Job: Archivist

7/21/15 –  Archivist
Legislative Council Secretariat, Hong Kong


The mission of the Legislative Council Secretariat is to provide efficient administrative, secretariat and research support for the Legislative Council, enhance community understanding of the activities of the Council and ensure an effective avenue for redress. The Secretariat is looking for a high calibre individual to fill the position of Archivist.

The main duties of an Archivist include:

(a) assisting in operating the LegCo Archives; (b) researching and implementing policies, standards, and the best practices for a comprehensive and sustainable archives and records management programme of the LegCo and the LegCo Secretariat; (c) developing procedures, guidelines and manuals for the creation, maintenance, protection and disposal of records in different formats and content; (d) compiling records disposal authorities and disposal schedules; (e) appraising records for preservation as archives; (f) arranging and describing archival records according to international standards and preparing suitable findings aids; (g) performing records access review and providing records access and reference services; (h) conducting public outreach programmes; and (i) offering advice, guidance, training and conducting inspections on archives and records management.

Candidates should:

(a) have (i) a recognized Bachelor’s degree in History, Political Science, Public Administration, or a related field; and (ii) a recognized postgraduate diploma or Master’s degree in Archives and Records Management. Candidates who do not meet the requirement of (ii) but possess a recognized Master’s degree in the discipline of Information Management, Library Science, History or a related field, and with specialization in Archives and Records Management may also be considered; (b) have at least six years’ professional working experience in archives and records management, preferably three years of which in supervisory capacity. Candidates with less than six years’ relevant experience may also be considered and, if appointed, will be offered an appropriate salary point below the minimum point of the salary scale; (c) have sound knowledge and experience in records appraisal theory and practices; arrangement, description and accessioning of archival records; and records access and reference services; should be conversant with conducting historical research and using General International Standard Archival Description (“ISAD(G)”) issued by the International Council on Archives; (d) have the ability to analyze, organize and interpret records and records systems including records captured and stored in electronic environment, and to solve practical archival or records management problems; (e) have excellent command of written and spoken Chinese and English languages; and (f) possess very good interpersonal, supervisory and time management skills.

Preference will be given to candidates who are familiar with microcomputer applications and have hands-on experience in electronic records management, archival digitization and preservation. Working experience in archives or records management in public organizations will be a bonus.

The Secretariat may devise further criteria to shortlist applicants.

Applications should be sent to Human Resources Office, Legislative Council Secretariat, Legislative Council Complex, 1 Legislative Council Road, Central, Hong Kong on or before 3 August 2015. The position applied for should be indicated on the envelope, and an email address should also be provided in your application. Shortlisted applicants will be notified by email or by phone. If interested applicants would like to send their applications by email, they can send to the following address: All personal data provided will be treated in strict confidence. Applicants not invited for interview within eight weeks from the closing date may assume their applications unsuccessful. (A standard application form may be downloaded from the Legislative Council Website (


Additional Salary Information: The starting salary of this position is $47,280 per month, increasing by 5 annual increments to $59,485 (to be adjusted to $49,465 and $62,235 respectively subject to the approval by the Legislative Council). A monthly cash allowance applicable to the rank of Archivist on the date of appointment (the current rate is $1,155 per month) is also payable. The successful candidate will be appointed on three-year agreement terms subject to renewal upon satisfactory completion of service, at which the appointee will be eligible for an end-of-agreement gratuity. The gratuity, when added together with the employer’s contribution to a Mandatory Provident Fund Scheme, is equal to 15% of the total basic salary drawn during the agreement period. Fringe benefits include paid leave as well as medical and dental benefits.

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