Job: Records Management Consultant

7.18.17 –  Records Management Consultant
WIPO Headquarters Geneva, Switzerland

Name of unit/sector: Records and Archives Section, Conference and General Services Division
Expected duration of assignment: 5 months full-time equivalent (Possibility of extension to be determined)

Open until 20 July 2017

1. Objective of the assignment

The Records Management Consultant will work with the Records and Archives Section (RAS), Conference and General Services Division, and the IT Enterprise Architecture Division (EAD) to strengthen the management of records and archives at WIPO in the context of an ongoing project to implement an Enterprise Content Management (ECM) system using the OpenText Content Suite. The Consultant will support the development and adoption by WIPO business units of good records management (RM) practices consistent with business needs and with a strengthened internal regulatory framework for records and archives management.

The Consultant will also support RM-related communication linked to the ECM project, and will assist RAS, EAD and the project team in consultations on relevant issues with the ECM external implementing partner.

2. Responsibilities

Under the supervision of Records and Archives Section, review existing and proposed elements of the RM framework for consistency with best practice standards and with WIPO’s business needs; identify gaps and propose solutions.

Support a smooth transition to records and archives management in the OpenText ECM environment by assisting WIPO business units to develop their filing plans; to improve the management of their own records and archives; to understand the use of the OpenText ECM system for records lifecycle management; and to implement records retention schedules.

3. Deliverables/services

Deliverables and services will be provided in three overlapping phases.

Phase 1 – RM framework

a. Review of the following elements of the RM framework for consistency with best practice standards, with WIPO’s business needs, and ECM integration; identify gaps and propose solutions:
• The updated WIPO Records and Archives Policy
• WIPO RM Classification Scheme
• Consolidated Records Retention Schedule
• FAQs and practical guidance for publication on the Intranet

Phase 2 – ECM “subprojects” 

For each business unit involved in the first three ECM subprojects (i.e. those scheduled for roll-out in 2017), the Consultant will:

a. Assist  managers and records administrators to modify their filing plans consistent with business needs and with WIPO’s overall RM Classification scheme;

b. Mentor managers and records administrators on the practical application of lifecycle records management, including:
i) File new records correctly and consistently using the unit’s filing plan;
ii) Identify any business-specific classifications for inclusion in the RM Classification;
iii) Identify business-specific metadata to be added at the filing plan folder level or to individual records;
iv) Inventory existing business unit information holdings:
• identify records as distinct from non-record information;
• note security and handling requirements;
• verify the accuracy of document types listed in the unit’s records retention schedule and the inventory of items transferred by the unit to archives;
• identify records to be migrated to the OpenText Content Server;
v) Implement disposition actions, including the “Sort” action, before migration;
vi) Recommend modifications to existing records retention schedules, if needed;
vii) Monitor and report on activities, and document observations;
viii) Identify opportunities to save costs; simplify and enhance processes, systems and documentation; and recommend changes; and
ix) Identify legal, regulatory, information security, records management or software issues requiring resolution, and refer for advice or action as needed.

Phase 3 – Preparation for Organization-wide roll-out of ECM records management capabilities 

a. Recommend changes in resource levels, if any, on the basis of documented observations, monitoring reports and experience gained in subprojects 1 through 3;
b. (Time permitting) assist selected managers and records administrators to modify existing filing plans consistent with business needs and the RM Classification scheme.

4. Reporting 

The ICS Contractor will report to the Head, Archive Unit, Records and Archives Section under the overall management of the Acting Director, Conference and General Services Division, and will liaise closely with the ECM project team in EAD.


5. Profile (e.g. area of specialization/expertise, specific knowledge/skills/experience)

Essential:
a. University degree in a relevant discipline
b. At least 6 years of relevant professional experience as a records manager or archivist in an electronic environment;
c. Knowledge of the OpenText Content Suite or similar ECM systems; and
d. Ability to communicate fluently in English.

Strongly Desirable:

a. Ability to communicate fluently in French;
b. Experience performing a similar role on an ECM project;
c. Experience of developing and implementing records and archives management best practices in an organization.

6. Duration of contract and payment

We expect the deliverables and services, as listed in 3, above, to be completed within 5 months (by end 2017) in line with the projected delivery of the first three ECM sub-projects by the external implementation contractor.  The possibility of extending the contract will be reviewed after 3 months.

Payment will be effected on a Time Material basis with a monthly time sheet.

Applicants are requested to provide an indication of their remuneration expectations in Swiss francs.

ICS contractors fall outside the coverage of employment contracts for WIPO Staff members and are not subject to the WIPO Staff Regulations and Rules. The contractor has no entitlement to vacation or sick leave, except for WIPO official holidays, or to medical insurance or staff pension. Absences from work will be deducted from the contractor’s payment on a pro-rated basis.

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Exchange: Request for Assistance…

7.16.17 –
Dear Readers:  In addition to posting open positions, I try to assist, when possible, with any request I receive for help with information.  However, I am one librarian doing this on a strictly volunteer basis, so am sharing a letter (with permission) which I recently received from a librarian in Brazil.  He has a lot to share and would like to exchange/work abroad, preferably the USA.  I have already shared the IRRT Resources page as well as the LIBEX site. If anyone knows of any other jobs, exchanges, resources which might also be helpful to him in his quest, then please comment on this blog and/or contact either him or me directly.  Thank you, Sarah P.

Dear Mrs. Gibson,
 
My name is Almir Mendes, a Brazilian librarian who lives in Recife, Northeast of Brazil.
 
I have 20 years of experience in public, school and specialized libraries. I also have extensive experience in archives.
 
My conversation is not so fluent in English, although I read very well in English. I also read well and speak a little bit in Spanish, French, Italian, Russian and Hebrew (I speak a little better). For this reason, I am interested in spending a season in one or more libraries in the USA, to improve my speech. I am not looking for a salary, just a place to stay during this time with my wife. Some help for food and transportation would be welcome.
 
I think my work could be very useful in several libraries and I would like to offer and get work experiences. I have a lot of experience with computers as well as basic programming in Java, PHP, HTML, CSS and assembly, analysis and organization of databases using SQL and Microsoft Access among other programs.
 
I’m experienced in creating community libraries. As my wife is from the Sertão de Pernambuco, a very poor region, which suffers greatly from droughts, I intend to move there when I return and open small community libraries in the region.
 
Currently, I work as a librarian in a company that works in the area of archival custody and digitalization of documents.
 
I know you are not an employment agency or an internship, but I come to ask for your help, taking into account your experience and knowledge of the world.
 
I appreciate your attention and I look forward to your contact.

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Job: Records and Archives Expert

7.13.17 –  Records and Archives Expert
Bank for International Settlements, Basel, Switzerland

Purpose of the job:

We are looking for a Records and Archives Expert to manage the Bank’s physical archives and digital records in accordance with the applicable document and information management regulations and objectives. The successful candidate will ensure that the Bank’s historically valuable documents and current records are preserved and organised to the highest standards possible. This requires the conceptual development, implementation and maintenance of an efficient and secure electronic archiving environment, including long-term preservation and disposal, within the framework of the Bank’s existing information management systems. The role also responds to internal requests and oversees the provision of an external research service.

Qualifications and skills:

  • We are looking forward to meeting candidates with university degree in records management or archiving, in information management, or an equivalent professional qualification.
  • The ideal candidate has experience in managing archives repositories, with proven track record working with born-digital or digitised materials. He/she has a qualification in project management, business process analysis and specifically in electronic records management and archiving system. Experience working with external researchers is desirable.
  • He/she is an excellent team player, with good communication and interpersonal skills; is able to work independently to tight deadlines; is a self-starter; has absolute discretion in treating confidential and restricted information; has strong customer orientation and strong analytical skills; has a  hands-on, practical approach; is prepared to work occasional overtime if required; has a good understanding of specific records and archives management issues, including internal and external user research requirements; has a knowledge of relevant international standards and familiarity with electronic document and records management systems (EDRMS) and cataloguing tools.
  • The successful candidate is proficient in English. Additional knowledge of German and/or French is a plus.

Work experience:

At last five years of relevant job experience in electronic records management and managing physical archives.

The BIS’s head office is located in Basel, Switzerland, with representative offices in Hong Kong SAR and Mexico City. We are able to recruit globally, regardless of nationality, and offer competitive employment packages. The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis. The BIS is fully committed to equal opportunity employment and strives for diversity among its staff. We encourage applications from female candidates.

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Job: Research Librarian

7.12.17 – Research Librarian
Schwarzman College Library, Beijing, China

Sarah P’s comments:  Click for info about Schwarzman Scholars , and note they are requesting fluency in both English and Chinese.

 

Duties and Responsibility

  1. Responsible for the daily operations of Schwarzman College Library, including book procurement,  cataloging, inventory management etc;
  2. Assist students and researchers with information requests and analyze those requests to determine which materials will best meet researcher’s needs.
  3. Act as a library information consultant, manage book lending, track overdue book materials, log and process loss of materials;
  4. Manage the library database;
  5. Assist in book and materials acquisition for the library
  6. Assist students and researchers in accessing and using Tsinghua University’s database and online research resources
  7. Manage a team of student librarians, including overseeing work schedules and supervising workers.

Qualifications

  1. Master or Bachelor’s degree in library science;
  2. Full Fluency in both Chinese and English;
  3. Strong communication skills, both written and oral;
  4. An ability to manage multiple tasks at the same time and implement projects independently;
  5. Adept at using computers, doing online research, and creating and maintaining electronic databases.
  6. Knowledge of university level online library resource systems preferred
  7. Previous experience in library operations required;
  8. Experience working in an academic environment is highly preferred;
  9. Experience living abroad or interacting with native English speakers in a professional context is highly preferred;
  10. Candidates should be flexible, detailed oriented, and have a strong sense of responsibility.

Please send the resume to hr@sc.tsinghua.edu.cn with a copy tojobs@schwarzmanscholars.org

Please write in the subject line:   Applying for Research Librarian

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News: United Nations Young Professionals Exam

7.9.17 –  2017 YPP EXAMINATION (for external candidates) – Information Management, Public Information and Multimedia Production (INFONET), P2
United Nations, Duty Stations: NEW YORK; ADDIS ABABA; BANGKOK; BEIRUT; GENEVA; NAIROBI; SANTIAGO; VIENNA

Sarah P’s comments:  I discuss UN opportunities in my book and also include these links on my Resources page:
United Nations Libraries 
UN Competitive Exam
Marcus’ World: UN Librarian Exam (Blog entry)

Special Notice:

• The purpose of the present Job Opening is to invite applications from external candidates who wish to take the 2017 Young Professionals Programme examination in the Public Information and Conference Management Network (INFONET). UN Secretariat staff members who are eligible to apply through the “G to P” or “G to N” track must not apply through this Job Opening.

• The eligibility requirements of the examination are:
1. At least a three-year first level university degree in the Main Courses listed in the Education Section of this Job Opening;
2. Born on or after 1 January 1985;
3. Fluent in either English or French; and
4. A national of a participating member state. The participating member states: Afghanistan, Andorra, Angola, Antigua and Barbuda, Australia, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cambodia, Cape Verde, Central African Republic, Chad, China, Comoros, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Honduras, Indonesia, Iran, Iraq, Japan, Kiribati, Kuwait, Laos, Latvia, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Poland, Qatar, Saint Lucia, Sao Tome and Principe, Saudi Arabia, South Sudan, St Vincent and the Grenadines, Suriname, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States, Vanuatu, Venezuela, Vietnam.

Submitting applications for more than one exam area shall result in automatic disqualification in all exam areas, i.e., applying to INFONET and POLNET will result in disqualification in both areas.

Upon selection, all candidates successful in the Young Professionals Programme examinations will be initially appointed at the P-1 or P-2 level depending on their qualifications. Those appointed at the P-1 level shall be promoted to a position at the P-2 level following a minimum of two years of satisfactory performance and depending on the availability of posts. Thereafter, candidates may apply for positions at the P-3 level through the staff selection system so long as they meet the qualification requirements.

Incomplete applications and applications that are received after the above deadline (11:59 pm New York HQ local time) will not be accepted under any circumstances. Applicants are strongly encouraged to submit their applications early to avoid problems due to heavy last-minute internet traffic.

Org. Setting and Reporting

These positions are located primarily in the Department of Public Information (DPI) and its worldwide network of information centres, as well as in the UN field offices. In addition, a number of other departments such as the Department of Peacekeeping Operations, the Department of Political Affairs and the Office for the Coordination of Humanitarian Affairs have need for INFONET expertise.

Associate Officers typically report to a senior officer, i.e., a unit chief or section chief.

Responsibilities

The Young Professionals Programme examination in INFONET covers a wide range of topics in the areas of public information and communication (public relations, campaign management, marketing and strategic communications, media monitoring and analysis), information and knowledge management (library, archives and records management), and multimedia production (audio-visual, print, photo, social media).


Some of the key responsibilities of an Associate Officer in INFONET would be (These duties are generic and may not be carried out by all INFONET Associate Officers):

• Track, research and analyze information on assigned topics/issues; gather information from diverse sources and help to assess news value and other potential impact, as well as to evaluate the effectiveness of communications campaigns.
• Draft/compile a specific type or types of information products for target audiences, including press releases, media packets and reports, brochures, briefings, video clips, newsletters, websites, social media content, etc.
• Create multimedia products for placement on web-based / social media or other platforms.
• Organize the production, clearance and distribution of information materials.
• Prepare initial drafts and edits of articles or chapters for inclusion in UN newsletters, periodicals, reports and books.
• Identify and propose information and advocacy opportunities, activities and approaches, taking into account the situation/topic and target audience.
• Identify key contacts/constituencies and opportunities for strategic partnerships to facilitate communications efforts and maintain working relationships with the same.
• Organize, or participate in the organization of, conferences, seminars, special events, press briefings, interviews, etc.; prepare briefing materials for senior officials prior to their participation in such events.
• Respond to a variety of inquiries and information requests internally and externally; prepare related correspondence and input to reports.
• Research, write, narrate, produce and broadcast scripts, story synopses, news and feature and taped programmes (Radio, TV…) from UN Headquarters and the field including Peacekeeping Missions.
• Cover meetings of the General Assembly and its Main Committees, as well as the Security Council and other major bodies of the United Nations; summarize them, highlighting the most newsworthy elements.
• Monitor and analyse global media coverage of the United Nations, the Secretary-General and/or relevant international issues and events in order to prepare press reviews and analyses for UN officials
• Organize, classify, catalogue and preserve print and electronic information resources.
• Participate in the development and maintenance of digital libraries, repositories and archives for UN content, including use of current and emerging metadata standards, tools and systems for the capture, maintenance and access to digital files and records, digitization of historical records and indexing functions.
• Supervise and undertake archival processing activities, records accession and disposition functions, including records appraisal, by liaising with records-creating offices on the transfer and/or disposal of records and analysing and evaluating records for evidential and informational value in support of records appraisal.
• Review a variety of professional sources to evaluate and identify appropriate materials to be added to the library collections and electronic resources subscriptions that meet the information needs of the Organization and its primary clientele (delegates and staff at UN Permanent Missions, UN Secretariat staff); organize, classify and catalogue/create metadata for print and electronic information resources.
• Provide targeted knowledge services to internal clients and partner organizations; provide reference assistance and research support to internal and external clients; search and compile information from a variety of online and traditional reference tools, including catalogues, discovery systems, databases, print indexes, etc.; develop and conduct training and instructional programmes in the use of a variety of research tools and online databases.
• Develop and maintain online research tools and websites to allow easy access to United Nations information and data sources including document repositories, news feeds, newsletters, audio-visual files, e-conferences and other media; design, develop and populate supporting databases; document standard operating procedures; integrate with existing information systems.
• Participate in outreach activities and marketing efforts, in particular via social media, to increase exposure and to highlight products, information resources and knowledge services to clients.
• Participate in the training of internal and external end users about information resources as well as products and services of the Unit.
• Assist in the preparation of the calendar of conferences, meetings or trainings for the current and future years.
• Prepare charts, statistics and reports on the evolution of the activity of his/her unit.
• Monitor the performance of vendors and exchange partners and recommend changes where necessary.
• Supervise General Service staff relating to functions cited above.
• Perform other related duties, as required.

Competencies

Professionalism:
•Shows pride in work and in achievements
•Demonstrates professional competence and mastery of subject matter
•Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
•Is motivated by professional rather than personal concerns
•Shows persistence when faced with difficult problems or challenges
•Remains calm in stressful situations
•Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work

Teamwork:
•Works collaboratively with colleagues to achieve organizational goals
•Solicits input by genuinely valuing others’ ideas and expertise
•Is willing to learn from others
•Places team agenda before personal agenda
•Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
•Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning & Organizing:
•Develops clear goals that are consistent with agreed strategies
•Identifies priority activities and assignments
•Adjusts priorities as required
•Allocates appropriate amount of time and resources for completing work
•Foresees risks and allows for contingencies when planning
•Monitors and adjusts plans and actions as necessary
•Uses time efficiently

Education

At least a first-level university degree (i.e., Bachelor’s degree or an equivalent degree of at least three years) in one of the following areas (to be selected from the “Main Course of Study” dropdown menu):

•Arts
•Business & Administration
•Computing
•Journalism & Information
•Humanities
•Social & Behavioral Science

Please choose also (from the “Field of Study” dropdown menu), the field of study that is closest to your degree and write the exact title in original language as well as its translation in English or French.

Work Experience

No work experience is required.

Languages

Fluency in one of the working languages of the UN Secretariat, English or French, (speaking, reading, listening, and writing) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

Assessment

The assessment process is divided into 3 stages:

1)Screening of applications
2)Written examination
3)Oral examination.

Knowledge of UN languages may be tested at any of these stages.

1)Applications will be screened on the basis of the eligibility criteria in this Job Opening.
2)The written examination will be conducted in exam centres, hand written and paper-based. It consists of:

-Part I: General Paper, which assesses reading comprehension and drafting skills in an international affairs context
-Part II: Specialized Paper, which assesses knowledge related to responsibilities listed in the job opening (INFONET areas).

The written examination will take place on 14 December 2017.

3)Only examinees who are successful overall in the written examination will be invited to the oral examination (interview) which will be conducted via online video conference. The oral examination will assess the key competencies for INFONET, as described in the Job Opening. Part of the final assessment stage, either before, during or after the oral examination may include an element to verify the candidate’s answers given in the Specialized Paper as well as the information in the Personal History Profile submitted. The anticipated timeframe for the oral examination is May 2018.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

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Job: Systems Librarian

4.21.17 –  Systems Librarian (Assistant Librarian I/II)
The Chinese University of Hong Kong

Sarah P’s comments:  This position is a re-listing, originally posted on 4.21.17.

Closing date: July 21, 2017

CUHK Library seeks a Systems Librarian to join our Library IT & Systems (LITS) team at an exciting time as we implement a cloud-based, next generation Integrated Library System (ILS) shared with the local higher education libraries consortium. The successful applicant is expected to provide the best possible experience for library users and staff as they seek, access, and maintain the information in our library systems.

Applicants should (i) have a good Master’s degree or above in Library and Information Science (MLS or equivalent), plus a strong educational background in computer science, computer engineering or a related discipline; (ii) at least three years’ post-qualification relevant experience (for Assistant Librarian II) OR at least six years’ post-qualification relevant experience, three years of which are at supervisory level (for Assistant Librarian I); (iii) have proven knowledge and experience in the management of library services platforms, technical support for electronic resources, various industry standards and protocols such as XML, SAML, SQL and SIP2; (iv)  have effective communication, interpersonal, organizational and analytical skills, with an ability to work with a widely diverse group of stakeholders; and (v) demonstrate proven ability in learning new technologies independently and adapting quickly to changing technologies. Project management experience and certification, web and mobile applications design and familiarity in handling East Asian languages (Chinese/Japanese/Korean) will be an added advantage.

Reporting to the Head of LITS and working closely with other library managers and a team of computer specialists, the successful applicant will be responsible for (a) providing technical expertise, day-to-day administration, and front line support for the ILS, discovery and reading list platforms, as well as other library specific software such as the archives management system. The Systems Librarian is the primary liaison with vendors for problem resolution; (b) providing technical support to the Library’s electronic resources including administration of the remote access service; (c) managing a wide range of RFID-enabled self-check kiosks, self-return book drops and sorter bins; (d) programming and software development based on various APIs and scripting languages such as Perl and PHP; (e) maintaining knowledge of emerging trends and issues in library systems and user behavior that have potential for enhancing access to resources and services. Evaluating potential new services and technologies and suggesting policy and procedural changes that improve access or efficiency; (f) assisting in other IT projects; (g) deputizing for the Head of LITS; and (h) other duties as assigned. Occasional evening and weekend duties may be required.

Appointment will initially be made on contract basis for two years, renewable subject to mutual agreement.

Application Procedure
The University only accepts and considers applications submitted online for the post above. For more information and to apply online, please visit http://career.cuhk.edu.hk.

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Job: School Librarian

7.7.17 –  School Librarian
U.S. Virgin Islands Department of Education, St. Croix, USVI

Sarah P’s comments:  This opportunity is for those with the right to work in the U.S. It was last listed in 2014. The job and how to apply is listed on ALAJobs but the actual job description is listed on the USVI Department of Education website. Also note:  Travel, transportation and relocation expenses are not authorized for this position. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the sole responsibility of the selected candidate.

 

THE POSITION BELOW IS VACANT IN THE DEPARTMENT OF EDUCATION:

POSITION TITLE:             Librarian

LOCATION:                         St. Croix

 

Deadline for applying:            Until Filled

Salary Range:                          $34,000

Union:                                     American Federation of Teachers

DESCRIPTION

Under general supervision from the school principal, the individual in this position is required to have advanced professional knowledge of the theories, skills and techniques of library science management for use in a library occupation in government.  An employee in this class may perform highly specialized library functions and may thus require knowledge of the basic principles, theories, practice, terminology and expressions of a discipline or specialized subject-matter area such as materials on the Caribbean, Virgin Islands.  Employee is also responsible for documents, Archives, Danish West Indian History, Danish Gothic Script, Fine Arts, Music, Media, etc. This position may involve the supervision of library personnel in the performance of administrative, technical, and professional tasks. Employee will work under the general supervision of an administrator who assigns duties.  Employee is expected to function independently in executing his/her duties. Duties are complex in nature relative to the techniques and principles involved in library science management.  The purpose of the position is to perform such tasks and functions associated with the provision of user-services in any library service community to which the library has responsibility.  Contacts are primarily with coworkers, children, young adults, adults, and the general public. Work is reviewed through observations and staff conferences.

DUTIES AND RESPONSIBILTIES (NOT ALL INCLUSIVE)

  • Performs literature searches, involving the systematic and comprehensive search for information bearing on a specific problem or subject.
  • Catalogs non-processed materials.
  • Collects/builds and develops subject collections, based upon recommendations of service-area personnel as well as personal judgment, maintains want list of books and materials to be ordered.
  • Provides community information and referral service by maintaining community resource guides and information files.
  • Attends community service agency meetings as library service-area representative.
  • Answers in-depth reference questions (i.e. questions requiring research using at least two reference sources.
  • After consultation with staff and library users as appropriate, writes long-range plans and
  • After consultation with staff and library users as appropriate, writes long-range plans and objectives for service area to which assigned;
  • Evaluates gift books and materials and assigns them to the appropriate library collection;
  • Gives orientation training to newly appointed librarians and other staff in various service areas;
  • Assigns, schedules, supervises, and coordinates the activities of lower level professional and non- professional staff;
  • Designs and implements library programs;
  • Develops and writes library long-range plans and objectives;
  • Acquires, select, organize, and disseminate knowledge and information suited to the needs of a library service community;
  • Performs related work as required.
  • Ensures that report cards and cumulative records are prepared for all students enrolled;
  • Determines whether or not a possible graduate has met graduate requirements;
  • Performs related work as required.
  • Identifies gifted children and suggests accelerated programs for such children;
  • Prepares case histories and reports outlining diagnostic results of the tests as a basis for planning the type of treatment;
  • Plans and supervises in-service training programs for teachers to meet the needs of students;
  • Provides to school personnel, parents and certain community agencies clinical and diagnostic information regarding children learning and emotional problems;
  • Prepares and submits required reports to the Director;
  • Participates in case conferences and research programs;
  • Participates in the development and administration of programs in the department;
  • Prepares and maintains comprehensive case records on each client in accordance with local and federal standards;
  • Performs related work as required.

KNOWLEDGE, SKILL AND ABILITIES

  • Extensive knowledge of library objectives, routines, procedures, techniques, methods, organization and administration;
  • Extensive knowledge of library materials;
  • Comprehensive specialized knowledge of materials and functions of one or more particular library service areas;
  • Advanced  written and oral communication skills;
  • Ability to establish and maintain interagency relationships;
  • Ability to determine and satisfy the information needs of library patrons;
  • Ability to interpret library policies, objectives, and services to community groups, public officials, and the general public, and to establish and maintain favorable library public relations;
  • Ability to devise and utilize innovative procedures and methods;
  • Ability to develop and implement new programs and to maintain ongoing programs in order to involve the community in the library;
  • Ability to make sound and independent judgment while performing various tasks and assignments;
  • Ability to lift 70 pounds or more;
  • Ability to walk, bend, stand, or stoop for an extended period of time
  • Ability to exercise patience while dealing with students;
  • Ability to work harmoniously and effectively with all those contacted during the course of work.

EDUCATION AND EXPERIENCE

  •  Master’s degree in Library Science and three (3) years of progressively strong working experience as a librarian.

Interested persons should apply by visiting our website at www.teachusvi.net and select the appropriate application for submission procedures.

Send your complete application package to careers@sttj.k12.vi for consideration.

Application documents required: (1) Completed Application, (2) Resume, (3) Cover Letter, (4) Official College Transcripts, (5) Certifications, (6) Licensures, (7) Three Letters of Recommendation, (8) Police Background Check and (9) Doctor’s Statement of Good Health.

Travel, transportation and relocation expenses are not authorized for this position.  Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the sole responsibility of the selected candidate.

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