://www.cois.org/

January 20-22, 2017 Hong Kong, China | Search Associates Teacher Recruiting Fair
Tel: +1 (570) 696-4600
http://www.search-associates.com

January 26-29, 2017 Cambridge, MA -USA | Search Associates Teacher Recruiting Fair
Tel: +1 (570) 696-4600
http://www.search-associates.com

January 27-29, 2017 Kingston, Ontario – Canada Queens University Teacher Recruiting Fair
Tel: +1 (613) 533-6222
http://educ.queensu.ca/torf

February 3-5, 2017 Waterloo, IA – USA University of Northern Iowa (UNI) Overseas Recruting
Tel: +1 (319) 273-2083
http://www.uni.edu/placement/overseas

February 8-10, 2017 San Francisco, CA- USA ISS Teacher Recruiting Fair
Tel: +1 (609) 452-0990
http://www.iss.edu

February 10-13, 2017 San Francisco, CA – USA Search Associates Teacher Recruiting Fair
Tel: +1 (570) 696-4600
http://www.search-associates.com

February 23-25, 2017 Dubai, UAE Search Associates Teacher Recruiting Fair
Tel: +1 (570) 696-4600

March 9-12, 2017 Bangkok, Thailand Search Associates Teacher Recruiting Fair
Tel: +1 (570) 696-4600
http://www.search-associates.com

April 21-23, 2017 London, U.K. Search Associates Teacher Recruiting Fair
Tel: +1 (570) 696-4600
http://www.search-associates.com

 

 

News: ISS partners with AASSA

9.23.16
Sarah P’s comments: I recently received the e-mail shared below. ISS (International School Services) is touting this announcement as ‘good news’ however what you need to know is that in previous years you could simply register directly with AASSA and attend their fair.  AASSA , Queens University TORF, and the UNI Overseas Recruiting Fair were the only independent recruiting fairs.  All the other recruiting fairs are sponsored by ISS or Search Associates.  (For more information about the hiring process for international school librarians please refer to Chapter 3 of my book and/or visit the Resources page.)

 

In recent months ISS has been working hard on your behalf to expand the opportunities available to you. Resulting from our efforts is a new partnership we are happy to announce today. This recruiting season ISS will be collaborating with AASSA to enhance your recruiting experience.        ISS Candidates who register for the ISS IRC/Job Fair in Atlanta (Dec. 4-6) are also welcome to register and attend the AASSA Recruiting Fair in Atlanta (Dec. 1-4).

AASSA (Association of American Schools in South America) was founded in 1977 to help increase understanding through international education and improve the quality of teaching and learning in Association schools.

Attending the AASSA fair is optional! You will not have to have a recruiting file with AASSA to be able to attend their fair. The only requirement is that you have an active ISS recruiting file. Your active ISS recruiting file will be shared with AASSA for the duration of their recruiting event should you decide to register and attend.

There will be no additional charge for registering and attending either event. This partnership is for the current recruiting season only, however, ISS may choose to continue it for future recruiting fairs. Please do not contact AASSA as all arrangements will come from us here at ISS. We will keep you informed as more information becomes available with regards to this partnership and the upcoming events in Atlanta.

Job: Online Librarian

9/21/16 –  Online Librarian
American Public University System (APUS), USA

Sarah P’s comments:  APU was founded in 1991 to offer online degrees to the US Armed Forces.  The reviews from students and faculty are generally positive and they seem to be a growing organization. In the past two APUS has posted five different positions so it seem this model is working for them and could give someone a steady income while allowing some freedom to travel as long as you have a good internet connection.  It did not say whether the position requires US citizenship.

GlassDoor Reviews from APU Faculty

RipoffReports for APU

Description• Reports To: Associate Dean, Online Librarians

• Department: Library and Instructional Design
• Office Location: Charles Town, WV
• FLSA Status: Non-Exempt
• Date Posted: September 21, 2016
• Date Closing: Open Until Filled

Synopsis of Role:

The Online Librarian works on a part-time, telecommuting basis and maintains faculty status. This position works in tandem with other librarians along with a departmental team of e-course material staff, copyright/508 auditors, and ePress specialists under the overall direction of the associate dean of online librarians, associate vice president of library operations and associate provost of academic affairs.  The online librarian has developed Web skills and specific subject credentials in support of the University’s academic programs. This position focuses on Web-based collection development and the selection of electronic course materials, including the creation of online program and subject portals in active partnerships with academic deans, program directors, faculty, and instructional developers. In addition, the online librarian collaborates in providing virtual reference services for students, including taking the lead for a select database, e-book program, or tutorial services.

Essential Functions:

• Works in classrooms as adjunct support.
• Develops a Web-based collection and electronic course material selection in support of the following programs:  information technology, information technology management, information systems security, and cybersecurity.
• Provides general reference service for American Public University System (APUS) faculty, students, and staff.
• Works collaboratively with academic deans, program chairs, faculty, and instructional developers.
• Specializes in one or more of the library’s contracted database, e-book, or student tutorial programs.
• Performs other duties as assigned.

Work Environment and Physical Demands:

• This position will primarily telecommute; therefore, a high-speed Internet connection with the ability to access American Public University System (APUS) VPN and the current campus-teaching platform and online library site is required. Desk space is available at the Charles Town, WV facilities.
• Must be flexible to work weekends and evenings as directed by the supervisor.
• Travel to one annual meeting and online training sessions required.
• Collegial team environment that stresses cooperative endeavors and encourages exploration.
• Requires a working telephone.

 

Required Skills:

• Professional library/archival skills with an emphasis on electronic formats.
• Ability to interact with students and faculty in a professional and timely manner through electronic media.
• Mastery of online searching and site construction in keeping with the products licensed by the online library.
• Facility with current online searching methods and emerging Web-based applications.
• Working knowledge of educational resources on the deep and open Web.
• Proactive, diplomatic support of the University’s programs.
• Ability to take initiative and work requiring minimum supervision.
• Portal construction skills working with HTML-based content management systems.

Required Experience:

• Master’s degree in Library and Information Science required; other advanced degrees in subject specialties taught at APUS preferred.
• Advanced coursework in APUS related programs, including APUS classes is preferred.
• Academic or special library experience in information technology or IT related field required.
• Online information services experience desired.
• Familiarity with office automation packages and knowledge of the changing web software landscape is preferred.

 

Job: K-12 Librarian

9.20.16 – K-12 Library Media Specialist
Saudi Aramco, Dhahran, Saudi Arabia

Sarah Prescott’s comments:  Aramco has been around since the 1950’s and has one of the longest established international school systems. Traditionally they offered great pay and benefits and life on the compound(s) was very pleasant if a bit staid. Lately, however there are reports of cutbacks on the benefits and also rumors that the education system will soon be outsourced.  Aramco has always hired via the agencies and hiring fairs: International Schools Services (ISS); Search Associates; TIE (The International Educator); and the University of Northern Iowa (UNI). However, they do now let you apply directly online…see above link.

Life in Saudi Arabia is challenging in some ways due to traffic and travel restrictions (women not driving, etc.) but as you are living on the compound, these annoyances do not usually directly affect your life. It’s a situation of can you happily live a life like this?  A lot depends on your situation.  We went to Saudi when our children were very young and it was a good lifestyle. If you are single however it might be boring (and traditionally they have tended to prefer to hire couples and/or families).

Req Number: 13390BR

Position Description:
Saudi Aramco is currently seeking a Library Media Specialist Teacher to work in the Saudi Aramco Expatriate Schools Division in the Eastern Province of Saudi Arabia.

Saudi Aramco Expatriate Schools (SAES) is a well-established American curriculum school owned and operated by Saudi Aramco that opened its doors in 1944 as a one-room schoolhouse. Today, the district is comprised of six schools in four beautiful residential communities that enroll over 4,200 expatriate children who represent more than 80 nationalities. Employees of the Saudi Arabian Oil Company enjoy a highly competitive compensation and benefits package, generous vacation schedule, and a family-friendly lifestyle. SAES strives to be a preeminent school system where students achieve their maximum potential in a culture of continuous improvement. In support of this vision, SAES is seeking highly qualified, accomplished, passionate, and collaborative educators who love to work with children, aspire to learn and grow, and eager to embark on a life-changing opportunity.

Minimum Requirements:
Candidates must possess a Bachelor’s or a Master’s degree with specialization in appropriate subject/grade and hold a valid North American teaching certificate/license that reflects relevant endorsement(s).

A minimum of six years of full-time experience in a preK-12 school setting is required. Candidates must have worked full-time in an educational setting within the past three years.

Candidates must demonstrate an excellent command of oral and written English. Candidates must demonstrate successful capacity to work collaboratively, as well as independently. Membership in professional organizations preferred.

Duties & Responsibilities:
SAES Library Media Specialists work collaboratively to deliver an effective library media program utilizing adopted and approved materials and resources that will support district-wide literacy learning and development. SAES librarians will maintain systems and procedures for effective, ethical, and safe use of the library’s online and physical resources, facilities, and collections. Library Media Specialists adhere to their professional organization code of conduct and research based educational practice. In addition, Library Media Specialists are responsible for nurturing positive professional relationships and for working collaboratively with students, parents, and colleagues to optimize the educational experience for the entire learning community. Library Media Specialists perform under the supervision of school principals and in frequent partnership with other educators, paraprofessionals, and parent volunteers.

Among other essential responsibilities, Library Media Specialists:

Design and deliver an effective library media program within SAES guidelines
Inspire patrons to read for pleasure and to explore literacy genres. Collaborate with teachers to integrate information literacy into instruction. Demonstrate in-depth knowledge of content, pedagogy, and learning processes. Deliver effective instruction to support SAES curriculum as needed. Ensure effective operation and administration of library management system. Maintain accurate records of library usage and inventories of equipment. Exhibit and monitor safe, legal, and ethical use of media and information. Develop and maintain a collection that supports the SAES curriculum and patron needs. Uphold and enforce Company and School Board policies, administrative procedures, school rules and regulations
Engage actively in ongoing regional, district, school and independent professional learning and development to hone professional knowledge, skills, abilities.

Benefits:

Settling in allowance
Airfare: Round-trip annual repatriation (includes transportation for dependents)
Retirement Plan (Contributes 9 percent)
Health Insurance (Local & worldwide coverage)
Life Insurance
Long-term disability

Qualifications:

North American Certification – BA/BS 6 Years Experience. Candidates must have worked full-time in an educational setting within the past three years.

Age Restrictions:  No

Additional materials:  Resume and Cover Letter

Program: Global Collaboration Day

It’s now Thursday in the South Pacific–and that means Global Collaboration Day has arrived! One day, September 15th, all around the world = 48 actual hours to share. Over the next two of days, students, classrooms, teachers, administrators, parents and organizations will be either attending and/or hosting events online that are designed to showcase and promote global collaboration. We (Lucy Gray + Steve Hargadon, co-chairs of the Global Education Conference) are the calendar coordinators but not the direct conveners: that is, over 135 groups from 25 countries have designed and planned their own events which we have then organized into a directory and in special calendars to allow these events to be seen in any time zone in the world. The second-annual Global Collaboration Day is a huge worldwide demonstration of the power of globally-connected learning. We encourage you to browse the event directory or the calendar and choose a compelling event to attend! Read directions and our website carefully to prepare. While events can still be added until tonight at 9 PM GMT-6 (instructions here), a current list of the events is at the bottom of this post. Here are some important links for you to keep handy: How to Join an Event How to Host an Event FAQ Event Calendars Event Directory List of Participating Schools and Organizations Forum Social Media Video Tutorials AND, please take a moment to learn about the new GREAT GLOBAL PROJECT CHALLENGE: Between now and October 1, 2016,  global educators will design collaborative projects in which other students and teachers may participate during the course of the 2016-2017 school year. Special thanks to our partners and sponsors, shown beneath the events. Kudos to them! See you online, Lucy and Steve CURRENT EVENT LISTING  (US-EDT = GMT – 4, SEE HERE FOR EVENT DETAILS AND IN YOUR OWN TIME ZONE) Wednesday, September 14 3:00pm How can we learn about the world through math story problems? 5:00pm – 11:00pm Northern Collegiate Project Samoa at Helensvale 11:00pm Data analysis and plotting on graph Northern Collegiate Project Samoa at Helensvale Thursday, September 15 12:00am Speaking Walls- Historical monuments and buildings across the globe Northern Collegiate Project Samoa at Helensvale 1:00am Medicinal Plants in my garden Northern Collegiate Project Samoa at Helensvale 2:00am iMagzz-Making Myself Heard Northern Collegiate Project Samoa at Helensvale Seasons around the globe 3:00am So Different Yet So Alike Northern Collegiate Project Samoa at Helensvale Poetry Magic 6:00am Teaching US History in Global Context: Let’s Make it Happen! GLOBAL EDUCATION AND THE NEW TECHNOLOGIES Solidarity Radio Online Friend 7:00am experience learning communities : Solidarity Ràdio Friend Online 8:00am Eleven Days of Peace The Time Train 9:00am Amazing Race Global Project Global Schools for Local Action worldpeacemuseum Educators-Professionals or Not Gardening Globally! Learn with the World through iEARN Global Projects 10:00am PokemonGo Connect We Stand #WithRefugees Unicollaboration: global student connections Global School Leaders Network Launch Party Matone de Chiwit (Drops of Life) Working to End Water Scarcity in Latin America 11:00am 3D Printed Prosthetics – A Gateway to Authentic Student Design and Problem Solving Challenge Accepted Using Technology to Improve Access to Education Where Do the Children Play 12:00pm Back to School Traditions Around the World Getting Started: Connecting to a World of Perspectives on WorldVuze! International Dot Day 1:00pm Daffodils and Tulips GEC Periscope Poetry Slam Healthy Living Tips 2:00pm Future Global Teachers Meet and Greet GCD 2016 One Wish For the School Year Talking Kites in the footsteps of J. Korczak 3:00pm 2nd Graders of the World Unite! Edmodo Small Groups & Badges Excursions in Mathematics 4:00pm How much water do you use? 5:00pm Global Geography Exchange Theory Meets Practice: Transforming education one student at at time You are a global educator, it’s time to start thinking like one! 6:00pm Clase invertida (o flipped classroom) Open Educational Resources and eLearning: A Global Focus 8:00pm Assessment that promotes learning International Book Club through iEARN 9:00pm EveryWorld Initiative: Digital Cross-Cultural Exchanges Let’s Explore Africa What it Means to Be a Global Citizen 11:00pm Partner with us on Global STEM project Friday, September 16 2:00pm Discussion on mobile apps and web sites developed by K12 students Saturday, September 17 8:00am Zero to Hero

Job: School Librarian (2)

9.15.16 – Two positions: Elementary & Secondary Librarian
American Community School, Abu Dhabi, UAE

Sarah P’s comments: It’s September and here are the first of the season’s school positions for next year (2017-2018).  If you are interested in pursuing a position as an international school librarian now is the time to polish your resume and submit paperwork to a recruiting agency.  In order to apply for these positions you will need to join The International Educator (where these are listed) and/or an agency as well.  I always recommend joining International School Reviews as well, an invaluable source of inside information about various international schools.  For more on the hiring process of international school librarians please read Chapter 3 of my book and/or visit the Chapter 3 Resources listed.

About this school: ACS is a well-established top-tier school however has recently gone through some changes which have been discussed in the ISR reviews. Abu Dhabi is a safe, modern city but housing is an issue because the school is located on the bottom of the island near the Corniche where things are both crowded and expensive. Interesting that both positions are open and this early. I would ask about why that is so if interviewed.

Description:  PreK-12 co-ed day school serving over 60 nationalities in the residential area of Abu Dhabi.

Age Limit:  65

Other:  Please see the following web sites for openings: http://www.tieonline.com; http://www.iss.edu; http://www.acs.sch.ae

Salary:  The Director of HR will provide salary information.

Benefits:  round trip transportation, housing, professional development, health, dental and disability insurance, annual home leave, end of service bonus, shipping.

Qualifications:  A Masters degree with minimum of 4 years experience as a librarian.

Additional materials: Letter of application, resume and contact information for references

Interviews: Interviews will be held via email and Skype

Application Deadline:  Please send the required materials by October 1

Other:  Please visit our website http://www.acs.sch.ae to learn more about our learning community

 

Job: Officer, Vital Records

9.12.15 –  Officer, Vital Records
EBRD (European Bank for Reconstruction & Development, London, UK

Sarah P’s comments:  Note the Sept. 15th application deadline.  Eligibility to apply:

If you are a national of one of our shareholders or countries where we work, you are eligible to apply. Our employees come from a diverse range of educational and professional backgrounds and speak a number of languages, all helping to create a diversified, passionate, forward-thinking workforce.

However they also state: Recruitment for this position will be on a local basis. Travel, relocation and expatriation benefits do not apply.

 

The Records Management and Archives (RM&A) team is responsible for the management of digital and hard copy records created or received by the EBRD at its Headquarters and in the Resident Offices, and for the management of the Bank’s historical archives. Its primary duties are to (i) organise and protect the Bank’s information (ii) meet legislative and regulatory requirements and (iii) promote good governance and accountability.

Role Overview

The Officer is responsible for assisting records managers in the effective management of departmental records and co-ordinating off-site storage activities

Background

• Responsible for assisting in the efficient running of Records Management & Archiving (RM&A) by giving operational support to the team
• Work under direct supervision of the Associate, RM&A

Accountabilities and Responsibilities

• Provide records and archives support to records managers as required: index documents, files and folders in the EBRD Records System for easy retrieval; file records and organise the transfer to off-site storage to optimise space used at HQ; and prepare documents for permanent preservation to preserve the institutional memory of the Bank
• Manage day-to-day off-site storage activities to ensure smooth management and retrieval of the EBRD records stored off-site: prepare daily transfer of shipments to and from off-site storage using an on-line system; make arrangements for internal deliveries and deal with any problems; check the monthly invoices; run reports from the online system; and attend meetings with the off-site storage company
• Assist with administrative functions for the team in the absence of the incumbent for this task

This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

Essential Skills, Experience and Qualifications

• University degree or experience in Records Management and Archives, preferably in a multi-cultural organisation
• Very good knowledge and experience of electronic records and document management systems
• Computer literate: Windows, Word, Excel, PowerPoint
• Very good communications skills- ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
• Very good interpersonal skills- able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
• Good understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank
• Excellent team player
• High degree of accuracy and attention to detail essential
• Excellent planning, organisational and analytical skills; ability to prioritise and show initiative
• Ability to work under pressure and meet deadlines
• Ability to work independently, to tackle issues and propose practical solutions
• Willingness to work overtime as and when required
• Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential

Competencies and Personal Attributes

• Attention to detail and eye for accuracy
• Ability to cope well under pressure and a capacity for hard work
• Ability to work efficiently and cheerfully as part of a team
• Reliable, flexible and willing to work overtime as and when required
• Excellent interpersonal manner, including tact and diplomacy
• Ability to build effective working relationships with clients and colleagues in a multicultural environment.

This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.