Internship: Library Science/Archivists

3.15.16 – International Library Science Internship Position
Longwood Gardens, Philadelphia, PA, USA

Sarah P’s comments:  This is an opportunity to have an internship in the USA for a foreign-trained library and/or archival studies student.

Longwood Gardens Library and Archives seeks a Library Science or Archival Studies (or equivalent) graduate student or recent graduate to gain experience in the operations and management of a special library and institutional archives.  The program is open to students currently enrolled in and pursuing studies at a degree- or certificate-granting post-secondary academic institution outside the United States or a student who has graduated from such an institution no more than 12 months prior to his or her exchange visitor program begin date.

Interns work in each section of the unit—Library, Digital Gallery, and Archives—to develop projects aimed at furthering the professional interests of the student while working to achieve unit strategic goals.

 Position is available:        Sept. 2016 – May 2017

Application Deadline:     May 1, 2016.   Review of applications will begin immediately.

 Located in Kennett Square, PA, Longwood Gardens is approximately 45 minutes southwest of Philadelphia.

 Typical Duties and Responsibilities

* Perform basic reference interviews and services. Become familiar with, and able to train others in, using Library, Archives, and Digital Asset Management systems, including EOS International integrated library system (ILS), Cuadra STAR Knowledge Center for Archives, and Asset Bank.

* Arrange and describe archival collections, develop finding aids, and make recommendations regarding storage, conservation and preservation treatment of archival materials in various formats, including born-digital records.

* Perform basic administrative level tasks in Digital Asset Management System (Asset Bank), including scanning, uploading, editing, training patrons, and supervising volunteer projects.

* Perform circulation maintenance routines, such as check-in/check-out, shelve books and compile usage statistics.

* Perform routine environmental and pest monitoring in collection storage spaces.

* Assist and train patrons in the use of computers and software, A/V equipment, and copier.

* Assist in cataloging materials (including object collections and digital assets).

* Assist in Records Management functions, including accessioning new records and ensuring timely destruction of expired materials.

* Assist with Interlibrary Loan tasks as needed.

* Assist with capturing oral history interviews.

* Perform various daily administrative and technical tasks.

* Participate in student activities and field trips as scheduled.

Applicants must be active and ambitious learners and are expected to strive for efficiency and a high level of quality in all tasks performed. The willingness to follow all supervisor instructions and Longwood safety procedures is essential.  Proof of proficiency in English is required from all applicants. A valid driver’s license written in English or an international driver’s license is preferred. Candidates must be independent-natured, able to perform repetitive tasks, and lift 50 lbs.  Some weekend and evening hours might be required.



*     Be pursuing or have recently completed a graduate program in Library Sciences or Archival Management studies.

*     Be able and willing to work independently.

*     Have excellent communication and interpersonal skills, including ability to deal with people in a courteous, patient, and professional manner.

*     Have physical ability to push fully-loaded book carts and handle heavy or oversize volumes.  Must be able to lift 50 lbs.

*     Be willing to follow all of Longwood Gardens’ policies and procedures.

*     Have a valid driver’s license.


The position extends throughout 9 months, full time, 40 hours per week.  This is a paid position with optional free housing provided.  Longwood Gardens offers a mandatory medical insurance plan (does not include dental or eye care) to all International Program participants. All Internationals are required to have health insurance coverage.


For more information on housing, student activities, hours and wages, see .

Send any questions or requests for further information to

Completed applications should include:

1. Completed application form accessible here:
2. An official transcript of all college and university courses (provided in English). Please include an explanation of the grading systems used in your particular school and university so we may accurately interpret your transcripts. We need to understand what symbols represent excellent, good, average, poor, and failing.
3. A reference from your academic advisor or professor regarding your scholastic achievements and potential as an intern (provided in English and enclosed in an envelope with your advisor’s signature over seal).
4. A reference from a current or former employer, preferably within your field of interest (provided in English and enclosed in an envelope with your employer’s signature over the seal).
5. Proof of proficiency in English (a letter from your academic advisor or professor regarding your understanding and use of the English language OR results of TOEFL examination).
6. Proof of International Driver’s License.

The selection committee will consider only complete applications.

Mail to:
Domestic & International Studies Coordinator
Longwood Gardens
PO Box 501
Kennett Square, PA 19348-0501 USA

All application material must be received by May 1, 2016.

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